SOLICITATION NOTICE
B -- Mapping Sea Ice Overflood using remote Sensing from Smith Bay to Camden Bay
- Notice Date
- 3/14/2006
- Notice Type
- Solicitation Notice
- Contracting Office
- MMS Procurement Operations Branch, Attn: Ms. Sharon Teger 381 Elden Street, MS 2100 Herndon VA 20170
- ZIP Code
- 20170
- Solicitation Number
- 0106AN39664
- Response Due
- 4/4/2006
- Archive Date
- 3/14/2007
- Small Business Set-Aside
- N/A
- Description
- The Minerals Management Service (MMS) of the Department of the Interior intends to competitively award a contract to provide MMS with the spatial and temporal analysis of overflooding on the landfast ice seaward of the Beaufort Sea coastal rivers between Smith Bay and Camden Bay and HEREBY SOLICITS CAPABILITY STATEMENTS (FAR Part 15.202 Advisory Multi-Step Process) from parties interested in proposing on this requirement. PLEASE READ THIS ENTIRE NOTICE CAREFULLY. The name of the new study is titled "Mapping Sea Ice Overflood using remote Sensing from Smith Bay to Camden Bay" PURPOSE: The purpose of this study is to map and document the spatial and temporal extent of over flooding of the landfast ice in the Beaufort Sea from Smith Bay in the west to Camden Bay in the east. The prime objective for this study shall be to improve MMS's knowledge of the extent that fresh water outflow from North Slope rivers overfloods the adjacent landfast zone during the late May and early June spring break-up period. BACKGROUND: Detailed information on the spatial extent of overflooding does not exists for most of the North Slope coastal zone adjacent to the landfast ice. With the advent of development in the Beaufort Sea, this type of information is needed to address issues regarding pipeline routing and facility siting. Analysis of overflood and its implications for exploration and development requires information on both the temporal and spatial distribution of ice overflood from the breakup of North Slope Rivers in the spring. This study would provide baseline data and improve the accuracy of information for environmental assessment and hazard mitigation. These observations would also be of value to the offshore industry for planning operations on the OCS. MMS has limited spatial and temporal information on rivers overflooding the nearshore sea ice in spring. Most of the collected data on overflooding is spatially constrained to area of overflooding seaward of the Sagavanirktok River and three years of overflood data for the Kuparuk River in the vicinity of Northstar Production Island. In addition, Landsat imagery that provides overflood information has been collected by Stringer (1988, 1993) and archived at the University of Alaska Geophysical Institute for the Beaufort Sea. A soon to be completed study titled "Mapping and Characterization of Spring Leads and landfast Ice in the Beaufort and Chukchi Seas" MMS OCS Study 2006-068, collected RADARSAT imagery and interpreted landfast ice extents from 1996 through 2004. The MMS anticipates awarding a cost-reimbursement contract with an estimated price of between $400,000 and $500,000. The period of performance is three years (36 months). PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. SCOPE OF WORK: The Contractor shall be required to (Task a) Review and synthesize literature, local information, and data sources into a Procite Database for those studies that collected data on overflooding of the landfast ice for the North Slope of Alaska. The literature search may also include those pertinent studies done for the Canadian portion of the Beaufort Sea or other areas of the Arctic. (Task b) Produce a Field Plan that includes a Coordination and Permitting Flight Plan: The contractor shall submit a plan to MMS prior to going into the field that verifies acquisition of necessary State of Alaska, Federal, and local permits before flying the surveys. The contractor shall have touched based with relevant authorities on the North Slope, Alaska to assure consideration of any special requirements (e.g., altitude limitations in wildlife areas etc..) or seasonal considerations such as subsistence hunting and fishing within the survey and transit areas of operation. The flight plan shall also address coordination with other entities, such as the North Slope Borough and proposed schedule of field work. The plan shall contain the proposed survey and transit maps showing the lines of the proposed survey effort, proposed dates linked to the lines, and any potential refueling stops or other scheduled landings. They shall document the types of aircraft and heights of operation over the entire proposed survey area. The draft flight plan with all associated signed permits and stipulations shall be provided to MMS at least three months prior to going into the field so that MMS has an opportunity to provide comments and for the contractor to address any needed changes. The final flight plan is to be submitted to MMS one month prior to going into the field. The contractor will also provide a corporate safety plan for technical staff in the field during the operation of aircraft and any field work on the landfast ice. The contractor shall identify the type of equipment they propose to use to collect the necessary data, staffing levels and expertise. They shall identify the types of field measurements they propose to take for the purpose of identifying overflood extents from the satellite imagery. They shall also propose how they will collect the data sets and in which formats they would be provided as part of the field report.