SOLICITATION NOTICE
X -- UPSTO Conference Space Requirement - San Jose, CA
- Notice Date
- 5/21/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- PROC070SanJose
- Response Due
- 5/31/2007
- Archive Date
- 6/15/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR 13.5, as supplemented with additional information included in this notice. The United States Patent and Trademark Office (USPTO) has a need for conference space, sleeping rooms, food and beverage, and audio-visual equipment and services for attendees of the China Road Show. This announcement incorporates FAR provisions and clauses in effect through FAR FAC 2005-15 and constitutes the only solicitation; a written solicitation will not be issued. NAICS Code 721110. The solicitation number is PROC070SanJose. The solicitation is issued as a Request for Quote (RFQ). The requirements will be fulfilled using the Simplified Acquisition procedures, FAR Part 13. The period of performance is November 7-8, 2007. Place of performance is San Jose, CA. The hotel should be located in downtown San Jose, and must have adequate meeting space available for a two-day program on November 7-8, 2007. The hotel must have a full service business center and, preferably be close to a copy service. The hotel must have an in-house or contract audio-visual service that can provide state of the art, professional production equipment and support throughout the conference. Adequate parking facilities must be attached to hotel or located nearby. It is desirable that the property has an onsite restaurant with room service capabilities. To be eligible for award under this solicitation, the offeror must propose a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.dhs.gov/applications/hotel/ and must be registered on the Central Contractor Registration website (www.ccr.gov). This solicitation is for a property to host the event; event-planning services are neither requested nor required. Sleeping Rooms: Eighteen sleeping rooms are needed for program staff and speakers. It is anticipated two rooms will be included on the master account, and the remainder will be self-pay. Check in will be November 6, check out November 9. Incidentals are the responsibility of each individual. The USPTO makes no arrangements or commitments for sleeping rooms for the conference audience (attendees). Main Conference Meeting Room: A conference room is required November 7-8 to accommodate up to 300 people in a combination of classroom and theater style seating. The room should be large enough for attendee seating, an A/V worktable in back, platform for projection camera, and a dais in the front of the room with space for a podium and a table for panel speakers. The space is required on a 24-hour hold from November 7-8, and the rooms should be available for set up the afternoon/evening of November 6. High speed Internet access is required in the main conference room for the duration of the conference. Break Out Rooms: On November 8, 2007 a separate breakout room may be required. This room should be able to seat up to 150 people in a combination of theater and classroom style seating. A dais for up to five people is needed for panel discussions, and there should be adequate space in the back of the room for an AV table to be set up. High-speed Internet access is also required for this room. An office is required November 6, 2007 on a 24-hour hold. Internet access will be required for this room. Food and Beverage for Conference Breaks: Morning and afternoon breaks are required on November 7 & 8. These breaks should be set up outside of the main conference room. The morning break should consist of a la carte menu items such as coffee, juice, water, soda, Danish, bagels, etc. The afternoon break should consist of a la carte menu items such as coffee, water, soda, cookies, brownies, etc. Audio Visual: The USPTO China Road Show requires state of the art professional production audiovisual equipment. Aside from the equipment, professional personnel are needed to set up/break down the site, as well as be on-site throughout the two-day event to run the equipment and troubleshoot any problems. The audiovisual equipment will need to be set up on Tuesday, November 6, 2007. No videotaping of the program is required. The general session room requires double screens, IMAG, PowerPoint projection, and audio. If a break out room is required, it will need to be set up Wednesday, November 7, 2007 with a single screen, PowerPoint projection, and audio. No IMAG is needed for the break out room. The AV requirements for this program may include: AUDIO VISUAL REQUIREMENTS (subject to change) PROJECTION/DISPLAY : 2 9x12 RP Screen with dress kit 2 5000 Lumens LCD Data Projector 1 Sony 1024 Scan Converter HG with 2 VGA Inputs 1 Folsom Screen Pro Plus 1202 with 3 Monitors 1 1x4 RGBHV Distribution Amplifier 1 Flat Screen Comfort monitor 21 inch or larger 1 Wireless Cue Lite-Mouse SOUND: 1 Sound System to include: 4 Full Range Speakers on Tripods and 2 Bass Bins with Amps 31 Band Stereo Equalizer 1 Audio Monitor for stage 1 16 Channel Mixing Console 1 24 Channel Snake 2 CD Player with Walk-In Music 1 Executive Dual Podium Microphone system 3 Table Microphones 2 UHF Wireless Combo Lavs 2 UHF Wireless combo Hand Held for Q&A 2 Computer Audio Hook-Up 1 Clear Com Base Station 1 Clear Com Headsets LIGHTING: 1 Stage Lighting System to include: 6 Front Lights, 4-6 Backlights, 8 Drapery Uplights, 4 Poles with base, Extention & Crossbar, Dimmer Packs, Controller and Cables SCENIC: 1 Tech Station Surround Drape 60 Feet of Black Pipe & Drape (estimated) INTERNET Internet is needed in the general session room, as well as the break out rooms Selection Factors: The Government will make an award resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotes: 1. Quality of property. This includes, but is not limited to, hotel layout, location, ease or access and security, cleanliness, ability to meet AV requirements, etc. 2. Past Performance in hosting similar events of this size and type. 3. Total price for conference rooms, IT/AV, food and beverage. Flexible attrition and cancellation terms will also be considered when looking at price. Price is less important than the other 2 factors combined. Your response must include past performance information and pricing for conference and sleeping rooms, food and beverage, and AV. If sending an AV pricing sheet, please also price the AV requirements listed in this RFQ. Failure to price actual AV requirements may result in your quote not being considered. The breakdown of conference room space (layout, capacity, etc.) and sample menus should be included, as well as any additional information the contractor desires to submit. The selected hotel must be registered in CCR and accept a Government purchase order. The USPTO reserves the right to do a site visit for any property proposed and to consider information gathered in the site visit in making a selection decision. The following clauses apply to this acquisition: 52.212-3, Offeror Representations and Certifications-Commercial Items; 52.212-4, Contract Terms and Conditions-Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items: 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-36 Affirmative Action for Workers with Disabilities (June 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). Offerors shall submit their quotations via email to Karen.Oettinger@uspto.gov. The due date for receipt of quotations is 5:00 PM, May 31, 2007. The point of contact for this solicitation is Karen Oettinger, 571-272-5603 or Karen.Oettinger@uspto.gov. This solicitation shall not be construed as a commitment of any kind.
- Record
- SN01299232-W 20070523/070521220311 (fbodaily.com)
- Source
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