SOURCES SOUGHT
65 -- Electrocautery supplies
- Notice Date
- 4/10/2007
- Notice Type
- Sources Sought
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, Bldg 1 38400 Bob Wilson Drive, San Diego, CA, 92134-5000, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-N002597100SS02
- Response Due
- 5/4/2007
- Archive Date
- 5/19/2007
- Description
- A.General Information TRICARE Southwest Region, a military integrated delivery network, comprised of Army, Navy, and Air Force medical treatment facilities in California announces a Request for Regional Incentive Agreement Quotation (RFRIAQ) for the standardization of Electrocautery Supplies. The major facilities in the area include but are not limited to Naval Medical Center San Diego; David Grant Medical Center, Travis AFB; Naval Hospital Camp Pendleton; Robert E. Bush Hospital, Twenty-Nine Palms; Weed Army Community Hospital, Ft. Irwin; Naval Hospital Lemoore; 9th Medical Group, Beale AFB; 30th Medical Group, Vandenberg AFB; 61st Medical Squadron, Los Angeles AFB; 95th Medical Group, Edwards AFB. This procurement is part of the Medical/Surgical Prime Vendor program executed by the Defense Supply Center Philadelphia, Directorate of Medical Materiel. In order to participate, your company must have a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the Prime Vendor of the program. This is pursuant to the DAPA clause by which DAPA holders agree to the Standardization process and to allow Prime Vendors to distribute their items. This is a supplement to the Prime Vendor Program and it is not a contract. For additional information regarding DSCP?s Prime vendor program please access our web site at: https://dmmonline.dscp.dla.mil The Tri-Service Regional Business Office (TRBO) will provide anticipated volume (quantity) based on historical usage/forecasted requirements. The agreement will be for a base period of two (2) years (24 months) from date of award with three (3) 12-month option periods. Anticipated award date is Aug 2007. The evaluation will be based on technical, clinical and pricing factors. The award will be determined utilizing best value/ trade off criteria. Point of Contact is Cindy Ingrao, RN, MSN at (619) 532-8517; Email- cynthia.ingrao@med.navy.mil B.Products & Performance Required Southwest Region is seeking product line items in the category of Electrocautery Supplies, to include but not limited to electrosurgical grounding pads, electrosurgical pencils, hyfrecator tips, loop electrodes, tip cleaners, accessories and supplies. The estimated total volume in this region for this product line is over $140K annually. At the request of the Southwest Region Military Treatment Facilities vendors will provide on-site support and in-servicing, educational resources and tools for clinical use of the product, conversion information, prime vendor order numbers and itemization of the brands, types and packaging information of the products offered by the vendor. C.Instructions to Offerors If you are interested in participating in this standardization initiative, email your (1) Company name and address, (2) POC (Name and Phone Number, Fax Number, E-mail address, and your answers to the technical questions/criteria below to cynthia.ingrao@med.navy.mil no later than May 4, 2007. If your product literature is more than 4MB in size, please mail your product literature to: Cindy Ingrao, RN, MSN Tri-Service Regional Business Office MSMMO - Southwest Region 34800 Bob Wilson Drive, Suite 110 San Diego, CA 92134 Phone: (619) 532-8517 This process will include vendor requirements of electronic responses to technical criteria, no charge samples for clinical evaluation, and submission of electronic best price offers. Due to the potential for email to become lost in transmission due to network security, etc., the vendor is strongly encouraged to confirm with the Region that its quote and literature actually arrived at the Region via email. We strongly recommend that each submitting vendor confirm receipt, allowing enough time for re-submission before the due date, if a problem should occur with the first transmission. D. Evaluation Criteria The Tri-Service Product Review Board (TPRB) is the governing board of the standardization process. This board includes clinicians and logisticians from all of the Military Treatment Facilities within the Southwest Region. They are the decision makers for this initiative. Vendors will be required to provide responses to the technical criteria. The TPRB will review the responses and determine acceptability. After review of the technical criteria, those vendors who meet the criteria will be invited to participate in the clinical/performance evaluation. The TPRB will request samples from the product group to be clinically evaluated at select Military Treatment Facilities (MTF). Vendors are required to ship samples direct to the MTFs. A deadline will be specified to vendors for the arrival of the shipment to the MTFs. Vendors failing to ship by the deadline will be disqualified from further consideration in the standardization process. Clinical factors will be weighted more heavily than price. All vendors who provide samples for clinical evaluation will be asked to submit best value pricing for analysis. Vendors who fail to offer discounted prices could be excluded from RIA award consideration. The MTFs will evaluate the clinical/performance criteria using a scale from one to five where 1 = Not Acceptable, 2 = Minimally Acceptable, 3 = Neutral, 4 = Acceptable and 5 = Highly Acceptable. All criteria are weighted equally. The TPRB has set a 3.1 acceptability threshold for all product groups. Clinical/performance results lower than 3.1 will not be considered acceptable and will be disqualified from further consideration in the standardization process. After the