(Task c) Conduct a Helicopter and on Ice field Survey for One Season off the Colville River Delta to Ground Truth the Remote Sensing Imagery and Quantify Uncertainties of Estimating the Overflood Extents from Remotely Sensed Imagery. Interpret Overflood extents from Satellite Imagery for all North Slope Rivers for 2007 Field Season: The contractor shall employ a helicopter that can utilize precision GPS video photography or Geographic Information System (GIS) software to accurately map the overflooding events that occurs on the landfast ice seaward of the Colville River Delta during the spring breakup period of 2007. In addition, on ice field measurements shall be collected for the purpose of assisting in the interpretation of the satellite imagery. The information from the video imagery, on ice field data measurements, and newly collected satellite imagery such as MODIS, RADARSAT and AVHRR will be integrated to accurately map the maximum spatial overflood extent seaward of the Colville River Delta during the 2007 spring breakup period. The results from the field effort shall be used to acquire additional satellite imagery so that the remaining overflood areas for those North Slope Rivers can be mapped for the 2007 spring break-up season. The helicopter shall use digital video imagery with GPS position control to collect data on the overflood extents for the landfast ice seaward of the Colville River Delta. All imagery will be backed up in the event of data lose during the period of collection. The data will be captured and stored within an ARCGIS database. The helicopter will also be used to transport field personnel out onto the ice before and during the breakup period to collect on ice field measurements. The field measurements shall be collected along transects from the inner to the outer overflood apron. The field measurements may include water depth, water temperature, salinity, measurements of albedo, ice cores and other appropriate data that would be useful for interpreting the satellite imageries response to the ice properties and surrounding environmental conditions during spring break-up. After the field data collection is complete, the contractor shall collect all of the appropriate satellite imagery for the landfast ice zone seaward of the Colville River Delta, process the imagery with the appropriate algorithms based upon the field measurements, then determine the maximum extent of overflooding using a combination of satellite imagery and field data for the 2007 field study area of investigation. After all of the data for the field area is evaluated, the contractor shall acquire the appropriate combination of satellite imagery for the remaining overflood areas that are seaward of the North Slope Rivers from Smith Bay to Camden Bay for 2007 break-up period. The contractor shall interpret the maximum overflood extents from the satellite imagery for all of the North Slope between Smith and Camden Bay for the 2007 spring break-up season. All of the data will be incorporated into an ARCGIS Geodatabase with complete metadata. The critical aspect of this task is to collect sufficient field data in order to develop algorithms as needed for use in the calibration of the satellite imagery. The contractor shall provide a field report that describes the scientific approach used to correlate the maximum overflood extent obtained from the field measurements and the satellite imagery. The contractor will identify a number of different examples in the report under this Task that demonstrate the correlation between the satellite imagery and the field data. The contractor will also describe the results from other North Slope Rivers when integrating the information to other areas that had not been field tested. From the basis of the field correlation, the contractor will locate and archive the appropriate historical imagery that shall be used to interpret the overflood extents for the years 1995-2006. The imagery will be collected under (Task d) Collect and Synthesize existing High-Resolution Satellite Imagery which can be used to Interpret the Maximum Spatial Extent of Overflooding for the Landfast Ice Zone Adjacent to North Slope Rivers between Smith Bay and Camden Bay. Based upon the field and satellite information collected and interpreted from Task c, the contractor shall synthesize any combination of the appropriate high-resolution imagery (MODIS, RADARSAT, AVHRR, LANDSAT) from 1995 through 2006 (note that overflood extents have been mapped for the 2007 season under task c) which can be used to map the maximum extent of over flooding on the landfast ice during spring break-up offshore of the North Slope rivers. All of the imagery must be catalogued in a database by year, month, day, time, type of imagery, and image resolution. (Task e) Map and Document the Maximum Spatial and Temporal Extents of North Slope River Overflooding along the North Slope of Alaska from Smith Bay to Camden Bay for the Period 1995-2007. The contractor shall determine the maximum extent of overflooding from the North Slope Rivers for the years 1995-2007 and calculate the variability in maximum spatial extent between years for all studied rivers. In addition, the contractor shall interpret the range in variability in overflood extent for all rivers and compare over flooding extent to one or more of the following readily available variables: river discharge, surface temperature, rainfall, storm occurrence, snow cover, oil and gas operations (e.g., ice roads that may extend out from shore), or other potential factors that may control its yearly spatial variability. The interpreted spatial and temporal data for the overflooding extents and statistics will be incorporated into an ARCGIS Geodatabase under (Task f) Create a Geographic Information System (GIS) Database of the Spatial Distribution of River Overflooding along the Beaufort Sea Coast, Alaska. The contractor shall build a Geographic Information System (GIS) Geodatabase that contains all of the spatial, temporal and statistical output from the collection of field data, analysis of imagery, and statistical analysis. Prior to loading the final data, the contractor will submit a proposed database plan for supporting the inclusion of all data sets, including interpreted imagery, video and statistical analysis. The contractor will also propose simple queries that can be added as DLL's to ARCGIS. The queries shall be used by MMS to query and display the overflood extents and corresponding satellite imagery. The database shall also include complete database documentation and metadata. (Task g) Produce a Monthly Progress Report, Final Report, Technical Summary and NTIS Documentation: The contractor will provide a detailed progress report to the COTR on a monthly basis. The contractor shall also produce a draft and a final report that describes the full scope of the study effort including any data analysis. A draft copy of the study shall be provided to MMS in MS Word document format compatible with MMS software. The final report shall be provided to MMS in pdf format after MMS comments have been incorporated. The study background portion of the report shall include a summary of the findings from any previous studies and field work. The methods section shall describe the field study and the methods used to collect the field data and to correlate the field measurements to the satellite imagery. The methods section shall also include the methodology used to develop any new algorithms, interpret the satellite imagery, and complete the comparative statistical analysis. This section shall also include images and detailed coastline maps with bathymetry that display the reference points where over flood data had been collected. The discussion portion of the report shall include the results from the data analysis with maps, graphs, and tables. Project Deliverables: (Task a) Procite Database with citations from literature and field studies. (Task b) Colville River Delta Field Plan with maps, proposed flight lines, and timing of survey, required permits, proposed areas that will be covered, proposed on ice field data collection effort and justification for such effort. (Task c) Post Colville River Delta Field Season Data Submittal and Report: ARCGIS Geodatabase: that contains the on ice field measurements, video imagery displaying the overflooding during the break-up season, satellite imagery, and interpreted overflood extents for the 2007 field season. Field Report that describes the collected field data and correlates the field data with the satellite imagery. This report shall outline the methodology and data needed to complete the analysis of overflood extent for the years 1995-2006. The draft report will be a MS Word document. The final report will be in PDF report format. (Task d) MS Access catalogue of imagery utilized for this study. (Task f) Final ARCGIS Geodatabase that contains all of the mapped overflood extents for all of the North Slope Rivers within the study area for the years 1995-2007 for those North Slope Rivers between Smith Bay and Camden Bay on the North Slope. ArcGIS Geodatabase shall contain all of the imagery necessary to interpret the maximum over flood events from 1995-2007. All imagery must be georeferenced, have the same projection for the study area, and contain a complete set of metadata. The analysis of these data shall be included within the draft and final