Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 24, 2006 FBO #1732
SOURCES SOUGHT

D -- COTS Document Management System

Notice Date

8/22/2006
 

Notice Type

Sources Sought
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

United States Senate, Office of the Sergeant at Arms, Finance Division, United States Senate, Washington, DC, 20510-7207
 

ZIP Code

20510-7207
 

Solicitation Number

Reference-Number-SSN-2006-S-064
 

Response Due

9/6/2006
 

Archive Date

9/7/2006
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY TO PRE-QUALIFY VENDORS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. THIS IS NOT A FORMAL REQUEST FOR PROPOSAL. The United States Senate Office of the Sergeant at Arms (SAA) requires a commercial-off-the-shelf (COTS) Document Management System (DMS) to manage purchase orders, invoices and other document within its Financial Management Division (FMD). The SAA intends to acquire and implement a DMS based upon a thorough understanding the FMD requirements for the DMS application directly from the COTS DMS manufacturer. The budgetary estimate for this procurement is $300K. MANDATORY REQUIREMENTS: The Contractor shall provide information about: a) its COTS DMS to import financial documents and supporting information, manage workflow, and export images using the system; b) technical support to install, implement, and test the system and its interfaces; c) documentation and training to management, technical staff and end-user staff; d) customer support through a "HELP" desk or other similar facility to assist with operation of the system; and e) customization to the baseline COTS package, if necessary. The DMS shall also at a minimum a) create electronic documents using scanners; b) organize and maintain electronic documents, including the capture of attributes associated with the documents; c) provide security via user types based on permission assignment; d) provide e-mail notifications of activities to a notification list; e) provide hyper-linking of documents and other file types; f) provide multiple search features; and g) provide robust reporting capabilities. The SAA invites all qualified sources to respond to this sources sought announcement. Responses to this sources sought request are due to the POC no later than September 6, 2006 at 12:00 Noon EST and must be submitted electronically via e-mail to acquisitions@saa.senate.gov. Response shall not exceed twenty (20) pages. The subject line of the email message should be "Document Management System 2006-S-064". Responses must contain: 1) General Information about your firm: a) company name, b) address, c) point of contact, d) telephone number, e) e-mail address, f) DUNS number, and g) tax ID number; 2) a description of your DMS product and your firm?s experience and ability to provide implementation, customization, training, and support for the product; and 3) Three past performance contract references demonstrating your firm?s experience with implementation, training, maintenance and support of the DMS product. The past performance references must provide: a) name of the customer/company; b) name and phone number of the primary contact with customer/company; c) brief description of contract; and d) contract value (total). Access to information in any files attached to the response is the responsibility of the submitting party. The SAA is not responsible for any failure to access information. Only pre-qualified vendors will be permitted to submit proposals. The information supplied in response to this sources sought notice will be used to pre-qualify contractors that may be invited to submit proposals or may serve as the basis for a request for quotations (RFQ). Vendors responding to this sources sought notice and deemed qualified by the SAA will be placed on a solicitation mailing list. Two Contractors have been pre-qualified: Perceptive Software, Inc. (ImageNow) and EMC/Documentum (Documentum). If suitable responses are received from qualified sources, the SAA anticipates release of a solicitation or RFQ in September 2006. TELEPHONE OR E-MAIL REQUESTS FOR ADDITIONAL INFORMATION WILL NOT BE HONORED. THE SENATE OR THE SAA WILL NOT BE RESPONSIBLE FOR ANY COSTS FOR THE PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. THIS IS NOT A REQUEST FOR PROPOSAL. THIS NOTICE CONSTITUTES THE ENTIRE SOURCES SOUGHT ANNOUNCEMENT AND IS THE ONLY INFORMATION PROVIDED BY THE SAA OR U.S. SENATE.
 

Place of Performance

Address: Washington, DC

Zip Code: 20510

Country: UNITED STATES
 

Record

SN01122608-W 20060824/060822222155 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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