MODIFICATION
R -- Comprehensive Furniture Management Services
- Notice Date
- 3/30/2007
- Notice Type
- Modification
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Securities and Exchange Commission, Procurement and Contracts Branch, Operations Center, 6432 General Green Way, MS 0-20, Alexandria, VA, 22312-2413, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- SECHQ1-07-R-0111
- Response Due
- 4/9/2007
- Archive Date
- 4/24/2007
- Point of Contact
- Debbie Miller, Contract Support, Phone 202.551.7300, Fax 703.914.9226, - Paula Davis, Contract Specialist, Phone 202.551.7310, Fax 703.914.9226,
- E-Mail Address
-
millerd@sec.gov, davisp@sec.gov
- Description
- Securities and Exchange Commission Comprehensive Furniture Management System SECHQ1-07-R-0111 Proposal Conference Wednesday, March 28, 2007,1:00 p.m. NOTES Overview Project 1 - CDC: We need a contractor to manage all the procurements of the Child Development Center (CDC). Our goal is to open the CDC on September 10, 2007. The CDC will be a LEED commercial interior space. We have been very specific in the RFP in requesting the LEED products and have asked for brand name specifics. If the brand names are not available, the company is to find a suitable replacement. The replacement must be approved by the SEC in writing. We are on a very tight schedule and require delivery of the CDC products in mid August as requested in the RFP. Lead times are critical. Project 2-SEC Replacement Furniture: Any LEEDs related requirements for this project would be identified in the individual Task Order. Contractor is required to purchase replacement furniture for the SEC offices nationwide. Question/Answers/Clarifications [Please note that the questions will be numbered to reflect a continuation of the questions that were asked and answered in previous amendments on FEDBIZOPS. This will allow for clarity of identification of questions when referencing.] SECTION B.1 Comprehensive Furniture Management Services (CFMS), Child Development Center (CDC) Line Item 0002-Administration of the CFMS Program Question 26: The RFP requests the contractor to provide a FFP for administration of the CFMS program. Why cannot the contractor bill the SEC until the end of the project?: Response: This is a fixed price requirement. The administration price is a subprice. The contractor can bill for everything else throughout the process. This line item can be billed at the very end. It is the SECs incentive to get the job completed. Question 27: Line item 1 is for product, Line Item 2 is for service? Response: Yes. Question/Comment 28: In our industry, we are usually allowed to bill for administrative costs up to a certain percent throughout the procurement of the items. A small percentage is left to invoice by the time the work is completed. Will you revisit this issue? It is hard on the contractor to receive payment in this manner. Response: The SEC will take this under advisement and revisit this issue. We will determine if we will revise this requirement or if it will remain the same. Question/Comment 29: How about attaching the administrative costs to some milestones or tying the costs to the deliverables? Response: The SEC will take this under advisement and comment via an Amendment to the Solicitation. Question 30: Are you entertaining an hourly rate at all? Response: No. Line Item 0003-Warehousing of items Note: Remember - The SEC will entertain assembly on-site on a case by case basis, for example, the assembling of the large loft for the CDC. Question 31: Where will the acceptance punch list be approved? How will it occur? Response: The acceptance punch list for the contract will be approved on site at the SECs CDC. The Contractor is responsible for the acceptance for the initial acceptance upon purchase from the vendor. The SEC will have an acceptance punch list done on the day the product is installed at the CDC. It is up to the Contractor to assure safe delivery of items to the CDC. Question 32: Can we assume that no other contractors will be in that space after delivery of items? This question pertains to the security of the items. Response: Yes, the plan is that no one except SEC authorized personnel and the Contractor will be in the space during the timeframe authorized for delivery. This is a highly secure facility. The security systems start once the equipment/furniture/toys are delivered. The COTR or a designated SEC representative will be with the contractor upon delivery of the items. Question 33: Who will have control of the CDC security during the installation? Response: The SEC will have control of the CDC security during the installation and thereafter. The COTR or a designated SEC representative will be there to ensure appropriate placement and installation of the procured items. Line Item 0005-Storage Fee for authorized delay in delivery Note: Clarification. This line item is placed in the RFP in the event of delays caused and authorized by the SEC. This will be tied to a milestone. The qty/unit is PER SQUARE FOOT PER DAY as noted in the amendments. Question 34: Is there any licensing going on here? Response: Yes there is, through Washington, DC. Question 35: Licensing requires furniture to be in place? Response: Yes. SECTION B.2 ? Comprehensive Furniture Management Services (CFMS), Commission-wide Program to Replace and Upgrade Office Furniture (SEC Offices) NOTE: This is Project No. 2. It is the IDIQ part of the Contract. The SEC is looking for other options for furniture purchase. This requirement runs the gamut of what you would see in a typical office. For the administration fee for this effort, the Contractor will quote a percentage of the task order. This is a standalone SEC Contract, NOT under GSA. Line Item 0007-Administration of the CFMS task order requirements Question 36: Our GSA contract requires an hourly rate for the fee. Question/Comment 37: This takes away the contractors incentive to buy discount. Would you consider an hourly rate with a percentage cap? Response to Questions 36 and 37: The SEC will take these questions and comments into consideration. Any change will be noted in an Amendment to the Solicitation. Question 38: If the furniture goes out of region, would it impact the hourly rate for 0007? Response: No. The big delta is on installation. Question 39: Is the SEC looking for hourly rates now or do you want hourly rates later? Response: Now. We need as much up front information as possible. Question 40: Can we get a breakdown of the number of SEC employees by location and the square foot of each location? Also, can we get the floor number for each location and the loading dock specifications? Response: The SEC will provide the number of SEC employees by location, the square feet of each SEC location, and the floor number for each location via Amendment to the Solicitation on FEDBIZOPS. We will provide the loading dock specifications for each location if required during the task order process. Question 41: Will the results of this meeting be posted for all parties? Response: Yes. Other Questions/Comments: Question 42: You said you would accept e-mail for the proposal delivery. You also requested 1 hard copy to follow. Do you need more than 1 hard copy? How large of a file can you receive electronically? Response: Yes, e-mail is acceptable for the delivery date of 9 April 2007, 4:30 PM EST. The hard copy should follow. We are going to request 1 original and 3 hard copies of the proposal to be sent overnight (express) to be received no later than 10 April 2007, 4:30 PM EST. We will respond via Amendment to answer the size of electronic file that can be received via e-mail. We will send an e-mail receipt of proposal delivery. Question 43: What will be the turn around time after the proposals have been received? Response: Turnaround time depends on the amount of proposals received. We would like to make award within two weeks, but it depends on the complexity and volume of proposals received. Question 44: Under corporate experience, you request experience between the years 2003-2005. Did you mean 2006? Response: We will change to reflect corporate experience needed for the past 3 years, 2004-2006. Question 45: By using the word, commercial, are you meaning projects of this scope or a private vs. commercial effort? Response: We are talking about the flavor or type of the project. It does not matter if it was for a private industry or commercial industry. Question 46: Is there going to be an award debrief? Response: No, unless it is requested. If requested, we will do an award debrief. Question 47: What is the square footage of the CDC? Response: It is on the CD that you received.
- Place of Performance
- Address: U. S. Securities and Exchange Commission, Attn: SEC Child Development Center, Station Place One, 100 F Street, N.E., Washington, D.C. 20549, , Additional Locations: SEC Regional Offices to be identified per each task order.
- Zip Code: 20549
- Country: UNITED STATES
- Zip Code: 20549
- Record
- SN01263428-W 20070401/070330221508 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |