SOLICITATION NOTICE
R -- USPSC Program Operations Assistant (POA), Resources Team
- Notice Date
- 3/20/2006
- Notice Type
- Solicitation Notice
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW Room 7.10-006, Washington, DC, 20523
- ZIP Code
- 20523
- Solicitation Number
- M_OAA_DCHA_DOFDA_06_849
- Response Due
- 4/20/2006
- Archive Date
- 4/20/2006
- Description
- SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-06-849 ISSUANCE DATE: March 20, 2006 CLOSING DATE: April 20, 2006 5:00PM EST LADIES AND GENTLEMEN: SUBJECT: Solicitation for U.S. /U.S. Resident Alien Personal Services Contractor (PSC) - Program Operations Assistant (POA) - Resources Team The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. CITIZENS and U.S. RESIDENT ALIENS* interested in providing PSC services as described in the attached solicitation. * U.S. resident alien means a non-U.S. citizen lawfully admitted for permanent residence in the United States. Applicants interested in applying for this position MUST submit the following materials: 1) Complete and hand-signed federal form OF-612. 2) Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. No exceptions to the minimum document submission requirements will be allowed. Incomplete applications will not be reviewed. Applications that are incomplete or received without a handwritten signature and supplemental QRF document will not be considered for the position. Applicants are responsible for submitting materials that are in accordance with the attached information at the place and time specified. There will be no exceptions. Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Stephanie Paul or Amy Feldman Telephone Number: (202) 661-9369 or (202) 661-9377 E-Mail Address: resourcesteam@globalcorps.com Website: www.globalcorps.com Facsimile: (202) 315-3803 or (240) 465-0244 All applications should be submitted to: GlobalCorps 1201 Pennsylvania Ave., NW, Suite 200 Washington, DC 20004 E-Mail Address: resourcesteam@globalcorps.com Facsimile: (202) 315-3803 or (240) 465-0244 Sincerely, Ryan E. Johnson Contracting Officer 1. SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-06-849 2. ISSUANCE DATE: March 20, 2006 3. CLOSING DATE/TIME: April 20, 2006 5:00 PM EST 4. POSITION TITLE: Program Operations Assistant (POA) - Resources Team 5. MARKET VALUE: GS-9 ($44,856 - $58,318 per year) 6. PERIOD OF PERFORMANCE: 2 years, renewable up to 5 years 7. PLACE OF PERFORMANCE: Washington, DC 8. SECURITY ACCESS: SECRET 9. AREA OF CONSIDERATION: Open to all U.S. Citizens and U.S. Resident Aliens* * U.S. resident alien means a non-U.S. citizen lawfully admitted for permanent residence in the United States. POSITION DESCRIPTION Background The Resources Team is part of the Program Support Division (PS) of the Office of U.S. Foreign Disaster Assistance (OFDA). The core functions of the Resources Team are management of contracts for program-funded personnel, procurement, procurement planning, and policy review and guidance. The Program Operations Assistant works closely with the Resources Team Leader to carry out these functions. The Program Operations Assistant requires experience working in government, an international organization, or a business setting, with responsibilities related to procurement, human resources, or other administrative services. Introduction OFDA is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA). OFDA is organized into three divisions, under the management of the Office of the Director. The Disaster Response and Mitigation Division (DRM) is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Operations Division (OPS) develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue (SAR) Teams, Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA's capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. OBJECTIVE The Resources Team requires a Program Operations Assistant to strengthen its capacity to provide prompt, effective services related to various procurement matters, in particular the areas of personal services contract (PSC) staffing, management and administration. STATEMENT OF WORK The Program Operations Assistant is located in the Office of U.S. Foreign Disaster Assistance (OFDA) in Washington, D.C. The incumbent will be responsible for providing support for various operational aspects of the Program Support Division (PS). This position may, from time to time, require weekend work and/or overseas travel. As directed by, and under the supervision of, the Resources Team Leader within the Program Support Division, the Program Operations Assistant will assist in carrying out functions related to procurement, management of contracts for program-funded personnel, budget/finance, overseas administration, and security. The Program Operations Assistance will have primary responsibilities for some tasks and secondary responsibilities for others. * Serve as primary point of contact for security clearances within OFDA. Ensure that security clearances and requests for security clearances meet the Agency standards and appropriate regulations. Provide advice to office personnel regarding status of clearance and the necessary documentation required. Maintain documentation regarding status of security clearances, requests for clearances, and expirations of current clearances. * Assist in processing contract actions in agency procurement system (NMS) and financial system (Phoenix) as required. * Serve as requestor and negotiator for contract actions in the agency's procurement tracking system, New Management System (NMS). * Acquire a working knowledge in U.S. Government purchase card process and procedures. Prepare reporting documentation and financial system entries. * Recognize and resolve problems which impede the process of assessing the need for and delivery of disaster assistance, and to keep the Resources Team Leader informed at all times of the status of responses, and