SOLICITATION NOTICE
G -- MORTUARY SERVICES
- Notice Date
- 6/13/2007
- Notice Type
- Solicitation Notice
- NAICS
- 812210
— Funeral Homes and Funeral Services
- Contracting Office
- Other Defense Agencies, Uniformed Services University of the Health Sciences, Directorate of Contracting, 4301 Jones Bridge Road, Bethesda, MD, 20814-4799, UNITED STATES
- ZIP Code
- 20814-4799
- Solicitation Number
- Reference-Number-MDL70622
- Response Due
- 7/6/2007
- Point of Contact
- Christina Johnson, Contract Specialist, Phone (301) 295-3069, Fax (301) 295-1716, - Christina Johnson, Contract Specialist, Phone (301) 295-3069, Fax (301) 295-1716,
- E-Mail Address
-
cjohnson@usuhs.mil, cjohnson@usuhs.mil
- Small Business Set-Aside
- Total Small Business
- Description
- The Uniformed Services University (USU), located on the National Naval Medical Campus in Bethesda, MD has a requirement for mortuary services for the care of human remains for deceased donors for the USU?s Anatomical Gift Program, including services, supplies, transportation, cremation of donors, the transfer of human cadavers and other anatomical materials from Maryland State Anatomy Board (MSAB), Baltimore, MD to USU. Also, for a Death Call service to USU. The anticipated period of performance is July 26, 2007 through January 31, 2008 with four option years. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This is a request for quotes (RFQ) for a commercial item in accordance with FAR Part 12-Acquisition of Commercial Items and FAR Part 13-Simplified Acquisition Procedures. This announcement constitutes the only solicitation. It will be the responsibility of the contractor to check the website, http://www.fbo.gov, for the issuance of any changes/updates to the solicitation. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular 05-17. This solicitation is set-aside for small businesses and the applicable North American Industry Classification System (NAICS) code is 812210 with a size standard of $6.5 million. Questions must be submitted via e-mail to cjohnson@usuhs.mil by June 22, 2007. Questions will not be answered over the phone and questions submitted after this date will not be answered. All quotes are due July 6, 2007 at 3:00 PM EST. Quotes may be e-mailed to cjohnson@usuhs.mil, faxed to 301-295-1716, or mailed. STATEMENT OF WORK Scope: The USU Anatomical Gift Program allows civilians the opportunity to donate their body to USU for teaching and research purposes. When a call is received informing the University that someone who is a designated donor has passed away, the contractor must ascertain the name, address and telephone number of the deceased and have the body transported from the place where death occurs, or where remains are located, to USU. Once teaching/research has been completed, the remains will need to be transported to the crematory for cremation, and returned to USU for final disposition. Cremated remains must be incased in a polyethylene urn. Death Call services include receiving after hour calls notifying USU of a donor?s death, obtainment of vital statistics and other relevant information (i.e. condition of the body, donor?s next of kin, certificate of death (COD)). The contractor shall contact USU on the next duty day informing them of the death call donor. USU will provide the Death Call phone number and the contractor will maintain that number until the contract expires. All removals (Anatomical Gift Program/Death Call) must be accompanied with appropriate documentation ? death certificate, burial-transit permit, and other approvals as required (i.e., medical examiner?s stamp). All transfers from the MSAB must be accompanied with appropriate documentation (i.e., release). Address of MSAB (University of Maryland at Baltimore Medical Center): Bressler Research Building Room B-026 655 West Baltimore Street Baltimore, MD 21201 TRANSPORTATION OF REMAINS The following transportation services are to be performed by the contractor: (a) The contractor shall remove the remains of the deceased donor as expeditiously as possible when called or notified of death. (b) The contractor shall take possession of the remains at the place where they are located and transport them to USU with the appropriate documentation. PERFORMANCE AND DELIVERY (a) The contractor shall furnish the material ordered and perform the services specified as promptly as possible after receiving notification to remove the remains. (b) The USU may require the contractor to hold the remains in refrigeration for an additional period not to exceed 72 hours from the time the