SOLICITATION NOTICE
X -- Hotel and conference space requirement in Long Beach, CA
- Notice Date
- 6/14/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- 140P0601101
- Response Due
- 6/16/2006
- Archive Date
- 7/1/2006
- Description
- APEC Seminar on the Border Enforcement of Intellectual Property Rights September 27-29, 2006 Long Beach, California Hotel requirements for event: Hotel must be in Long Beach, CA Guest Rooms: Five (5) guest rooms for U.S. government officials will be required for the period September 23-29. One hundred and twenty five (125) guest rooms for U.S. Government and foreign government officials will be required for the period September 27-29. Approximately 60 individuals will be paid for on the USPTO Master Account; the remaining individuals will be self-pay. Incidentals are the responsibility of all individual attendees. Conference Meeting Rooms: Office space large enough for four computers (with internet access), four printers, a fax machine, two telephones, and assembly space is needed September 24-29, 2006. If possible, storage space is also required. A space to accommodate 120 people in classroom style (at least 2000 sq. feet) is required. The room should be set up with 18? skirted tables, with a maximum of 2 attendees at each table. A stage with a skirted dais is necessary to accommodate four panel speakers, as well as a podium. The space is required for September 26?29, 2006 and required for a 24-hour hold. A separate room is needed for a plated lunch Sept. 27, 28, 29. This room should be able to accommodate rounds of eight for 130 people. Coffee breaks can be held in this break out room, or in the area outside the main conference room. Audio Visual: The Seminar requires audiovisual equipment and support. Aside from the equipment, we will need personnel to set up the site, be on-site throughout the three-day event to run the equipment and trouble shoot any problems that might arise during the conference, as well as take down the site after the conference. The AV requirements for this program may include: IPAC AUDIO VISUAL REQUIREMENTS (subject to change) PROJECTION/DISPLAY: 2 9x12 RP Screen w/ Dress Kit 2 5000 Lumens LCD Data Projector 1 Wireless Cue Lite - Mouse 2 Projection Screens ? one on each side of the stage 6 Laptops 2 Projectors SOUND: 2 CD Player with Walk-In Music 2 Computer Audio Hook-Up 3 Table microphones for stage panel 1 Podium microphone 2 Lapel microphones 2 Audience Stand microphones Evaluation Factors for Source Selection Selection will be based on the following factors: 1. Hotel layout: a. suitability of room for plenary session; b. proximity of rooms to each other and ease of movement among rooms; c. ability to adjust room temperatures and lighting. 2. Ease of access and security during arrival and departure of conference attendees; 3. Quality of lodging (i.e. cleanliness and security) and ease of access to e-mail for conference participants. 4. IT / AV support 5. Total price for lodging, conference rooms, meals and price list for IT / AV support. Price is less important than the other 4 factors combined. Your response must include pricing for conference and sleeping rooms as well as lunch, and a breakdown of conference room space (layout, capacity, location, etc. and any additional information that the contractor desires to submit). The selected hotel must accept a Government purchase order. The Government, at its option, may conduct a site visit. This request for quotation shall not be construed as a commitment of any kind. Questions should be addressed to Karen Oettinger (via email to Karen.Oettinger@uspto.gov).
- Place of Performance
- Address: Long Beach, CA
- Country: USA
- Country: USA
- Record
- SN01069274-W 20060616/060614220450 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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