SOLICITATION NOTICE
B -- Federal Lands Study
- Notice Date
- 9/13/2006
- Notice Type
- Solicitation Notice
- NAICS
- 531390
— Other Activities Related to Real Estate
- Contracting Office
- National Capital Planning Commission, The Office of Administration, The Office of Administration, 401 Ninth Street, NW, Suite 500 North, Washington, DC, 20576
- ZIP Code
- 20576
- Solicitation Number
- NCPC-06-04
- Response Due
- 9/21/2006
- Archive Date
- 9/28/2006
- Description
- The National Capital Planning Commission (NCPC) provides overall planning guidance for federal land and buildings in the National Capital Region (NCR), which includes the District of Columbia; Prince George's and Montgomery Counties in Maryland; and Arlington, Fairfax, Loudoun, and Prince William Counties in Virginia, including the cities and towns located within the geographic area bounded by these counties. NCPC is seeking a consultant or consultants to prepare an analysis of the projected federal need for land and building space in the District of Columbia. NCPC is seeking a consultant to analyze the federal government's needs through 2017 to determine a reasonable and credible estimate of the need for facilities and land. The goal is to determine the federal government's land, space, and facility requirements over the next ten years, looking specifically at demand by short- (approximately 2-year), mid- (approximately 5-year), and long-term (approximately 10-year) time frames. The consultant should also consider the amount of land, if any, which is reasonable to meet unknown and/or future needs. A confluence of factors has the potential to shape the future availability of federal land and facilities in the District of Columbia. Some of these factors include: the increasing need for secure federal facilities, legislation to transfer federal property to the District of Columbia, the Base Closure and Realignment actions, evolving workspace requirements resulting from more specialized staff functions and technological advances, and the ongoing federal workforce transformation. This is a new research inquiry. The consultants will need to use commercially available data, information that can be obtained through key federal stakeholder interviews, data bases that may be provided by federal agencies and other existing data resources available to the consultant. Contemporaneously, NCPC staff will be compiling data on the existing supply of federal space. The consultant will need to consider official, unofficial, and projected space needs for the federal government in the District to determine the amount and type of space needed, as well as the micro-locational needs for that space. NCPC is primarily interested in office space, but we also seek information on key space needs to meet the full range of federal operations, such as light industrial and research. The study is not intended to address long-term needs for space associated with parks and open space, foreign missions and memorials and museums. The study should be comprehensive in considering demand for the executive branch of the government - but also seek coordination for the projected demand for the executive, legislative, and judiciary. The study should also consider the need for space and land for co-located federal contractors and other federally-contracted services. This phase covers federal demand for land and facilities in the District; subsequent work efforts by NCPC may consider: 1) the supply of land and facilities available to the federal government in the District and 2) supply and demand issues in the national capital region. The consultant will compile the data necessary to determine the demand for federal facilities in the District of Columbia over the next ten years. The consultant shall provide an analysis that provides both a total square footage estimate of owned and leased space (or alternative metric as recommended by the consultant and agreed to by NCPC prior to the start of the study), as well as more detailed breakdown which filters the demand using space attributes such as locational needs and design parameters which may influence or restrict where and how such facilities are located within the District. NCPC will facilitate meetings and calls with the relevant federal stakeholders to assist in obtaining this information. The consultant will also use other information sources available through the private sector, and the consultant should take into consideration the demand for government leased space. The consultant should utilize commercially available real estate industry standard information resources, including trade publications, journals, modeling software and other applicable resources. While some information is readily available from existing sources, other output may require the creation of new analytical techniques or unique tools not currently developed. One anticipated difficulty in the study is that the unit of space measurement is likely to be inconsistent among different agencies and departments. The consultant will need to formulate a consistent and reliable unit of measurement for disparate federal space needs which may be based on square footage, acreage, space per employee, or some combination of measures. NCPC will determine the most appropriate metric to be used for the study, but we solicit recommendations from the consultant in this proposal. NCPC will convene a peer group of agencies and stakeholders to assist NCPC in working with the consultant and reviewing the consultant products. NCPC will manage this group and serve as the single point of contact, but require that the consultants participate in at least one meeting with this group. Due to the sensitive nature of specific agency planning needs and the release of information prior to coordination with Congress and the Office of Management and Budget, it will be necessary to report aggregate data for many aspects of this study. Where appropriate, differences in reporting procedures by GSA and other federal agencies should be explained in order to allow a full understanding of the information presented. QUALIFICATIONS Offerors must have familiarity with and access to economic data and forecasts specific to the Washington, D.C. region. Specifically, NCPC is looking for a consultant with the following skills and characteristics: 1.Extensive experience analyzing the recent history and trends shaping land use conditions, the federal workforce, and the real estate market in the NCR, particularly in regards to the federal government. 2.The consultant will have to have expertise in demographic studies, information services, and databases that cover the NCR. 3.Familiarity with and access to real estate and economic data and forecasts specific to the NCR. 4.Demonstrated expertise in conducting analyses of aggregate federal real estate and facility data in the NCR. 5.Demonstrated experience in collecting and analyzing information on federal agency criteria for locating facilities, land and space acquisitions/leasing, or similar information, in the NCR. 6.Knowledge of and access to prior studies, agency plans, and research relating to federal space needs and trends in the NCR. 7.Expertise with the process(es) federal agencies use to determine their land, space, and facility requirements, what factors influence those decisions, and what timeframes are customarily used for future planning purposes. 8.Expertise on how headquarters facilities and secured-space facilities differ from other types of federal facilities in space and location needs. 9.Capacity to analyze federal workspace trends to establish need projections for the future. 10.Ability to conduct work so the collection of data and any necessary interviews or meetings do not require the consultant to incur extensive travel expenses. BUDGET This proposal is budgeted for no more than $50,000. SCOPE OF WORK NCPC proposes the following schedule of tasks for completion of the study. Successful proposals will address the tasks identified below, but may also make recommendations for refining the tasks to better address the research and analysis needed, and to accomplish the goals of the study as stated above. After award of the contract, but prior to commencement of the first task, the consultant and NCPC will confer on the final scope of work as detailed in the contract. Consultants will be expected to meet with the NCPC Project team to discuss progress and review completed tasks after each stage of the scope of work. Consultants may be asked to formally present the completed study to the Commission and/or an interagency task force. Review prior studies and prepare work plan. The consultant should conduct a review of all prior studies, agency plans, and research relating to federal space needs and trends in the District. The goal of this task is twofold. First, to avoid duplication of previous efforts and set a baseline for available space data and planning. Second, to establish any federal workspace trends likely to continue into the next decade. Deliverable: The consultant will provide NCPC with a summary of existing data on federal space needs and a detailed list of the specific studies, plans, and data currently available. Narrative of demand requirements. In this task the consultant will describe the process(es) federal agencies use to determine their land, space, and facility requirements, what factors influence those decisions, and what timeframes are customarily used for future planning purposes. The consultant will describe how other federal landholders identify short-, medium-, and long-range needs for federally occupied space in the District. The consultant will also explain micro-locational criteria such as proximity to other federal facilities (including the White House and the Capitol), the need for custom designed space, transit accessibility, security requirements, visibility. The consultant will describe how headquarters facilities and secured space facilities differ from other types of federal facilities functions in size, design, and location needs. The consultant will also describe how technological advances have changed facility requirements. The consultant will also describe additional design and development criteria not previously addressed. Deliverable: The consultant will provide NCPC with a written report on federal space requirements for the purpose of determining demand for federal facilities. Data Collection. The consultant will collect the data necessary to produce a 10-year demand analysis for federal agencies in the District of Columbia. This will include reviewing the federal workspace trends in the past six years as identified above to establish likely need projections for the future. This task will also review historical federal space decisions and practices, particularly of the past six years, to determine if there are past or emerging trends likely to influence future decisions. However, NCPC is mindful that recent past trends may not be indicative of the need for federal space in the near term, as recent security concerns, budget limitations, and national and international issues in the past 5 years may have led to a postponement of acquiring or leasing new space. NCPC is interested in reviewing recent federal space trends and determining if they would be useful in forecasting future space projections. This task requires the consultant to review recent changes to workspace requirements (such as the need for more secure facilities, or any identifiable trends toward leased versus owned space) and official and unofficial micro-locational desires of federal agencies and departments. NCPC seeks information and conclusions regarding the federal agency preferences, if any, for leased versus owner space. There are two potential methods for data collection - interviews conducted by a joint team of the consultant and NCPC staff, or interviews conducted by NCPC staff alone using a questionnaire developed jointly by NCPC and the consultant. The latter method offers an opportunity to minimize consultant hours on interviews and maximize consultant talent on the analysis. The consultant's proposal should specify which method is preferred and include that method in the proposal. However, NCPC will make a final decision regarding the interviews in consultation with the winning consultant. Potential interviewees include federal agency space planners and private sector real estate market experts. Deliverable: The consultant will provide a summary of recent federal facility demand trends and a written report of current federal facility requirements to the extent they are relevant for establishing an understanding of the federal facility demand in the District. Data Analysis. The consultant will analyze the actual and projected space requirements for federal agencies in the District. Identify and analyze the data collected in the previous task to determine the future 10-year space requirements of these agencies and others seeking sites in the District. The consultant should forecast demand by government branch, by short- (approximately 2-year), mid- (approximately 5-year), and long-term (approximately 10-year) time frames, to the extent that this information is made available by government agencies. NCPC will coordinate with the consultant to confirm the format for reporting forecasting information, recognizing that many issues will be addressed in the narrative section (discussed below). NCPC anticipates that the demand forecast will include projections provided in square footage or comparable numbers; forecast demand for secured space and headquarters space; and aggregate demand for major use categories, such as office, research and development, and light industrial. Deliverable: The consultant will provide a demand forecast for federal facilities in the District for short-, mid-, and long-terms. NCPC seeks a projection for federal facility demand expressed in need for square feet of space and a more detailed breakdown of space needs to account for any micro-locational criteria or space attributes that would restrict where the facility can be located. Recommendations for Future Data Development. The consultant will briefly discuss the current availability of data, as well as issues and limitations on existing data (gaps, differences in collection between different agencies, reporting limitations due to security needs). The consultant will make recommendations for future data development that NCPC could conduct. Deliverable: The consultant will make recommendations to NCPC for how existing data gaps can be addressed to facilitate future planning research and policy-making. Federal facility demand report. In this task the consultant will prepare a final federal facility demand report for NCPC. This task will incorporate the information collected, analyzed and developed in the previous tasks and will utilize both narrative and graphic formats to explain in non-technical terms the findings of the study. The report will include a discussion regarding the amount of land that is reasonable to meet unknown and/or future needs. The report will be presented to NCPC in draft form for NCPC staff review and comment before the final version is authorized to be completed. NCPC retains final authority regarding public review and distribution of the final report, all data collected during the course of the study, the analysis completed, and any conclusions from the study. Deliverable: The consultant will prepare a draft report summarizing the research completed and the conclusions reached. The consultant will present the study's findings to the stakeholder peer group and possibly the Commission. After the presentation, the consultant must allow time for review and comment. NCPC staff will collect federal stakeholder comments and convey them to the consultant. The consultant will address all of the comments to NCPC's satisfaction; the consultant will prepare a final report to summarize the research completed, the comments received, and the conclusions reached. OTHER CONSIDERATIONS NCPC will examine the existing supply of land and space in the District available to meet federal needs. The consultant will review NCPC's scope of work and provide criteria and recommendations to ensure that the products of this work effort can be effectively used together with the consultant's work products. The consultant's proposal may suggest and include additional tasks in the scope of work not identified in this proposal that would be relevant and or useful to satisfy the study's goal and accurately estimate federal space needs in the District over the upcoming decade. The proposed scope of work is set out as a framework for the study, but NCPC is open to recommendations if there are more effective and efficient methodologies to accomplish the stated goal. In no event shall the final proposal be greater than the stated budgeted amount of $50,000. TIMELINE FOR COMPLETION This contract is expected to begin in October 2006 and be completed no later than March 2007. FINAL PRODUCT The consultant will provide the final report NCPC in an electronic Word format. NCPC will complete the final formatting of the document for publication. The consultant will provide NCPC with all of the collected data in a format acceptable to NCPC. The consultant can not use any of the data or research that they obtain through this study unless they receive prior approval from NCPC. HOW TO SUBMIT A PROPOSAL Interested parties should submit the following, no later than 5 pm on September 21, 2006, to Barry Socks, National Capital Planning Commission, 401 9th Street NW, Washington, DC, 2004 via e-mail at Barry.Socks@ncpc.gov or by courier. Technical questions about the proposal should be directed to Michelle Desiderio, COTR, at 202-482-7287. 1.A proposal describing your qualifications (or the qualifications of the team of consultants) and how the tasks described above would be carried out. 2.A schedule of specific tasks to be completed, timeframes by which the task will be completed, and specific deliverables that will be completed. 3.The proposal should describe your data needs, the data to which you already have access, and your intended research approach to collect data and information for the analysis. 4.A total estimate of cost of the proposal, including costs detailed by specific tasks, and any additional expenses that would be incurred. 5.Resumes of all consultants who would be involved in the project. Proposals will be evaluated based on the following criteria: 1. Professional qualifications necessary for satisfactory performance or required services. 2. Specialized experience and technical competence as noted above. 3. Capacity to accomplish the work in the required time. 4. Past performance on contracts with government agencies and private industry in terms of cost, control, quality of work, and compliance with performance schedules. 5. Cost.
- Place of Performance
- Address: 401 9th Street NW, Suite 500, Washington, DC
- Zip Code: 20004
- Country: UNITED STATES
- Zip Code: 20004
- Record
- SN01142850-W 20060915/060913222302 (fbodaily.com)
- Source
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