remains are removed from place of death. PERMITS The contractor must meet all State and local licensing requirements and obtain and furnish all necessary Health Department and shipping permits at no additional cost to the USU. The contractor shall ensure that all necessary health department permits are in order for disposition of the remains, provide a non-certified copy of the death certificate, and the original burial transit permit. In addition, the contractor will secure an executed Uniformed Services University of the Health Sciences Anatomical Gift Program ?Certificate of Body Donation by Next of Kin? when requested by the University. The contractor will maintain a supply of USU Body Donation forms for this purpose. Price: The contractor should provide pricing as set up below (Contract Line Number (CLIN), description, dollars, SUB CLIN, description, quantity, price) for the base year and four option years. Quantities stated below are only estimates. The Government has the right to increase or decrease quantities. The Government also has the right to add or delete SUB CLINS. Supplies/Services Estimated Qty/Unit per Year 0001: Base Year: July 26, 2007 through January 31, 2008 Transportation: Transportation between MSAB and USU: Unit Price 0001AA: Transfer of cadaver between 20/ea $__________ MSAB and USU 0001AB: Each additional cadaver 20/ea $___________ (same trip) 0001AC: Transfer of anatomical material 25/ea $__________ (e.g., upper torso) 0001AD: Each additional anatomical 50/ea $__________ material (same trip) 0001AE: Transfer of specimen/organ 10/ea $__________ (e.g., brain) 0001AF: Additional Specimen/organ 60/ea $__________ (same trip) 0001AG: Annual transfer of cadavers 50/ea $__________ from MSAB to USU in August (date TBA) 0001AH: Annual transportation of cadavers 50/ea $__________ from USU to crematory in February (date TBA) Transportation for the USU Anatomical Gift Program: 0001AJ: Transfer of cadaver(s) to USU 24/ea $__________ (within 50 miles radius of USU) 0001AK: Transfer of cadaver(s) to USU 4,000/mi $__________ (over 51 miles radius of USU (mileage plus tolls)) 0001AL: Temporary shelter of cadavers 4/ea $__________ 0001AM: Next day delivery from mortuary 12/ea $__________ to USU. Cremation: 0001AN: Direct cremation with pouch 30/ea $__________ provided by USU. Crematory to supply Polyethylene Urn in white protective box 0001AP: Handling and registered mailing 4/ea $__________ of cremated remains (includes postage) Other Services/Fees: 0001AQ: Procurement of D.C. Medical 30/ea $__________ Examiner?s approval for anatomical donation and/or cremation 0001AR: VA Medical Examiner?s fee for 10/ea $__________ donation and/or cremation 0001AS: Secure VA transit permit 20/ea $__________ 0001AT: Death Certificates 30/ea $__________ Reimbursement costs for filing & production of certified death certificate 0001AU: Refrigeration (24 hour period or 30/ea $__________ fraction thereof for unembalmed remains) 0001AV: After hour Death Call including 12/per year $__________ obtainment of vital statistics 0002: Option Year I: February 1, 2008 through January 31, 2009 Transportation: Transportation between MSAB and USU: 0002AA: Transfer of one cadaver between 20/ea $__________ MSAB and USU 0002AB: Each additional cadaver 20/ea $__________ (same trip) 0002AC: Transfer of anatomical material 25/ea $__________ (e.g., upper torso) 0002AD: Each additional anatomical 50/ea $__________ material (same trip) 0002AE: Transfer of specimen/organ 10/ea $__________ (e.g., brain) 0002AF: Additional Specimen/organ 60/ea $__________ (same trip) 0002AG: Annual transfer of cadavers 50/ea $__________ from MSAB to USU in August (date TBA) 0002AH: Annual transportation of cadavers 50/ea $__________ from USU to crematory in February (date TBA) Transportation for the USU Anatomical Gift Program: 0002AJ: Transfer of cadaver(s) to USU 24/ea $__________ (within 50 miles radius of USU) 0002AK: Transfer of cadaver(s) to USU 4,000/mi $__________ (over 51 miles radius of USU (mileage plus tolls)) 0002AL: Temporary shelter of cadavers 4/ea $__________ 0002AM: Next day delivery from mortuary 12/ea $__________ to USU. Cremation: 0002AN: Direct cremation with pouch 30/ea $__________ provided by USU. Crematory to supply Polyethylene Urn in white protective box. 0002AP: Handling and registered mailing 4/ea $__________ of cremated remains (includes postage) Other Services/Fees: 0002AQ: Procurement of D.C. Medical 30/ea $__________ Examiner?s approval for anatomical Donation and/or cremation 0002AR: VA Medical Examiner?s fee for 10/ea $__________ Donation and/or cremation 0002AS: Secure VA transit permit 20/ea $__________ 0002AT: Death Certificates 30/ea $__________ Reimbursement costs for filing & production of certified death certificate 0002AU: Refrigeration (24 hour period or 30/ea $__________ fraction thereof for unembalmed remains) 0002AV: After hour Death Call including 12/per year $__________ obtainment of vital statistics 0003: Option Year II: February 1, 2009 through January 31, 2010 Transportation: Transportation between MSAB and USU: 0003AA: Transfer of one cadaver between 20/ea $__________ MSAB and USU 0003AB: Each additional cadaver 20/ea $__________ (same trip) 0003AC: Transfer of anatomical material 25/ea $__________ (e.g., upper torso) 0003AD: Each additional anatomical 50/ea $__________ material (same trip) 0003AE: Transfer of specimen/organ 10/ea $__________ (e.g., brain) 0003AF: Additional Specimen/organ 60/ea $__________ (same trip) 0003AG: Annual transfer of cadavers 50/ea $__________ from MSAB to USU in August (date TBA) 0003AH: Annual transportation of cadavers 50/ea $__________ from USU to crematory in February (date TBA) Transportation for the USU Anatomical Gift Program: 0003AJ: Transfer of cadaver(s) to USU 24/ea $__________ (within 50 miles radius of USU) 0003AK: Transfer of cadaver(s) to USU 4,000/mi $__________ (over 50 miles radius of USU (mileage plus tolls)) 0003AL: Temporary shelter of cadavers 4/ea $__________ 0003AM: Next day delivery from mortuary 12/ea $__________ to USU Cremation: 0003AN: Direct cremation with pouch 30/ea $__________ provided by USU. Crematory to supply Polyethylene Urn in white protective box. 0003AP: Handling and registered mailing 4/ea $__________ of cremated remains (includes postage) Other Services/Fees: 0003AQ: Procurement of D.C. Medical 30/ea $__________ Examiner?s approval for anatomical Donation and/or cremation 0003AR: VA Medical Examiner?s fee for 10/ea $__________ Donation and/or cremation 0003AS: Secure VA transit permit 20/ea $__________ 0003AT: Death Certificates 30/ea $__________ Reimbursement costs for filing & Production of certified death certificate 0003AU: Refrigeration (24 hour period or 30/ea $__________ fraction thereof for unembalmed remains) 0003AV: After hour Death Call including 12/per year $__________ obtainment of vital statistics 0004: Option III: February 1, 2010 through January 31, 2011 Transportation Transportation between MSAB and USU: 0004AA: Transfer of one cadaver between 20/ea $__________ MSAB and USU 0004AB: Each additional cadaver 20/ea $__________ (same trip) 0004AC: Transfer of anatomical material 25/ea $__________ (e.g., upper torso) 0004AD: Each additional anatomical 50/ea $__________ material (same trip) 0004AE: Transfer of specimen/organ 10/ea $__________ (e.g., brain) 0004AF: Additional Specimen/organ 60/ea $__________ (same trip) 0004AG: Annual transfer of cadavers 50/ea $__________ from MSAB to USU in August (date TBA) 0004AH: Annual transportation of cadavers 50/ea $__________ from USU to crematory in February (date TBA) Transportation for the USU Anatomical Gift Program: 0004AJ: Transfer of cadaver(s) to USU 24/ea $__________ (within 50 miles radius of USU) 0004AK: Transfer of cadaver(s) to USU 4,000/mi $__________ (over 50 miles radius of USU (mileage plus tolls)) 0004AM: Temporary shelter of cadavers 4/ea $__________ 0004AN: Next day delivery from mortuary 12/ea $__________ to USU Cremation: 0004AP: Direct cremation with pouch 30/ea $__________ provided by USU. Crematory to supply Polyethylene Urn in white protective box. 0004AQ: Handling and registered mailing 4/ea $__________ of cremated remains (includes postage) Other Services/Fees: 0004AR: Procurement of D.C. Medical 30/ea $__________ Examiner?s approval for anatomical Donation and/or cremation 0004AS: VA Medical Examiner?s fee for 10/ea $__________ Donation and/or cremation 0004AT: Secure VA transit permit 20/ea $__________ 0004AU: Death Certificates 30/ea $__________ Reimbursement costs for filing & Production of certified death certificate 0004AV: Refrigeration (24 hour period or 30/ea $__________ fraction thereof for unembalmed remains) 0004AW: After hour Death Call including 12/per year $__________ obtainment of vital statistics 0005: Option Year IV: February 1, 2011 through January 31, 2012 Transportation: Transportation between MSAB and USU: 0005AA: Transfer of one cadaver between 20/ea $__________ MSAB and USU 0005AB: Each additional cadaver 20/ea $__________ (same trip) 0005AC: Transfer of anatomical material 25/ea $__________ (e.g., upper torso) 0005AD: Each additional