any potential problems which might arise that would require higher level intervention. * Develop and implement a standardized filing system to ensure that the Resources Team correspondence is in compliance with the agency guidance and procedures. * Work with OFDA office personnel in the identification of current and future acquisition and assistance actions. Provide guidance to staff members on NMS and other necessary documentation necessary to prepare purchase orders. * Coordinate the process of disaster assistance documentation through the USAID Office of Acquisition and Assistance (OAA) to ensure timely implementation of relief programs. * Serve as the Bureau Transition Coordinator (BTC) for OFDA and coordinate requests on any USAID administrative, financial and information management procedures. * Coordinate and update weekly bureau staffing location reports within OFDA. Draft recurring reports based on collected data or formalized database. * Provide administrative support to the OFDA Resource Team as required. * Provide backup support to the OFDA Budget and Finance Team as necessary. Maintain the budget and finance processes in support of OFDA's operational divisions. Prepare the documentation to transfer funds from OFDA's Washington location to field offices and/or disaster sites. Provide advice and guidance regarding appropriate use of funding mechanisms and commitment/obligation of OFDA funds. * Serve as OFDA Duty Officer on a rotational basis. * Serve as a member of the Washington Response Management Team (RMT), which provides services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on the Washington Response Management Team will be varied. SUPERVISORY RELATIONSHIP: The Program Operations Assistant works under the supervision of and reports directly to the Resources Team Leader or her/his designee. SUPERVISORY CONTROLS: The supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be done. BASIC REQUIREMENTS AND SELECTIVE FACTORS: (Determines basic eligibility for the position. Candidates who do not meet all of the basic qualifications and selective factors are considered NOT qualified for the position.) * A Bachelor's Degree in International Relations, Business Administration or related field. AND * 3 years of progressively responsible professional experience in a position, which involves US Government procurement, particularly personal service contractor (PSC) actions, and demonstrated working knowledge of and experience applying the Federal Acquisitions Regulations (FAR) and Simplified Acquisitions Procedures. AND * Complete and hand-signed federal form OF-612; * Supplemental document specifically addressing the Quality Ranking Factors (QRFs); * Ability to obtain a SECRET level security clearance. * Open to all U.S. Citizens and U.S. Resident Aliens* * U.S. resident alien means a non-U.S. citizen lawfully admitted for permanent residence in the United States. QUALITY RANKING FACTORS: (Used with interview performance and reference check results to determine the ranking of qualified candidates in comparison to other applicants. The factors are listed in order of importance from highest to least.) QRF #1 Experience as a liaison between administrative and operations divisions. Experience with serving as point of contact (POC) and providing technical advice and assistance to office personnel on procurement, human resources matters, purchase card orders, and/or other administrative information required. QRF #2 Demonstrated knowledge of and experience with applicable laws, rules, regulations and procedures governing contracting operations in Federal procurement. Experience in the award, negotiation, and administration of contracts, grants and cooperative agreements particularly with PSCs is preferred. QRF #3 Demonstrated experience providing guidance and/or maintaining tracking systems for procurement, human resources, facilities management, and/or other administrative information. Experience preparing documentation, maintaining tracking systems to monitor performance and impact, and/or maintaining a database (i.e., Abacus, Management Information Tracking System (MITS), New Management System (NMS), etc.) required. QRF #4 Demonstrated ability to perform a variety of tasks and functions concurrently, perform in high stress environments, and complete tasks with limited lead-time. QRF #5 Demonstrated ability to communicate effectively in writing through the preparation of clear, concise reports, statement of work, memoranda, cables, and other official documents. BASIS OF RATING: Applicants who meet the Basic Requirements and Selective Factors will be further evaluated based on the Quality Ranking Factors (QRFs), interview performance, and satisfactory academic and professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name, social security number and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1: 15 points QRF #2: 10 points QRF #3: 10 points QRF #4: 10 points QRF #5: 5 points Interview Performance: 30 points Satisfactory Academic and Professional Reference Checks: 20 points Total Possible Points: 100 WHERE AND HOW TO APPLY: Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://fillform.gsa.gov or at Federal offices) or www.globalcorps.com. 2. Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004 Via facsimile: (202) 315-3803 or (240) 465-0244 Via email: resourcesteam@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a temporary secret security clearance is not obtained within nine months, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (6/99) http://www.arnet.gov/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes. ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
- Place of Performance
- Address: Washington, DC
- Zip Code: 20004
- Country: United States
- Zip Code: 20004
- Record
- SN01010358-W 20060322/060320213332 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |