SOLICITATION NOTICE
X -- USPTO Hotel/Conference Space Requirement in Honolulu, Hawaii
- Notice Date
- 2/15/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- PROC070Hawaii
- Response Due
- 2/21/2007
- Archive Date
- 3/8/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR 13.5, as supplemented with additional information included in this notice. The United States Patent and Trademark Office (USPTO) has a need for sleeping rooms, food and beverage, audio-visual equipment and services, and conference space, including space for working meals, for attendees of the Heads of Office meeting. Participants include high-level government officials from the United States, Europe, China, Korea, and Japan. This announcement incorporates FAR provisions and clauses in effect through FAR FAC 2005-15 and constitutes the only solicitation; a written solicitation will not be issued. NAICS Code 721110. The solicitation number is PROC070Hawaii. The solicitation is issued as a Request for Quote (RFQ). The requirements will be fulfilled using the Simplified Acquisition procedures, FAR Part 13. The period of performance is May 10-13, 2007. Place of performance is Honolulu, Hawaii. To be eligible for award under this solicitation, the offeror must propose a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.dhs.gov/applications/hotel/ and must be registered on the Central Contractor Registration website (www.ccr.gov). Requirements: Guest Rooms Fifty guest rooms each night (150 sleeping rooms total) are required (single occupancy) May 10-13, 2007. These rooms will be paid for on the USPTO Master Account. Incidentals are the responsibility of all individual attendees. Conference Meeting Rooms and Food and Beverage Meeting room space is required May 11-12, 2007. A space to accommodate approximately 35 people in U-shape is required for the general session. This room must also be able to accommodate approximately 15 observers around the perimeter of the room, as well as 4 interpretation booths (approximately 5x5x6.5 feet). This space is required on May 11 (24 hour hold), and May 12 (until approximately 6 PM). If possible, it is requested that this space be made available on the afternoon/evening of May 10 to allow for the set up of audiovisual. A separate room for meals is required on May 11 and 12. It is anticipated there will be working lunches and dinners both days. An office is required May 10-12, 2007. This space should be large enough to accommodate three laptops, a network laser printer, and a high-speed photocopier (collate, double-sided, 3-hole punch and staple). Food and Beverage for May 11 and 12 includes: Coffee, tea, and juice for 50 people; Plated lunch for 50 people; and Plated dinner for 50 people Audio Visual: The meeting requires audiovisual equipment and support. Aside from the equipment, personnel are needed to set up the site, be on-site throughout the three-day event to run the equipment and trouble shoot any problems that might arise during the workshop, as well as take down the site after the workshop. Due to the large amount of AV, it is desirable to set up the meeting room the afternoon/evening before the event (May 10). The AV requirements for this program may include, but is not limited to: AUDIO VISUAL REQUIREMENTS (subject to change) General Session/Breakout Room 2 Screen with Dress Kit 2 Projector 2 Wireless Cue Lite - Mouse/Slide advancer 2 Laptop (with Windows operating system, MS Office and ability to read CDROM, DVD) 2 Mixer 2 Sound system 2 Computer audio hook-up 4 Interpretation Booths 1 Transmitter Control Unit 41 Microphone Units - push to talk 41 Wireless Receivers 41 Ear Speakers 8 Interpreter's Units (with headphones and microphones) 2 Internet connections Office 3 Laptop (with Windows operating system, MS Office, and ability to read CDROM, DVD) 1 Network laser printer 1 Photocopier (with ability to copy double sided documents, collate, staple, 3-hole punch) and supplies, including toner and paper 3 Internet connections Selection Factors: The Government will make an award resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: 1. Quality of property. This includes, but is not limited to, hotel layout, location, ease or access and security, cleanliness, ability to meet AV requirements, etc. 2. Past Performance in hosting similar events of this size and type. 3. Total price for lodging, food and beverage, conference rooms, IT/AV. Flexible attrition and cancellation terms will also be considered when looking at price. Price is less important than the other 2 factors combined. The following clauses apply to this acquisition: 52.212-3, Offeror Representations and Certifications-Commercial Items; 52.212-4, Contract Terms and Conditions-Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items: 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-36 Affirmative Action for Workers with Disabilities (June 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). Your response must include pricing for conference and sleeping rooms, as well as food and beverage and AV. If sending an AV pricing sheet, please also price the AV requirements listed in this RFQ. The breakdown of conference room space (layout, capacity, etc.) and sample menus should also be included, as well as any additional information the contractor desires to submit. The selected hotel must be registered in CCR and accept a Government purchase order. The USPTO reserves the right to do a site visit for any property proposed and to consider information gathered in the site visit in making a selection decision. Offerors shall submit their quotations via email to Karen.Oettinger@uspto.gov. The due date for receipt of quotations is 5:00 PM, February 21, 2007. The point of contact for this solicitation is Karen Oettinger, 571-272-5603 or Karen.Oettinger@uspto.gov. This solicitation shall not be construed as a commitment of any kind.
- Record
- SN01232720-W 20070217/070215220316 (fbodaily.com)
- Source
-
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