report within (Task g) Monthly progress reports, Final Report, Technical Summary, and NTIS documentation. All documents shall be delivered in draft format as MS Word documents and in final format as MS Word and ADOBE PDF format. (Task h) The contractor shall provide a draft and final manuscript in a peer-reviewed journal. HOW TO RESPOND: In order to compete for this contract interested parties MUST demonstrate that they are qualified to perform the work by providing, BY 5:00 PM EST, April 4, 2006, an original and four (4) copies of a Capabilities Statement detailing: (1) your key personnel (those who would have primary responsibility for performing and /or managing the study) with their qualifications and specific experience. Of particular relevance is a demonstrated understanding of the following: prior experience and expertise examining the overflooding on landfast ice conditions within the study area. Prior experience with on ice field data collection and analysis: Prior experience with either SAR, RADARSAT, AVHRR, MODIS or other imagery in the interpretation of landfast ice and overflood conditions within the study area, quantitative and qualitative scientific research experience with the use of spatial and temporal analysis techniques in the evaluation of these data, excellent technical skills in the interpretation of satellite imagery for the statistically analysis of these types of data. Excellent technical skills with ARCGIS. Principal scientists should demonstrate experience in relevant scientific disciplines through work history, research products, and authorship in appropriate peer-reviewed publications. The offeror shall provide information on which tasks each key person shall perform, qualifications for completing those tasks, and the rationale for that assignment; (2) your organizational experience and facilities; and (3) specific references including contract number & project description, period of performance, dollar amount, client identification with the point of contact & telephone number and Email address for previous work of this nature that your key personnel or organization has performed within the last four years (references will be checked. If you believe the Government will find derogatory information as a result of checking your past performance record, please provide an explanation and any remedial action taken by your company to address the problem. Your Capabilities Statement will be evaluated based on: (A) demonstrated experience and expertise of all key technical personnel, especially as regards to their knowledge and experience evaluating overflooding and conducting on ice field experiments within the Arctic. Skills and experience will be evaluated in light of specific tasks to be performed. Evaluation factors include: length and quality of experience for each person assigned to perform specific tasks and analyses, experience conducting similar research and preparing similar deliverables, demonstrated ability to complete assignments in a timely manner, and authorship in relevant peer-reviewed publications. (B) Project Manager's demonstrated leadership ability and experience with coordination and management of this type of effort, and ability to control costs and to keep project performance and deliverables on schedule. (C) Demonstrated organizational history of successfully conducting projects of similar size, scope, complexity, duration, and dollar value; producing high-quality deliverables; and completing similar projects on schedule and within budget. Following review of all Capabilities Statements, we will establish a list of those deemed most qualified to perform the work. Offerors will then be contacted and advised that they will be invited to participate in the resultant acquisition, or based on the information submitted, that they are unlikely to be a viable competitor. We will provide additional proposal instructions at that time. Proposals shall essentially consist of an oral technical presentation and written cost/business proposal. Further details of proposal requirements and logistical considerations will be provided at a later date. Please send the original and one copy to Minerals Management Service, 381 Elden Street, MS 2101, Herndon, VA 20170-4817, Attn: Sharon Teger Send three (3) additional copies to Minerals Management Service, Alaska OCS, 3801 Centerpoint Drive Avenue, Suite 500, Anchorage, AK 99503 Attn: Warren Horowitz. THE OFFICIAL RECEIPT TIME WILL BE DETERMINED BY RECEIPT IN THE HERNDON, VA OFFICE UNLESS OTHERWISE REQUESTED. Questions regarding this procurement should be faxed to703-787-1041 or emailed to Sharon.Teger@mms.gov. Please include with your questions your full name, the RFP number (1435-0106-AN-39664) & title (Mapping Sea Ice Overflood using remote Sensing from Smith Bay to Camden Bay), your organization, complete address, and phone and fax numbers. TELEPHONIC QUESTIONS OR REQUESTS ARE STRONGLY DISCOURAGED.
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