SOLICITATION NOTICE
V -- Minority Owned Bank Conference
- Notice Date
- 3/1/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Treasury, Comptroller of the Currency (OCC), Acquisition Management (AQM), 250 E Street, SW Mail Stop 4-13, Washington, DC, 20219, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- CC-07-HQ-Q-0025
- Response Due
- 3/9/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SCOPE OF REQUIREMENT: The Office of the Comptroller of the Currency (OCC) requires guest rooms, meeting rooms, and hotel services of a qualified hotel for OCC?s Minority Owned Bank Conference to be held June 11 - 12 or June 12 - 13 or October 29 - 30, 2007 in downtown Washington, DC or in Crystal City or Rosslyn, VA. The June dates are preferred over the October date. The conference is one day with a reception from about 5pm to 8pm the evening before (June 11 or June 12 or October 29). OCC will need an office for about 10 people the day before and the day of the conference. The program on June 12 or June 13 or October 30 will consist of the following (the timeframes are approximate): 7am to 8:30am - continental breakfast 8am to 12noon - general session for 200 classroom style 12noon to 1:30pm - luncheon for 200 at rounds 1pm to 3:30pm - three concurrent sessions for 60 each classroom style 3:30pm to 5pm - general session for 200 classroom style. The estimated maximum number of guest rooms is 150 the night of June 11 or June 12 or October 29. 25 of the guest rooms are for government employees and 125 are corporate attendees. There may be a need for about five corporate guest rooms the night of June 12 or June 13 or October 30. There is no hotel history on the Minority Owned Bank Conference. MANDATORY REQUIREMENTS: The hotel must ... 1. be compliant with the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et seq, (Public Law 101-391) and hold a FEMA certification number; 2. be compliant with the Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA); 3. have one of the following ratings: First class or higher per the Hotel & Travel Index; three diamonds or higher per AAA; three crowns or higher per the OAG Business Travel Planner; 4. be registered in the Central Contractor Registration (CCR) database; 5. hold the space on a first option basis until March 30, 2007. SUBMIT YOUR HOTEL'S QUOTE by Friday, March 9: If your hotel can offer one or more of the three dates listed above on a first option basis, submit your quote by email by Friday, March 9 to thora.stanwood@occ.treas.gov. Include the following in your quote: 1. Guest room rates 2. Meeting room rental charges 3. Schedule of events with meeting room assignments and room diagrams/capacity chart 4. Three recent references (name of company/agency; contact's name; contact's phone #) that had requirements similar to OCC's 5. Your banquet menus and prices and your audio visual list and prices. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005 - 15 Addendum: FAR PROVISIONS: 52.212-1 Instructions to Offerors - Commercial Items (Sept 2006). FAR CLAUSES: 52.212-4 Contract Terms and Conditions - Commercial Items (Feb 2007): 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Nov 2006) - 52.222-26, Equal Opportunity (Apr 2002); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006); 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004); 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003); 52.216-18 Ordering (Oct 1995); 52.216-19 Order Limitations (Oct 1995). BASIS FOR AWARD: This procurement is being solicited, offered, evaluated, and awarded using simplified acquisition procedures. The OCC will award a contract resulting from this solicitation to the responsible hotel (FAR Subpart 9.104) whose quote will be the most advantageous to the OCC using the following factors, listed in descending order of importance: 1. Suitability encompasses the factors that contribute to the overall success of the conference and to the conference attendee's convenience, comfort and safety at the hotel. Evaluation of suitability will be a subjective assessment of the features and services offered by the hotel and of other relevant facts and circumstances that are obtained by OCC from any source. The suitability assessment will focus on, but not be limited to, the location of the hotel, the condition of the hotel facility (new, old, remodeled); condition of the guest rooms (designated non-smoking rooms; soft goods clean and in good condition, etc.); condition of the meeting rooms (size and shape, obstructions such as pillars, soundproofing, security, proximity of rooms to each other, etc.); hotel services; availability of on-premise outlets, such as restaurants, convenience store and fitness facility; proximity of the Metro to the hotel. The OCC may base its rating solely on the information provided in the quote or, at OCC's option, also on the findings gathered during a SITE VISIT. 2. Past performance is considered to be the hotel's relevant work history and the OCC's assessment, with respect to such work history, of how well the hotel performed. Especially relevant are a hotel's record of conforming to contract requirements; a hotel's commitment to customer satisfaction; and, generally, a hotel's reputation for demonstrating a business-like concern for the interests of its customers. Evaluation of past performance will be a subjective assessment based on OCC's experience, if any, with the hotel; the experience of references submitted by the hotel; and a consideration of other relevant facts and circumstances that are obtained by OCC from any source. It will not be based on absolute standards of acceptable performance. 3. Price. Price is the total evaluated cost of a quote. OCC will base total evaluated cost on the prices quoted for guest rooms, meeting rooms, food and beverages, and audio visual equipment. OCC will not consider prices that are contingent, unreasonable or unbalanced. OCC will use total evaluated cost as part of its best value analysis. OCC anticipates awarding the contract in late March 2007. *****
- Record
- SN01242068-W 20070303/070301221836 (fbodaily.com)
- Source
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