SOLICITATION NOTICE
B -- Beaufort Sea Mesoscale Meterology Model
- Notice Date
- 5/18/2006
- Notice Type
- Solicitation Notice
- Contracting Office
- MMS Procurement Operations Branch, Attn: Ms. Olivia Adrian 381 Elden Street, MS 2100 Herndon VA 20170
- ZIP Code
- 20170
- Solicitation Number
- 0106RP39787
- Archive Date
- 5/18/2007
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION: The U.S. DEPARTMENT OF THE INTERIOR, MINERALS MANAGEMENT SERVICE (MMS) of the Department of the Interior (DOI), solicits CAPABILITIES STATEMENTS of not more than twenty (20) pages in length, for the study entitled "Beaufort Sea Mesoscale Meteorological Model". MMS/DOI intends to competitively award a contract to conduct a study that provides MMS with a Beaufort Sea Mesoscale Meteorological Model. The North American Industry Classification System Code (NAICS) for this requirement is 541620, "Environmental Consulting Services". This pre-solicitation notice is being published in accordance with FAR 15.202, entitled "Advisory Multi-Step Process". The result of this pre-solicitation notice will help determine if sources capable of satisfying the agency's requirements exist. Additionally, it is not the Government's intention to enter into a contract based on this notice or otherwise pay for information solicited. This is not a Request for Proposal (RFP). This is a pre-solicitation for planning purposes only, and shall not be construed as a solicitation or as an obligation on the part of the MMS. MMS will not accept unsolicited proposals in response to the subject of this request for capabilities statements. PURPOSE: This study shall be conducted in two phases. Provide a comprehensive plan and budget developed during the model evaluation efforts conducted during Phase I (FY 2006 and 2007) that shall lead to significant improvements in the prognostic capabilities of a mesoscale meteorological model for the coastal and offshore regions of the Beaufort Sea, from Barrow, Alaska to the Mackenzie delta, Canada. A preliminary model shall be deployed on MMS computers under Phase I (FY2006 and FY2007) with the final model deployed on MMS computers under Phase II, which begins in FY 2008. The mesoscale meteorological model shall account for sea breeze established by the land-ocean thermal gradients in summer, the orographic steering effects influenced in part by the Brooks Range, and account for the spatial variability of the along shore/shelf and cross-shelf near surface wind speed and direction at a preferred scale of less than 10km. The model shall be capable of running on MMS computers. BACKGROUND: The Beaufort Sea Outer Continental Shelf is likely subject to substantial along and cross shore gradients in the surface wind velocity with these gradients possibly involving changes in both wind speed and direction. At present, wind gradients are not estimated adequately from synoptic pressure fields or from mesoscale meteorological models used for the Beaufort Sea region. In addition, these models don't capture the land and sea breeze effects during the summer months or accurately depict the orographic steering effects of the winds caused by the Brooks Range. It is the goal of this study to provide these and other improvements to a Beaufort Sea mesoscale meteorological model. Developing a high resolution mesoscale meteorological model for the Beaufort Sea shall aid in the interpretation of oil spill dispersal through better knowledge of surface current variability during the open water season; provide better methods to evaluate cross-shelf current exchange during periods of landfast ice cover and improve our understanding of sea ice dynamics, especially as it pertains to sea ice leads and breakouts of landfast ice during the winter months. The MMS anticipates awarding a cost-reimbursement contract for Phase I with an estimated total amount of between $300,000 and $350,000. The anticipated period of performance is two years (24 months). PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. SCOPE OF WORK: This requirement is for Phase I with the following scope of work: (1) Identify potential Scientific Review Board (SRB) candidates to review model products during the course of the study; (2) Contact non-MMS entities for the purpose of supporting the development of a mesoscale meteorological model for the Beaufort Sea, Alaska; (3) Compile a list of references that utilize a mesoscale meteorology model for the Beaufort Sea region in the form of research or operational efforts; (4) Summarize the most useful set of mesoscale meteorological models that could be used in this study to support MMS objectives; (4a) Document the capabilities of the mesoscale meteorological model that would best support MMS objectives for the subject study area; (4b) Summarize the most important data collection efforts for the study area that could be used to improve the selected mesoscale meteorological model and would support the project model development objectives; (5) Conduct sensitivity analysis for the selected mesoscale meteorological model and identify model code improvements, and additional data collection requirements; (6) Provide a phase II plan to develop a mesoscale meteorological model for the Beaufort Sea that shall meet MMS goals and objectives; and (7) Write a detailed plan and budget for Phase II which shall direct improvements to the mesoscale meteorological model for the subject study area and produce a superior model that provides substantial