SOURCES SOUGHT
D -- Workflow Solutions
- Notice Date
- 4/6/2007
- Notice Type
- Sources Sought
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of the Treasury, Bureau of the Public Debt (BPD), Division of Procurement, Avery 5F 200 Third Street, Parkersburg, WV, 26106-5312, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-RFI-ARC-07-0011
- Response Due
- 5/4/2007
- Archive Date
- 4/7/2008
- Description
- The Bureau of the Public Debt, Administrative Resource Center (ARC), is assessing the market to gain information on commercial off-the-shelf invoicing routing and approval system requirements. The ARC serves as a Shared Service Provider offering administrative services to other federal agencies. The customer agencies vary in size and have headquarters and field offices in locations throughout the United States. One of these services, Accounts Payable (AP), requires invoices to be routed and approved by Certifying Officials at the customer agencies. These invoices arrive from the vendor to the ARC Accounts Payable office. After some initial work by the technician, the invoices are routed through various contacts at the customer agencies for approval. The customer agency applies their approval, includes any comments or instructions such as proper accounting, and routes the invoice back to AP. In order to more efficiently service our customers, ARC is seeking information on applications that will minimize the paper flow, streamline the invoice routing and approval process and meet the following requirements: General 1. Integration with Oracle Federal Financials. 2. Provide real-time monitoring of performance metrics on user activity as well as queue status and volume. 3. End user (approver) hardware/software setup and configuration should be minimal. 4. Must comply with Section 508 of the US Rehabilitation Act. Input 1. Accept Hard copy invoices that are imaged. 2. Provide means to easily image batches of invoices into the system. 3. Provide means to place Invoices in applicable organizational unit for processing. 4. Accept electronic and faxed images. 5. Accept Electronic Data Interchange (EDI) data and convert it to easily understandable format for users. 6. Accept supplemental documents and comments and attach them to related invoice(s). Routing and Approval 1. Allow customizable business rules for workflow by organizational unit. 2. Allow creation of customizable forms for use by customer agencies to submit data to AP. 3. Provide customizable email notifications and reminders to various responsibilities that actions are pending. 4. Allow the invoice to be ?Rejected? in the system when the hard copy is returned to the vendor. Archiving 1. Maintain electronic copy of imaged invoices and action history for research. 2. Ability to archive data from prior years based on business rules. Reporting 1. Maintain performance statistics for Ad Hoc reporting. 2. Maintain document history of all status changes and actions taken by user and system, date, and time. 3. Database must be accessible via Oracle Discoverer for reporting. Security 1. Allow invoices to be moved to different organizational unit in case of erroneous entry. 2. Must use integrated (trusted) security in conjunction with Domain accounts. 3. Provide a function that displays to individual users, only those records they are permitted to view, as provided by permission levels to read, modify, or access data granted by the administrator(s). 4. Provide a role for an administrator(s). The administrator(s) shall be provided tools for updating files of information, adding/deleting users, and other functions that will not be available to end users of the software. 5. Must not use ?persistent cookies.? 6. Provide user authentication or provide an interface through which authentication assertions from an external process can be consumed. 7. Must enforce non-repudiation. 8. Provide auditing/logging functionality with capabilities to trace a users action(s). 9. Support NIST approved encryption for internet transmissions. Technical 1. Java-based application running on WAS 5.x or 6.x is preferred. 2. A DB2 or Oracle database is preferred. SQL server might be acceptable. 3. The application must be able to run on IPv4 or IPv6 networks. 4. Must be browser-based and not require the installation of software on each client computer. 5. Must be able to generate email alerts that are compatible with a wide variety of email systems (e.g. Lotus Notes, MS Exchange, etc.). 6. Have no compatibility constraints associated with the use of a Storage Area Network (SAN). 7. Must work with Veritas NetBackup. 8. Should allow access to be limited to certain IP address ranges either through an application setting or a setting of the underlying software layers (e.g. web server or operating system, etc.). Limitations Please identify any limitations that your system may have as related to the following: 1. The number of invoices that can be processed and the size of the invoices. 2. How many users or concurrent users can access the system. 3. How many users can scan or enter information at one time. ARC is requesting technical product literature that will demonstrate the vendor?s ability to meet the specified features, commercial price lists (if available), and references (agency name, point of contact, and phone number), only, at this time. Since the ability to service franchise customers is essential to the system used by ARC, respondents should also advise of their policy regarding licensing for franchise use. At ARC's option, evaluation software, product demonstrations, and/or technical presentations may be requested from vendors responding to this announcement. Please note that this information is being requested for information and planning purposes only as ARC is primarily interested in assessing the viability of this technology. The Government does not intend to award a contract or otherwise pay for the information requested. Public Debt will assess the ability of the market to meet the needs as stated above based on the information received. Dependent upon the results of this market survey, Public Debt may issue a solicitation to acquire the appropriate tool(s). Any such solicitation would be based on a strictly functional statement of requirements in order to maximize competition. In addition to the information requested above, please provide ARC with the following: 1. The name and location of your company, contact information, and identify your business size (Small Business, Large Business, Disadvantaged Business, 8(a), Service Disabled Veteran Owned Small Business, or HubZone) based on NAICS Code 511210, size standard $23m. 2. The name and contact information for customers, current or previous, for which you have provided services similar to the ones that we require. Also, please include whether your services are available through a GSA Schedule. Please include the name of the point of contact, email address, and telephone number should the Government have questions regarding individual responses. Responses to this request must be submitted no later than 2:00 p.m. EDT on May 4, 2007 and may be submitted electronically to: PSB3@bpd.treas.gov. The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, and .zip files. Microsoft Office compatible documents are acceptable. The address for mailing offers is: Bureau of the Public Debt ATTN: Sandra Elder, Sol. # BPD-05-CI-0001 Division of Procurement 200 Third Street, Avery 5F Parkersburg, West Virginia 26101-5312 If your package is hand delivered, you must place it in the bid box located at the Bureau of the Public Debt, 200 Third Street, Parkersburg, West Virginia, 26101. You must identify the RFI number and closing date and time on the outside of all packages. No other information regarding this RFI will be provided at this time. This notice does not restrict the Government to an ultimate acquisition approach. All firms responding to this sources sought notice are advised that the response is not a request that will be considered for contract award. All interested parties will be required to respond to any resultant solicitation separately from their response to this sources sought notice. Interested offerors may register at http://www.fedbizopps.gov to receive notification when the solicitation and any amendments are issued and available for downloading. Please note that the General Services Administration provides the notification service as a convenience and does not guarantee that notifications will be received by all persons on the mailing list. Therefore, we recommend that you monitor the FedBizOpps site for all information relevant to desired acquisitions. If the Internet option is not available to you, you may receive a hard copy of the solicitation and any amendments (via U.S. Mail) by faxing your request to (304) 480-7203 or e-mailing your request to psb3@bpd.treas.gov.
- Place of Performance
- Address: Parkersburg, WV
- Zip Code: 26101
- Country: UNITED STATES
- Zip Code: 26101
- Record
- SN01268412-W 20070408/070406225927 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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