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FBO DAILY ISSUE OF AUGUST 26, 2007 FBO #2099
SOLICITATION NOTICE

R -- Documenr Control and Process IntergrationSpecialist

Notice Date

8/24/2007
 

Notice Type

Solicitation Notice
 

NAICS

561320 — Temporary Help Services
 

Contracting Office

Department of Veterans Affairs;Health Administration Center;3773 Cherry Creek Drive North, Suite 450;Denver CO 80209
 

ZIP Code

80209
 

Solicitation Number

VA-741-07-RQ-0027
 

Response Due

9/6/2007
 

Archive Date

9/26/2007
 

Small Business Set-Aside

Service-Disabled Veteran-Owned
 

Description

Statement of Work August 9, 2007 Financial Management VA, Health Administration Center Statement of Work 1.0 Task Background The VA Health Administration Center (HAC) manages and operates federal benefits programs for veterans and their family members. Responsibility for these programs includes benefits management, eligibility determination, customer service, outreach and education, claims processing, appeals, grievances, and fraud, waste, and abuse (FWA) prevention. Current responsibilities of the VA HAC Financial Management Division is to provide responsive and dedicated financial management in order to optimize operational and business strategies in support of the following offices: Health Administration Center (Denver, CO) Allocation Resource Center (Braintree, MA) Decision Support Service Center (Bedford, MA) Chief Business Office - Field Office (Denver, CO) Medicare Analysis Center (DC) VA-DOD Sharing Office (DC) Financial management under this statement of work includes budgeting and programming, payroll, accounting and debt management (billing, collections, and deposits). 2.0 Task Objective and Scope The objective of this contract is to provide operational and technical expertise to the VA HAC financial management division in order to optimize design, integration and management of financial work systems, processes, information and knowledge. The contractor will provide a highly qualified person within stated functional domains described in the tasks below who will perform under the direct guidance of the VA HAC Chief Financial Officer (CFO). The scope of this contract includes support to the systems and processes used by the financial management division to implement financial management capabilities that meet existing and anticipated requirements. Contractor provided under this statement of work will actively assist the VA HAC CFO in assessing, designing, documenting and innovating financial management systems, workflow processes, and integrating technology and manual solutions. 3.0 Specific Tasks 3.1. Examine and perform a baseline review of financial management systems and processes. 3.2. Examine and perform a baseline review of desk procedures. 3.3. Ascertain the effectiveness of current financial management systems, processes and desk procedures. 3.4. Define gaps and opportunities for improvement in financial management systems and processes. 3.5. Define gaps and opportunities for improvement in desk procedures. 3.6. Define work process improvements required to achieve better performance and meet regulatory guidance. 3.7. Formulate in-process measures for the control and improvement of work processes. 3.8. Formulate audit and control measures to ensure the accuracy and reliability of financial information. 4.0 Deliverables 4.1. Produce weekly written progress reports and presentations to the VA HAC CFO. 4.2. Perform periodic briefings to the VA HAC Financial Leadership Team. 4.3. Supply electronic versions of all presentations, reports, databases, methodologies and products in formats compatible with Microsoft Office to the VA HAC CFO. 4.4. Organize desk procedures guide. 4.5. Draft final report that includes comments, analysis and recommendations concerning specific tasks 3.1 to 3.8. 5.0 Supporting Requirements 5.1. The contractor shall ensure that classified and HIPAA protected data are handled in accordance with appropriate VA security regulations. 5.2. VA HAC will provide contractor appropriately equipped workforce station including required communications, computer equipment and official Internet access account. 5.3. Contract requirements may periodically require selected contract personnel to exceed normal duty hours. On an individual basis, with VA HAC CFO approval, these extended hours will be charged at the normal labor hour rate. 5.4. Contractor shall present a professional appearance commensurate with standards delineated for government civilian employees acting in similar capacities. 6.0 Award 6.1. Award of Contract: firm fixed price award will be made to the offerors whose quotation represents that best value to the VA considering price Technical Factors listed in 52-212-2 Evaluation-Commercial Items. Contract will be firm-fixed price. All pricing offers/quotes must be accomplished by a technical proposal as instructed herein. 6.2. Selection of the successful Offeror will be on a "Best-Value" basis. Technical Capability/Past Performance is equal to price. 