Loren Data's SAM Daily™

FBO DAILY ISSUE OF FEBRUARY 23, 2007 FBO #1915
SOURCES SOUGHT

U -- VISN 17 Medical Coding Class foradvanced hands-on coding instruction.

Notice Date

1/30/2007
 

Notice Type

Sources Sought
 

Contracting Office

Department of Veterans Affairs;North Texas Veterans Health Care Center;4500 S. Lancaster Road;Dallas TX 75216
 

ZIP Code

75216
 

Solicitation Number

VA-257-07-RP-0006
 

Response Due

2/9/2007
 

Archive Date

3/30/2007
 

Point of Contact

Steve Ferrell Contract Specialist 214-857-0031
 

E-Mail Address

Contracting Officer
(steven.ferrell@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs VISN 17 is seeking companies who can provide medical coding instruction as follows: Statement of Work Certified Coder Boot Camp - Inpatient and Outpatient Code Settings Objective: To ensure the VISN 17 coding staff is performing in accordance with all coding guidelines to ensure optimal revenue recovery. Background: Data quality and compliance are of the utmost importance in meeting the ICD-9-CM for Inpatient and Hospital Outpatient Coding Guidelines for all patient settings as well as the CPT/HCPCS Hospital Outpatient Coding Guidelines for clinical settings. Personnel performing the coding cannot appropriately assign codes without considering the impact the assignments will have on both the quality of the data or compliance to applicable federal and state rules and regulations. Target Audience: Attendees will consist primarily of the coding staff located at the three VISN 17 Health Care Systems as well as the VISN 17 Centralized Coding Support Unit. If space is available MCCF personnel from the three Health Care Systems may attend. Class capacity will be up to 26 attendees per session. Description of Work: Contractor is to provide two 5-day sessions of advanced hands-on coding instruction for the inpatient setting and two 5-day sessions of advanced hands-on coding instruction for the clinic setting for VISN 17. Classes are to be run from 8:00 am to 4:30 PM each day. Training agenda is to be modified and customized for the VISN 17 Health Care Systems and final course outline is to be approved by Janice Addison prior to the first session. Training will begin within 30 days of curriculum approval and conclude by September 30, 2007. Specific training schedule is to be coordinated through Janice Addison (817) 385-3795 by the contractor. Advanced coding instruction is defined for the purposes of this contract as instruction on diagnostic and procedural code assignment for complex disease processes. Examples include but are not limited to podiatry, orthopedics, chemotherapy, radiology, cardiology, diabetes, COPD, CAD, neurosurgery, transplant, and interventional radiology. Fulfillment on contract will be judged by the contractor's ability to present material based on coding guidelines as reflected in the most recent version of the VHA Handbook for Coding Guidelines. Instructors: The contractor will be required to provide instructors that are certified coders and have a minimum of five years experience with the two course coding settings. The project managers should be familiar with VA specific coding guidelines, and must approve the overall training plan with the VISN 17 contract order, Janice Addison (817) 385-3795. VA Responsibilities: The VA will provide a room for the instruction, AV equipment, and computer support for AV equipment and appropriate code books for the coders. Delivery Schedule: Deliverable Due Date Deliver draft curriculum to COTR Deliver revised curriculum to COTR Provide 1st Inpatient training session Provide 2nd Inpatient training session Provide 1st Outpatient training session Provide 2nd Outpatient training session within 10 days from date of contract award within 10 days from receiving COTR's comments within 30 days from curriculum approval within 30 days from curriculum approval within 30 days from curriculum approval within 30 days from curriculum approval Invoices: may be prepared at the completion of each week of training as directed in the contract and a copy is to be faxed to the COTR at 817-385-3700. Personnel Performance/Replacement The Government reserves the right to judge the qualifications, acceptability, technical skills, and competence of each contractor and to request a replacement, if the individual's qualifications, suitability, and/or performance are judged deficient at any time with written notification. For temporary and/or permanent replacement personnel, the Contractor shall provide a resume for each individual two weeks prior to the respective individual reporting for work on this effort. The Contractor will afford the Government the opportunity to interview the replacement candidate. Dress and Appearance Onsite Contractor personnel shall present a neat and professional appearance at all times. Inherently Governmental Functions As stated in the Federal Register, Volume 57, No. 190, pg. 45096, dated September 30, 1992 Policy Letter on Inherently Governmental Functions, personal services shall not be performed under this contract. All work requirements shall flow only from the COTR POC (see Section 11.2 within this PWS) to the Contractor's Project Manager. The Government will not directly supervise Contractor employees. The applicable employee supervisor shall give all individual employee assignments and daily work direction. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, then the Contractor shall promptly notify the CO of this communication or action. The Contractor shall not perform any inherently governmental actions under this contract. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with other Government contractors in connection with this contract, the Contractor employee(s) shall state that he or she has no authority to, in any way, change the contract and that if the other Contractor believes this communication to be a direction to change their contract, then he or she should notify the CO for this contract and not carryout the direction, until clarification has been issued by the CO. The Contractor shall insure that all employees, working on this contract, have been informed of the substance of the above paragraphs. ADMINISTRATION CO: All contract questions and concerns will be directed to the VISN 17 Contacting Officer (CO). The CO is the only individual with the authority to modify this contract. STEVEN B. FERRELL Contracting Officer VISN--17 (90c) 4500 S. Lancaster Rd Dallas, TX. 75216 Ph. 214 857-0031 Fax 214 857-0027 Steven.ferrell@med.va.gov 12.2. COTR Janice G. Addison, RHIT Manager, Coding Support Unit VISN 17 2301 E. Lamar Blvd., Suite 650 Arlington, TX 76006-7435 Work 817 385-3795 Fax 817 385-3700 janice.addison2@va.gov EVALUATION FACTORS Evaluation Criteria: The contractor's ability to meet Coding Unit's expectations must be based on a combination of costs, technical expertise in the training material, and customer service. The following technical evaluation factors shall be used. The technical evaluation factors are listed in descending order of weight. However the technical factors and past performance when combined significantly outweigh price, making the government's determination based on best value for the government-all technical and price factors considered. Past Performance: Contractor will provide past performance information on a separate attachment to include point of contact, contract number, agency POC phone and/or e-mail address, magnitude of service covering the last three year period relative to this type of task. Contractor must have provided the same or similar training to coders in the VHA. Technical Approach: Technical approach should reflect a clear understanding of the listed tasking efforts, and the experience and qualifications of the proposed personnel. Contractor shall explain their training model and in great detail, how it will satisfy VISN 17s need. Compliant training material in accordance with the most recent version of VHA coding guidelines. Contractor shall provide training agenda and handouts for each code setting Key Personnel: Identify the key individuals that will participate in this contract. Explain their role and what they contribute. Explain how each person's competence is determined, e.g., job description, length of service, work experience and/or certification. Provide resume for instructor(s) who are certified coders and have a minimum of five years experience with the two course coding settings. Price: Price shall be all-inclusive to include program development, hands-on instruction, handout materials, and laptop computer as needed for presentation for up to 26 attendees, and technical support during the workshop, travel to include mileage, meals, and hotel, and all other out-of-pocket expenses. Services are to be provided up to the limit of the order and no further. Provide pricing on both a per session price and grand total NOTE: THIS NOTICE MAY HAVE POSTED ON FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (30-JAN-2007). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 21-FEB-2007, BUT REAPPEARED IN THE FTP FEED FOR THIS POSTING DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/VA-257-07-RP-0006/listing.html)
 

Place of Performance

Address: Olin E. Teague Veterans' Center;1901 Veterans Memorial Drive;Building 171 Room 21A;Temple, TX

Zip Code: 76504

Country: USA
 

Record

SN01236355-F 20070223/070221222711 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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