SOLICITATION NOTICE
R -- Consultant Services and Report for NRRS Customer Fee Model and Taxes
- Notice Date
- 2/2/2007
- Notice Type
- Solicitation Notice
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- Department of Agriculture, Forest Service, R-1 Lolo National Forest, Building 24, Fort Missoula, Missoula, MT, 59804, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- RFQ_AG-3187-S-07-0003
- Response Due
- 2/12/2007
- Archive Date
- 5/12/2007
- Description
- This is a combined synopsis/solicitation for commercial/supply and service items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number AG-3187-S-07-0003 is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-15. The clauses and provisions referenced in this solicitation can be found in full text format at http://www.arnet.gov/far. This is not set-aside. The small business size standard is $21.0 million. The North American Industry Classification Code is 541618. A quotation is requested for non-personal professional services and related work in compliance with its terms, specifications, and provisions. The Contractor shall provide consultant services, analysis, documentation and recommendations using best management practice decisions for the National Recreation Reservation Service (NRRS) fee model and concessionaire tax requirements for the NRRS contract. This includes furnishing labor, equipment, transportation, operating supplies, and incidentals. The awarded contract will be a firm fixed price contract (exclusive of travel) between approximately February 20, 2007, and May 4, 2007. A draft report will be due April 6, 2007, and the final due May 4, 2007. It is anticipated that most of the work will occur at the Contractor?s location. Communication and information gathering will mostly occur via telephone and email. There may be some site visits, which may include: Washington DC, Rutland, VT or other field locations in the continental US. One site visit is expected in conjunction with the annual NFRA conference in Reno, NV, March 12 ? 15, 2007. This conference would afford the opportunity to discuss tax requirements with many Forest Service concessionaires. Contacts may include Forest Service and interagency personnel and concessionaires and NRRS management. Travel costs must be approved by the COTR prior to incurring. Line Item (01) - Consultant Services and Report for NRRS Customer Fee Model and Taxes, One (1) Lump Sum. Background: The NRRS is the federal multi-agency reservation service that provides recreation reservation services for the USDA Forest Service, US Army Corps of Engineers, and Department of Interior agencies including the National Park Service, Bureau of Land Management and Bureau of Reclamation. Facilities and activities offering reservations in the NRRS consist of family campsites, group overnight campgrounds, cabins, lookouts, day-use shelters and group areas, tour/ticketing, and permits for entry into the Boundary Waters Canoe Area Wilderness (BWCAW). A) The NRRS contract allows for different Customer Fee Model approaches for use in paying contract costs, as follows: (1) The basic NRRS fee model is based on ?one fee ?, often referred to as a ?seamless? model in which the customer pays a recreation use fee with the intent that the collected use fees cover not only the use of the facilities but the cost of the reservation. The ?one fee? model is currently in use by the Corps of Engineers, National Park Service, Bureau of Land Management, Bureau of Reclamation, and the Forest Service Alaska cabins. There are approximately 866 field locations operating under this model in the NRRS. (2) The NRRS also includes a separate reservation fee model, often referred to as the ?add-on? model in which the customer is charged a separate fee for a reservation, in addition to the use fee. The separate reservation fee covers the cost of the reservation. The separate reservation fee is currently $9.00 and is utilized only by the Forest Service and their participating concessionaires. There are approximately 1,570 field locations operating under this model in the NRRS. Agencies adopting the ?one fee? model have undertaken actions internally to revise their use fees in order to generate enough revenue to pay the reservation service fee cost to the contractor providing our service. B) The NRRS contract requirements include the ability to record and track funds associated with concessionaire taxes. In the Contractor?s operating software for the NRRS, taxes with up to 10 different rates are configurable by agency, field location or revenue type and can be set up as either a tax-included or tax-extra model. Further, all taxes are presented in all reservation data, confirmation letters and customer receipts. Enhanced reporting provides complete revenue information including all applicable taxes to facilitate complete review and audit. In addition, taxes may be managed from the federal, state or local level, from flat, per night to percent, from one half of the facility to the other. Services include the following: The Contractor shall provide research and analysis for a report which determines the following and includes supporting statements for each recommendation: 1. What fee model should the Forest Service use for paying for reservation services under the NRRS contract? The separate ?add-on? model; the inclusive ?one fee? model; or continue to permit both models? If the recommedation is to consoldate into one model (either the ?one-fee? model or the ?add-on model?), an implementation strategy shall be included in the report. The analysis shall be of industry standards for fee models, and include the pros, cons, and potential risks of each alternative as it affects the Forest Service, the Forest Service private concessionaires, and our customers. 2. How should state and local taxes for concessionaires be accounted for, internally documented, and portrayed to the customer? The analysis shall include legal requirements and industry standards, and include the pros, cons, and potential risk of the recommendation as it affects initially Forest Service concessionaires, Forest Service policy and customers. The analysis should also include a long-term view of the potential impacts and risks to other participating agencies concessionaires, policies and customers. All reports shall be submitted in an agreed upon format and submitted in MS Word. All documentation, analysis and recommendations shall be delivered to: John Cameron, NRRS COTR, Forest Service, USDA Forest Service, 325 John Knox Rd., Building F-100, Tallahassee, FL 32303-4061, jhcameron@fs.fed.us, 850-523-8589. The FAR provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Offers submitted must include past performance information, resume of key personnel, approach and price. Provide references for similar work during the past five years. Specifically include experience that demonstrates a working knowledge of the Federal fee program, determination of fees, and other criteria that is utilized in setting recreation use fees. Experience should also demonstrate an understanding and working knowledge of the Federal governments use of private concessionaires, permittees, and licensed private businesses that provide services on Federal lands. The approach should outline, high level steps, to accomplish the tasks, not exceeding one to two pages. Reimbursement for travel will be made for approved travel costs actually incurred, in accordance with Joint Travel Regulations, so price should not include travel costs, as a separate line item will be established. Price is a lump sum firm fixed price. Information such as hours, hourly rate, miscellenous, etc. should be included to support the lump sum price. Contract award will be made to the offeor offering the best value considering past performance, experience, approach and price; with past performance, experience and approach when combined are more important than price. In addition, offerors will include with their offer a completed copy of the FAR provision 52.212-3, Offer Representations and Certifications - Commercial Items. The FAR clauses 52.212-4, Contract Terms and Conditions - Commercial Items, and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, apply to this acquisition. Quotes must be received by February 7, 2007, at 4:00 P.M. Mountain Time at the Lolo National Forest Supervisor?s Office, Attn: Barbara Benninghoff, Building 24, Fort Missoula, Missoula, Montana 59804. Quotes may also be emailed to bbenninghoff@fs.fed.us. For more information regarding this solicitation, please contact Barbara Benninghoff, (406) 329-3794.
- Record
- SN01224564-W 20070204/070202220316 (fbodaily.com)
- Source
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