SOURCES SOUGHT
R -- Agency International Mail Services
- Notice Date
- 6/26/2007
- Notice Type
- Sources Sought
- NAICS
- 491110
— Postal Service
- Contracting Office
- Broadcasting Board of Governors, Associate Director for Management, Office of Contracts (M/CON), 330 C Street, SW, Room 2500, Washington, DC, 20237, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- MarketSurvey06222007
- Response Due
- 7/19/2007
- Archive Date
- 8/3/2007
- Description
- The Broadcasting Board of Governors (BBG), International Bureau of Broadcasting (IBB), Office of Administration (M/A), is conducting a market survey to determine the availability of contractors having extensive experience in providing Federal Agencies with mail services for offices located within the Metropolitan area of Washington. The results of this Market Survey will be used to define a future requirement. The services as described hereto will be performed at the Offices of the Broadcasting Board of Governors located at 330 Independence Ave. S.W., Washington, DC 20237. The Agency may include or exclude other locations. The contractor will be given a minimum one-week notice when additional locations are added or removed. The Contractor must have the capacity to ship international mail utilizing the most cost effective methods. Mail must be processed in following manner: 3-9 days (First Class) and 7 -14 day (Standard) delivery timeframe from processing facility to overseas location. There shall be a 24 -48 hour processing allowance to prepare the mail at the contractor's facility. The Contractor should be certified as a "Postal Qualified Wholesaler" through the USPS. This means that they have passed certain criteria, are open to inspection by the USPS, and meet minimum volume requirements. The Contractor must pick up, transport and process BBG international mail originating from specific locations at designed times based on mail volume; as well as the process international mail directly sent on presented at the Contractor's processing facility from printing companies contracted by the BBG. The Contractor shall pickup international mail from the BBG offices located at 330 Independence Ave. S.W., Washington, DC 20237 on a daily basis; (Monday through Friday), excluding the following Federal holidays: New Year's Day; Martin Luther King Jr. Day; President's Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; and Christmas Day mail services during holidays must be pre-arranged. The contractor shall pickup international mail from Covington, KY, and Austin, TX on an as necessary basis. The pickup schedule for these locations will be mutually established. The Contractor's mail processing facility to be located within the Virginia, Maryland, New York, New Jersey, Pennsylvania and Washington, DC area to allow for the Broadcasting Board of Governors to conduct physical inspection of the mail being processed by the Contractor. The Contractor shall process and apply postage to international mail in order to obtain the greatest postage savings available at the overall lowest cost to the BBG. The Contractor shall be required to perform one or more of the following tasks: pick up, commingle, sort, convert classes of mail (when practical), tray, sleeve, band, and weigh, manifest, apply postage, track, and provide proof of delivery to the destination country. Contractor shall be responsible for meeting all USPS and international mail acceptance requirements. The Contractor shall provide the BBG at no additional cost a web based, real time electronic mail processing system for the purpose of identification of cost by BBG department and overall daily mail preparation. The Internet based system must be able to generate and print the daily Contractor's waybill manifest for pick up. The system must be able to produce the actual cost of each job at time of entry by department. The system must be able to generate and provide immediate as well as historic reports for all mail activity to include a) USPS comparative savings analysis and resulting savings b) Contractor's total activity by individual waybill c) complete departmental identification of costs and resulting savings. All time sensitive and/or dated mail, regardless of the postage payment, must be deposited in a manner that guarantees all service commitments are met. Any mail that is undeliverable or returned shall be delivered back to the BBG at no fee to the BBG. The Contractor is required to be able to provide complete address record data preparation. The Contractor must have in its local mail processing facility both high-speed poly wrap and video jet capability for fulfillment support to the BBG. The Contractor shall provide for, and guarantee, the security of all mail picked up each BBG facility. The Contractor shall take all necessary precautions to insure against damage, loss, or theft while in possession of BBG/IBB mail, or at any time while the mail is the Contractor's responsibility (as in the case where a subcontractor is used). The Contractor shall be responsible for maintaining proper control and handling of BBG mail in order to prevent access to the mail by unauthorized individuals. The Contractor shall provide a building that is properly secured in order to ensure adequate protection against theft of Agency mail. The minimum-security requirements for the Contractor's facility are as follows: 1. Physical security and access control systems. Those interested shall submit a capability statement that include and narrative about how they would address the above, list of similar projects, budgetary estimates, and the names, addresses, telephone numbers, and e-mail addresses of references who have direct knowledge of the experience and skills. The Government must receive all such statements of interest by 3PM EST, Thursday, July 19, 2007 and shall reference Market Survey No 06252007 to be considered. Documentations to be received to the attention of Wayne Greene, Contract Specialist, Office of Contracts, M/CON, Broadcasting Board of Governors, Room 2523, Switzer Building, 330 C Street, S.W., Washington, D.C. 20237. Submittals may be facsimile to (202) 260-0855; by courier to the above address; or via e-mail address, wgreene@ibb.gov. Oral submission of interest and capabilities will not be considered. If determined to be in the best interest of the U.S. Government, qualified sources responding to this market survey may be requested to provide follow-up information. Contractors will be notified if their documentations, as verified by the IBB, for further review. This notice is not an RFP, IFB, or RFQ.
- Record
- SN01327639-W 20070628/070626220101 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |