SOLICITATION NOTICE
Q -- RPMS - Diabetes Management Consultant/Diabetes Case Manager
- Notice Date
- 6/15/2006
- Notice Type
- Solicitation Notice
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Health and Human Services, Indian Health Service, California Area Office, 650 Capitol Mall, 7th Floor - Suite 7-100, Sacramento, CA, 95814
- ZIP Code
- 95814
- Solicitation Number
- 235-06-Q-0019
- Response Due
- 7/13/2006
- Archive Date
- 8/1/2006
- Small Business Set-Aside
- Total Small Business
- Description
- #1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. #2) Overall Project Goal: Improve the health status of Native American people with diabetes and Native Americans that are at risk for developing diabetes. Activities to achieve goals: Overall Project Goal: Improve the health status of Native American people with diabetes and Native Americans that are at risk for developing diabetes Activities to achieve goals: Clinic visit (1) within contract period at 10 California Indian Health Clinics (clinics using RPMS and/or accepting assistance with case management); on site clinic visit assess: - Clinic organization - diabetes program structure (e.g. staff involved, education program, staff who enter diabetes-related data) - use of Diabetes Management System and DM Register RPMS and QMAN reports to assist in updating register, evaluate patient status categories, etc. - last IHS diabetes audit and run current audit on active clients - case management system, if any; devise system and assist in implementation as needed - review education needs (diabetes knowledge, RPMS, DMS, and EpiInfo) - Attend (1) national diabetes data meeting with the Division of Diabetes and/or (1) California Area Tribal Advisory/Leaders? meeting - Assist the CAO ADC in other activities as needed - See performance based Scope of Work attached Knowledge and Skills Required: - Registered Dietitian preferred or healthcare professional status - Experience working with the RPMS/DM Management databases - Substantial experience in diabetes care - Knowledge of Indian Health Service, Tribal and Urban Indian healthcare programs and health needs of Native Americans - Excellent communications skills, both verbal and written 10 California Area Indian Health Clinics: 1) Bakersfield Urban Indian Health, Bakersfield, CA 2) Fresno Urban Indian Health, Fresno, CA 3) Karuk Tribe of California, Happy Camp, CA 4) K?IMA:W Medical Center, Hoopa, CA 5) Lassen Indian Health, Susanville, CA 6) Pit River Indian Health, Burney CA 7) Round Valley Indian Health, Covelo, CA 8) Sacramento Urban Indian Health, Sacramento, CA 9) Shingle Springs Tribal Health Program, Shingle Springs, CA 10) United Indian Health Services, Inc., Arcata, CA #3) Scope of Work: Overall Project Goal: Improve the health status of Native American people with diabetes and Native Americans at risk for developing diabetes. Goal #1: Provide one or more on site visits to 10 California Indian Health Clinics over the next 12 months (10 clinics) Activities: a) Promote effective use of the RPMS Diabetes Register databases at California Area Indian health clinics. b) Promote and support a multi-disciplinary team approach and case management for diabetes care c) Advocate clinic commitment to diabetes care and use of RPMS databases by working with key clinic staff, administrators, health board members, and community members Outcomes: a) Diabetes coordinator will be appointed and named at the end of visit one b) Diabetes team members will be identified at the end of each visit c) The clinic will set 1-2 goals for improving diabetes care within their organization using the IHS Standards of Care and RPMS DM audit Measure: Provide written report within 30 days of visit to Area DM Consultant (ADC) which addresses the following: a) Purpose of visit, clinic organizational overview, executive director and site manager identified and clinic services available b) RPMS capability, data entry and data backlog c) Listing of in-house labatory tests related to diabetes care (A1c, Urine Protein, Microalbumin, and Cholesterol) d) Members of the Diabetes team and include case managers e) Diabetes education offered and professional staff assigned to this task f) Diabetes Register report which includes the total number of Active, Transient, Non-IHS, inactive and unreviewed patients Goal #2: Provide ongoing telephone and remote on-line support throughout the contract period Activities: a) Obtain authorization to clinic databases using HIPPA standards b)Obtain clinic RPMS contact (usually RPMS Site Manager) and submit list to Area DM Consultant within 60 days of contract award Outcomes: Secure access to consenting sites within 90 days of awarding contract Measure: a) Provide written documentation of access to ADC within 60 days of contract award b) Provide number of Active DM patients for the 10 clinic covered in the contract to ADC on May 1, 2007 (30 days prior to audit due date) c) Calculate diabetes prevalence rates and submit rates to the ADC in the monthly report as each site is visited d) Provide monthly report to ADC on telephone and email support Goal #3: Act as a resource for the annual IHS diabetes audit Activities: a) Assist Tribal/Urban Indian health programs using RPMS with running the audit using RPMS and GPRA year (July 20, 2006 - July 19, 3007) b) Transmitting the audit to CAO via an Epi file over 60 days (July 20, 2006 & August 30, 2006) c) Instruct key staff members to run the diabetes audit in RMPS and encourage staff to use audit to improve care and set goals Outcomes: Each tribal/Urban Indian health program will be capable of running the audit and encourages to do so quarterly to improve the delivery of services/care Measure: a) Annaul DM audit instructions will be sent electronically to 10 programs by June 30, 2007 b) Contact Cimarron via phone/email as needed for RPMS software problems c) July 20, 2006 - August 30, 2006 work closely with Dr. Ray Shields with Epilnfo corrections d) Contact Division of Diabetes and Dr. Wilson as needed e) Provide one IHS integrated Diabetes Education Recognition Program training at the CAO Outcomes: a) Tribal/Urban Indian health programs area assisted in solving RPMS problems b) Tribal/Urban indian health programs successfully complete and submit annual IHS DM audit Measure: Obtain report from Division of Diabetes National meeting within 30 days of meeting date. Complete (corrected) California diabetes audits sent to Dr. Shields by August 11, 2006. Goal #5: Provide Tribal/Urban Indian health programs with Pre-DM and CVD registries within RPMS Activities: a) Participate in Division of DM conference calls regarding Pre-DM/CVD registries within RPMS b) Network with Cimarron regarding the software logistics these 2 additonal registries c) Network with Area DM Consultant and Toni Johnson with appropriate ICD coding and PCC documentation Outcome: Tribal/Urban Indian health programs are better able to track diabetes prevention efforts and/or care of patients at risk for CVD through the use of registries. Measure: a) 8 tribal/Urban Indian health clinics will identify appropriate patients within RPMS that have diabetes and CVD or pre-diabetes b) Inform and provide 10 programs with metabolic syndrome criteria and appropriate ICD codes c) 10 tribal/Urban Indian health programs will have IHS Standards of Care for pre-diabetes/CVD risk reduction Performance is to be based on the following: 1) Survey to be performed by each clinic after each visit. 2) Provide written report within report within 30 days to Area Diabetes Coordinator based on measures r/t goal #1 in Scope of Work. 3) Corrected diabetes audit file (35) to Area diabetes Coordinator and Indian health clinics by June 30, 2007 * Contractor to develop and submit for approval the customer satisfaction surveys. 5-point scale for satisfaction survey will follow the criteria listed below and is completed by each Indian health clinic diabetes coordinator: 1 = Poor 2 = Below Average 3 = Average 4 = Superior 5 = Exceptional #4) Offeror must submit name of individual(s) to perform work and provide documentation of all related qualifications. #5) Award shall be made on best value based upon both price and qualifications.
- Place of Performance
- Address: California
- Country: USA
- Country: USA
- Record
- SN01070459-W 20060617/060615220732 (fbodaily.com)
- Source
-
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