resolution enhancements that shall fulfill the MMS stated objectives. As part of the Phase I effort, the contractor will submit a detailed recommended plan and estimated contract value for Phase II. The Phase II effort will be awarded as a separate contract to the contractor who will accomplish Phase I contingent upon the contractor's ability to successfully meet the requirements of Phase I and MMS' determination and approval of the proposed approach, recommendations and proposed estimated budget for Phase II. HOW TO RESPOND: In order to compete for this contract interested parties MUST demonstrate that they are qualified to perform the work by providing your capabilities in writing to the address as shown below: an original and four (4) copies of a Capabilities Statement detailing your key personnel (those who would have primary responsibility for performing and /or managing the study) with their qualifications and specific experience. Scientific personnel must possess extensive expertise in synoptic and mesoscale modeling for the Beaufort Sea region, in the collection and analysis of such data that supports the model and other data components required to successfully run the model for the subject study area. This expertise must be demonstrated through successful completion or present involvement in projects comparable to this one, and authorship in peer-reviewed scientific publications. Specific knowledge and experience required is as follows: (1) your organizational experience and facilities capable to perform the prescribed work; and (2) specific references including contract number and project description, period of performance, dollar amount, client identification with the point of contact & telephone number and Email address for previous work of this nature that your key personnel or organization has performed within the last four years (references will be checked). If you believe the Government will find derogatory information as a result of checking your past performance record, please provide an explanation and any remedial action taken by your company to address the problem. Following review of all Capabilities Statements, we will establish a list of Offerors that deemed most qualified to perform the work. Offerors will then be contacted and be provided the result of the evaluation of their capabilities. Additional information will be provided in regards to the request for full proposal instructions at that time. Proposals shall essentially consist of an oral technical presentation and written cost/business proposal. Further details of proposal requirements and logistical considerations will be provided in the full Request for Proposal (RFP) package at a later date. EVALUATION OF CAPABILITY STATEMENTS: Evaluation factors include: (1) Past Performance, which includes: adherence to schedules and budgets, the acceptability of previous products delivered, effectiveness of program management, and Offeror's willingness to cooperate with the customer in both routine matters and when confronted by unexpected difficulties; (2) Experience conducting similar research; demonstrated ability to complete assignments in a timely manner, and authorship in relevant peer-reviewed publications; (3) Project Manager's demonstrated leadership ability and experience with coordination and management of this type of effort, and ability to control costs and to keep project performance and deliverables on schedule; and (4) Demonstrated organizational history of successfully conducting projects of similar size, scope, complexity, duration, and dollar value; producing high-quality deliverables. ADDRESS FOR SUBMITTAL: NOTE: It is the Offeror's responsibility to ensure/verify the Government receives their submission on or before the time specified. Please submit your capabilities statements to the address identified below: Responses are due no later than 5 P.M. close of business (EDT), 19 June 2006. THE OFFICIAL RECEIPT TIME WILL BE DETERMINED BY RECEIPT IN THE HERNDON, VA OFFICE. One (1) Paper copy: One (1) original signed copy and; One (1) electronic diskette copy (CD MS/Word/PDF) submits to: Department of the Interior, Minerals Management Service Procurement Operations Branch, MS 2101 381 Elden Street Herndon, VA 20170 Attn: Ms Olivia F. Adrian Phone: 703-787-1151 and email at: olivia.adrian@mms.gov Three (3) Paper copies and one (1) electronic diskette copy (CD MS/Word/PDF) to: Department of the Interior, Minerals Management Service Alaska OCS Region 3801Centerpoint Drive, Suite 500 Anchorage, AK 99503 Attn: Warren Horowitz If the offeror desires to hand deliver their responses, they are informed that MMS is a secure office complex and they MUST NOT enter the building beyond the lobby. You MUST contact Olivia F. Adrian, Contracting Officer at (703) 787-1151 and set up an appointment 24 hours in advance of dropping off your submission. A staff member will meet the courier to receive the submittal. For any questions, include your full name, the Pre-solicitation number & title (Beaufort Sea Mesoscale Meteorology Model), your organization name, complete address, and phone and fax numbers. Questions must be submitted to the Contracting Officer no later than 5 P.M. close of business (EDT) on 31 May 2006. Email your questions to Olivia Adrian at olivia.adrian@mms.gov. PHONE CALLS ARE STRONGLY DISCOURAGED.
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- Record
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