clinical/performance evaluation are completed and analyzed, all vendors in the clinical evaluation group who met the 3.1 threshold will be asked to submit their best pricing offer based on committed volume of 80% of the total requirements of the MTFs in the Pacific Region. Clinical/performance factors will be weighted more heavily than price. Pricing will be evaluated based on best value to the government and will be based on a committed volume agreement for a two-year period with (3) three possible one-year option periods (not to exceed a total of 5 years). Vendors that fail to offer an incentive discount from DAPA will be disqualified. In addition to the required discounted pricing from DAPA for participating regional commands, vendors should also submit additional tier pricing in the event that they are afforded added volume from standardization commitments from other regions. However, alternate (tiered) pricing proposals will not be evaluated as part of the selection. 1. Technical Criteria Evaluation The TPRB will review the responses from the vendors and determine which vendors meet the criteria and determine acceptability. Acceptability for the purpose of evaluation of the technical criteria means the responses to all questions in this section demonstrate that: 1) the vendor, who will be named the quoter, offering the quote is a distributor or manufacturer of a complete line of the subject medical/surgical consumables; 2) based on the quoter?s responses, the evaluators have reasonable confidence that the product line or products and/or services offered meet the medical standards of care of the community in which such products and/or services are applicable; 3) the quoter has or is obtaining a DAPA for the product line, products and/or services; 4) the quoter has or is obtaining an agreement covering the product line, products and/or services with Cardinal Health, the Prime Vendor for the region; 5) the quoter intends to offer discounts off DAPA for all products included in this standardization initiative (vendors that fail to offer a discount from DAPA will be disqualified). 1.Does your company manufacture and/or distribute a full line of electrocautery grounding pads for adults, pediatrics and neonates and electrocautery pencils and supplies? 2.Are your products available through the Prime Vendor, Cardinal? 3.What is your DAPA Number? 4.Does your company offer volume discounts off DAPA for all products included in this standardization initiative (vendors that fail to offer a discount from DAPA will be disqualified)? 5.Under what brand(s) does your company manufacture or distribute your product? 6.Under what standards is your product manufactured? 7.Are your products FDA approved? 8.Are your products latex free? 9.Are your products single use and disposable? 10.Please list the types and sizes of pads with configuration, pencils with type of activation for cutting and coagulation) and supplies/accessories (holsters, cleaners, etc) that your company manufactures or distributes. You may attach a PDF of your literature/catalog as long as the total size is not more than 4MB. 11.With what ESU manufacturers are your grounding pads and pencils compatible? Do you have documentation guaranteeing performance? 12.For each type of product, what materials is it made of? 13.For products that have adhesive, is the adhesive hypoallergenic and easily removed from the skin without producing trauma? 14.Are your electrocautery pencils ergonomically designed for comfort and ease of use? 15.Are the cords of your products flexible, memory free and at least 10 feet long? 16.For each type of product, what kind of packaging does it come in? Is this packaging appropriate for delivery to a sterile field? 17.For each type of product, what feature minimizes tissue trauma, discomfort and pain on removal? 18.Does your company manufacture or allow for attachment of smoke plume devices to the electrocautery pencil? 19.If your company offers products in a non-sterile form, can they be autoclaved? 20.Does your company have a minimum order requirement for drop-shipment orders? If you do what is the minimum order? What is the drop shipment fee? 21.Are your products available in the lowest unit of measure possible? If they are, are there additional costs involved? 22.What types of educational tools or materials do you have for this product line? 23.What kind of staff training does your company provide? 24.Does your company provide customer service 24/7? 25.Is there any history of backorders and/or recalls for this product group? If yes, please answer: (a) Dates and duration, (b) Cause, (c) Resolution 2. Clinical Criteria Evaluation A Clinical Product Team (CPT) comprised of medical professionals from several disciplines will evaluate the products based upon on the following evaluation criteria to determine acceptability. 1.The product is easy to use and requires minimal training. 2.The products performed reliably. 3.The products come in a variety of sizes/types to meet clinical need. 4.Grounding pads are easily applied with good adhesion. 5.Grounding pads are easily removed from the skin without trauma. 6.The connector between the grounding pad and pencil is sturdy and does not bend easily. 7.The pencil is comfortable to hold and operate. 8.It is easy to identify and activate the cut and coagulation feature buttons. 9.Pencil tips are easy to insert, remove and secure when in use. 10.The pencil has an audible feedback when activated. 11.The cord is flexible and memory free. 12.The accessory holster attaches easily to drapes. 13.The packaging allows for easy delivery to a sterile field. 14.It is easy to identify the size of pad from the packaging.
- Record
- SN01270248-W 20070412/070410221227 (fbodaily.com)
- Source
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