anatomical 50/ea $__________ material (same trip) 0005AE: Transfer of specimen/organ 10/ea $__________ (e.g., brain) 0005AF: Additional Specimen/organ 60/ea $__________ (same trip) 0005AG: Annual transfer of cadavers 50/ea $__________ from MSAB to USU in August (date TBA) 0005AH: Annual transportation of cadavers 50/ea $__________ from USU to crematory in February (date TBA) Transportation for the USU Anatomical Gift Program: 0005AJ: Transfer of cadaver(s) to USU 24/ea $__________ (within 50 miles radius of USU) 0005AK: Transfer of cadaver(s) to USU 4,000/mi $__________ (over 50 miles radius of USU (mileage plus tolls)) 0005AL: Temporary shelter of cadavers 4/ea $__________ 0005AM: Next day delivery from mortuary 12/ea $__________ to USU Cremation: 0005AN: Direct cremation with pouch 30/ea $__________ provided by USU. Crematory to supply Polyethylene Urn in white protective box. 0005AP: Handling and registered mailing 4/ea $__________ of cremated remains (includes postage) Other Services/Fees: 0005AQ: Procurement of D.C. Medical 30/ea $__________ Examiner?s approval for anatomical Donation and/or cremation 0005AR: VA Medical Examiner?s fee for 10/ea $__________ Donation and/or cremation 0005AS: Secure VA transit permit 20/ea $__________ 0005AT: Death Certificates 30/ea $__________ Reimbursement costs for filing & production of certified death certificate 0005AU: Refrigeration (24 hour period or 30/ea $__________ fraction thereof for unembalmed remains) 0005AV: After hour Death Call including 12/per year $__________ obtainment of vital statistics Evaluation Factors The government will award a firm-fixed-price (FFP) not to exceed contract resulting from this solicitation to the responsible offeror whose offer conforms to the combined synopsis/solicitation, and is most advantageous to the government, based on price and the technical factors listed below. To be eligible for contract award, a contractor must be register with the Central Contractor Registration (CCR) database. For instructions on registering with CCR, please see CCR website at www.ccr.gov. Technical 1. Corporate Experience: Describe your experiences in dealing with the MSAB, anatomical gift donors, military individual and grieving family members. Additionally, address any specific training of personnel (e.g. grief counseling etc.). All offerors must provide proof of license for Maryland State Board of Morticians for the firm and the manager?s individual state license to practice as a mortician. 2. Standard of Operating Procedures: Describe your standard operating procedures, equipment and vehicles for transportation of: a single body from place where the death occurs or where remains are located to USU, the annual transfer of cadavers from MSAB to USU and from USU to crematory. Include security measures taken for transportation and company location as related to USU. Technical acceptability will be determined solely on the content and merit of the submitted in response to the provision as it compares to the minimum characteristics provided above. Therefore, it is essential for the offerors provide sufficient technical literature, documentation, etc., in order for the Government evaluation team to make an adequate technical assessment of the proposal as meeting technical acceptability. 3. Price 4. Past Performance: Please provide five references to be contacted by USU personnel. Include Company Name, Point of Contact, phone number, e-mail optional, contract value, and period of performance. The following provisions and clauses apply to this contract: ? 52.212-1 Instructions to Offerors-Commercial Items ? 52.212-2 Evaluation-Commercial Items ? 52.212-3 Offeror Representations and Certifications-Commercial Items ? 52.212-4 Contract Terms and Conditions-Commercial Items ? 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (clauses cited therein are applicable) ? 52.217-8 Option to Extend Services ? 52.217-9 Option to Extend the Term of the Contract Full-text versions provisions and clauses can be accessed electronically at https://acquisitioin.gov/far/index.html. NOTE: THIS NOTICE MAY HAVE POSTED ON FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (13-JUN-2007). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 10-AUG-2007, BUT REAPPEARED IN THE FTP FEED FOR THIS POSTING DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.fbo.gov/spg/ODA/USUHS/BethesdaMD/Reference-Number-MDL70622/listing.html)
- Record
- SN01369748-F 20070812/070810230543 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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