6.3. Any questions concerning this solicitation should be submitted to the contracting officer in writing (email) or by mail. The mailing address is VA Health Administration Center, 3773 Cherry Creek North Drive, Denver, CO 80209. The fax number is 720-889-2387. 7. Basis for award 7.1. Award(s) will be made to the quoter(s) whose quote is most advantageous to the Government. The following factors shall be used to evaluate offers: a) Technical Capability of the service offered to meet the Government's requirements: b) Past performance; and c) Price. These factors will be weighted as follows: Technical capability, past performance and price are equally important. Offerors are required to furnish, for the purpose of evaluating responsibility/past performance, the names, addresses, telephone numbers, and fax numbers of a minimum of three (3) facilities for which same or similar services have been furnished. NOTE: This procurement is set aside for Service Disabled Veteran Owned Small business (SDVOSB) 8. Work Hours: The building will be available from 7:00am to 4:00pm, five (5) days per week, Monday through Friday, federal holidays and building closures excluded. Holidays observed by the Federal Government: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December Also included would be any day specifically declared by the President of the United States of America as a national holiday. 9 Period of Performance The period of performance will be for one (1) year. Estimated start date September 17, 2007 - September 3, 2008. 10 Reporting Requirements: Changes to the original Statement of Work will be documented and approved through written correspondence between the VA HAC Contracting Officer and the CONTRACTOR. A copy of each change will be kept in the contract file. 11 Government Responsibilites: The contractor shall comply with the Privacy Act, 38 U.S.C. 5701, 38 U.S.C. 7332, and 5 U.S.C. 552(a) et. Seq. Contractor staff shall sign confidentiality statements as required. The Contractor shall comply with all provisions of the Health Information Portability and Accountability Act (HIPAA) including but not limited to privacy, security of electronic health data, and adherence to standards and code sets as required by HIPAA. Contractor shall insure the confidentiality of all patient and employee information and shall be held liable in the event of breech of confidentiality. Contractor staff must sign confidentiality statements as required. Any person, who knowingly or willingly discloses confidential information from the VA, may be subject to fines. Vendor will be required to review and sign a Business Associate Agreement (BAA) whereas the purpose of the BAA is to comply with the requirements of the Privacy and Security Rules, including, but not limited to the Business Associate Agreement requirements at 45 CFR 164.308(b), 164.134(a), 164.502(e) and 164.504 (e) and as may be amended. 12 Confidentiality and Non-Disclosure: 12.1. The Contractor shall agree that: 12.2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. The contractor shall release no information. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response. 12.3 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. 13. Termination: The contract can be terminated at any time for convenience of the government without penalty. 14. Proposal Submission Reminder: One mailing with two internal envelopes: 14.1. Offerors proposals are to be submitted in two parts; a technical proposal and a cost/price proposal. The offeror should include two copies (one original and one copy) of the cost/price proposal and two copies of the technical proposal. Each proposal is to be submitted to the Contracting Officer in separate envelopes. All envelopes shall be clearly marked with the VA-741-07-RQ-0027 number at the lower left-hand corner. Each envelop shall be identified as "TECHNICAL PROPOSAL" or 'PRICE PROPOSAL." 14.2. The technical proposal shall address all elements listed with the exception of cost/price. The technical proposal MUST NOT contain any reference to cost/price. The cost/price portion of each proposal will be submitted in the space provided in the Schedule and in its own separate envelope for evaluation of the Contracting Officer. 14.3. In order to be considered for award, please submit your proposal by mail/FedEx to: Department of Veterans Affairs Health Administration Center, Attn: Cassandra Williams, 3773 Cherry Creek North Drive, Suite 470, Denver, CO 80209. Proposals, regardless of method of delivery, are due by 4:00 p.m. Colorado local time on September 4, 2007. Award of a firm-fixed price contract shall be made to the responsible offeror based on price, technical ability and past performance. Contact Cassandra Williams at (303) 398-7139 for information regarding this solicitation.
 

Place of Performance

Address: VA Health Administration Center;3773 Cherry Creek North Drive;Denver, CO

Zip Code: 80209

Country: US
 

Record

SN01384191-W 20070826/070824221042 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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