SOLICITATION NOTICE
99 -- Catering Services and Banquet Space
- Notice Date
- 6/4/2007
- Notice Type
- Solicitation Notice
- NAICS
- 722320
— Caterers
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance 7111 Security Blvd., Baltimore, MD, 21244, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- 0111-07-1001
- Response Due
- 6/7/2007
- Archive Date
- 6/22/2007
- Description
- The Social Security Administration (SSA) intends to negotiate a sole-source acquisition with Martin's West, 6817 Dogwood Road, Baltimore, MD 21244 for the purpose of obtaining both off-site catering services and catering services with banquet space. CATERING SERVICES AT SSA: Contractor must be able to cater four (4) receptions over two (2) days at the Social Security Administration, 6401 Security Blvd., Woodlawn, MD. The receptions are to be held in the mornings and afternoons of September 6, 2007 and October 4, 2007. MORNING RECEPTIONS: The morning reception on September 6th is from 9:30am until noon. Catering services for 235 attendees will be required at the September 6th morning reception. The morning reception on October 4th is from 10am until 12:30pm. and will require catering services for 75 attendees. AFTERNOON RECEPTIONS: The afternoon receptions on September 6th and October 4th are both from 1:30-4:30pm. The contractor shall provide catering services for 365 attendees on September 6th and 75 attendees on October 4th. For each reception, the contractor must: 1A) provide both set-up and serving staff consisting of at least five (5) people to deliver and set-up, serve and replenish food items (each staff person must have a government issued photo ID such as a Maryland Driver?s License in order to gain access to the building); 2A) furnish matching black plates, plastic wear, bowls and cups; 3A) furnish white linen tablecloths with appropriate risers covered in red and blue linens; 4A) furnish white paper napkins that have been imprinted in font color and wording specified by SSA; 5A) in addition to the food, furnish three (3) arrangements of all white flowers (roses, mums, etc.) and one (1) carved fruit displays; and 6A) remove all trash. Examples of food items to be provided at the morning reception include: muffins, pastries, sliced fresh fruit, cheese and crackers, cookies, juice, coffee, tea, iced tea and water. Examples of food items to be provided at the afternoon reception include: cookies, vegetable crudits, cheese and crackers, assorted mini pastries, fruit tarts, mousse cups, brownies, sliced fresh fruit, juice, coffee, tea, iced tea and water. BANQUET SPACE WITH CATERING SERVICES AT CONTRACTOR'S FACILITY: Services are for the Agency's Annual Awards Ceremony to be held on September 7, 2007. Space must be available to SSA beginning at 5:00pm on September 6th through 6:00 p.m. on September 7th to allow for set-up and break down of decorations, etc. (see #4B, 5B, 6B, 7B and 10B below). The banquet space facility must: 1B) be located within close proximity to the SSA Woodlawn Complex (within 10 miles); 2B) be able to seat 1,200 guests in theatre style seating from 8:30 a.m. to 2:00 p.m. for the ceremony which begins at 10:00 a.m. (awardees and guests will begin arriving at 8:30am); 3B) have the capacity to serve a stand-up buffet luncheon for 1,200 beginning at 11:15 a.m. in a separate room which is easily accessible from the ceremony room without going outdoors; Luncheon items to include various potato, slaw, and fruit salads, gourmet sandwich breads and rolls, assorted sliced meats for sandwiches, pasta primavera, chicken drumettes, grilled vegetables, assorted cheeses and sandwich toppings, assorted mini pastries, iced tea, soft drinks and bottled water; 4B) allow the use of 3rd party contractors for decorating, lighting, and audio visual needs; 5B) allow 3rd party contractors access to the space beginning after 5:00 p.m. on September 6th; 6B) be able to provide a 24' high, 48' x 24' stage with secured steps on both sides and a handicap accessible ramp, along with a podium with light and microphone; 7B) be able to accommodate the arrival of SSA Staff personnel beginning at 6:00 a.m. on the day of the ceremony for the purpose of making final preparations for the event; 8B) offer free parking including at least 22 reserved spaces; 9B) be able to provide a secure storage room for attendees' luggage on the day of the event; 10B) be able to provide a secure storage room for award plaques to be delivered the afternoon of September 6th; 11B) be able to provide a separate, private waiting area for a small number of Agency officials; and 12B) be ADA compliant offering easy access to the facility for persons with disabilities. The proposed contract action is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(1). Interested parties may identify their interest and capability to respond to the requirement. This notice of intent is not a request for competitive quotes. SSA is not seeking an event planner or a caterer that cannot provide the required banquet space. Therefore, SSA is not considering multiple awards. All responses received by 3:00pm EST within three (3) government workdays after date of publication of the synopsis will be considered by the Government. A determination by the Government not to compete the proposed action based up on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive acquisition. The response time is three (3) government workdays as allowed by FAR 5.203(a)(1).
- Place of Performance
- Address: Woodlawn, MD
- Zip Code: 21244
- Country: UNITED STATES
- Zip Code: 21244
- Record
- SN01310005-W 20070606/070604221054 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |