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70 -- Dispatch and Scheduling Software

Notice Date
Notice Type
Solicitation Notice
Contracting Office
55 Broadway; Cambridge, MA 02142
ZIP Code
Solicitation Number
Response Due
Archive Date
This is a competitive combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Solicitation No. DTRT57-06-Q-80055 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under Simplified Acquisition Procedures (SAP), FAR Part 12 and 13.5. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-07. The NAICS Code is 443120 and the Small Business size standard is $8.0 Million. This announcement constitutes the only solicitation; competitive proposals are being requested and a written solicitation will not be issued. The Government intends to award a Firm Fixed-Price Purchase Order on a competitive basis. The Volpe National Transportation Systems Center (Volpe Center) has a requirement to purchase dispatch and scheduling software and training on how to use the software for the Cape Cod Regional Transit Authority (CCRTA) Flex Bus Service, in accordance with the Statement of Work (SOW). The SOW for Flex Scheduling and Dispatch Software is as follows: The Contractor will provide a software system to support scheduling and dispatch functions for a deviated fixed route service proposed on Cape Cod (Flex service). This service is expected to begin operation on June 5, 2006. The contractor must provide all required training and implementation items before the start of service and provide a schedule to comply with this requirement. This type of transit service is new to the Cape Cod Regional Transit Authority (CCRTA) and, although the organization is familiar with fixed route and demand response services, the current software and dispatch system does not have the ability to accommodate Flex. The desired software and dispatch system must be capable of real time scheduling decisions and modifications in which alternative trip itineraries are developed and compared to a deviation ?budget? available for one or more trip options. The software must provide the ability to present these options to clients and make reservations expediently. The software will recognize two distinct types of trip requests, subscription and unexpected. The software must also be capable of interfacing with schedules for other transportation servic es and locations that may or may not be at defined Flex fixed route stops. The software must have a proven track record with other agencies operating similar deviated fixed route systems. Requirements - The major requirements of the software called for by this RFQ include the following abilities: Client registration and trip booking; Interface to the fixed route schedule and other CCRTA and private schedules; The ability to locate an address on a map; The ability to determine the closest defined fixed route bus stop to an address; The ability to route vehicles from a bus stop to an address and return to the next bus stop on the fixed route. This will include a distance and a net time estimate (deviation time ? fixed route time); A two-way Mobile Data Terminal (MDT) interface and Automati c Vehicle Locator (AVL) tracking capability with the CCRTA Flex buses; Real time dispatching; The ability to archive dispatching, AVL tracking, weather conditions, and request outcomes to a database for reporting and analysis. Compatibility - The dispatch system must be compatible with the CCRTA MDTs, AVLs and the communications systems to support the FLEX service. The MDTs and AVLs on the Flex buses are produced by Mentor Engineering. The contractor will be required to show that its software package can function with MDTs and AVLs produced by Mentor Engineering and used on the Flex buses. Training - The contractor must provide all training before the beginning of service on June 5, 2006. Training must include contractor staff on-site to train Cape Cod RTA employees who will be using the software during operations. The contractor should train the CCRTA staff with a ?train-the-trainer? method that allows those staff to train other CCRTA staff in the future. Maintenance - The contractor must provide a maintenance package for no fewer than 3 years after initial installation. Maintenance would cover any repairs and replacements needed because of system malfunctions. The contract line items (CLINS) are as follows: CLIN 0001: Software system, 1 EA $____________; CLIN 0002: Maintenance, 1 EA $____________; CLIN 0003: Training and Installation, 1 EA $___________; Total Firm Fixed Price Amount for CLINs 0001, 0002 and 0003: $___________. All proposals should be marked with the solicitation number. The Government will award a purchase order resulting from this solicitati on to the responsible Offeror whose offer conforming to the solicitation will represent the best value to the Government, considering price and that all requirements listed in the SOW are provided. Responses to this announcement must be mailed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen M. Marino, DTS-853, 55 Broadway, Cambridge, MA 02142 no later than 2:00 P.M. EST on March 10, 2006. FAR 52.212-1, Instruction of Offerors-Commercial Items (JAN 2006) is hereby incorporated by reference; The Offeror must complete the Offeror Representations and Certifications required in FAR 52.219-1 by using the Online Representations and Certifications Application (ORCA) at the following website: http://orca.bpn.gov. The Offeror is remi nded that as of January 1, 2005, it must provide Certifications and Representations online at least annually via ORCA. FAR Clause 52.212-4, Contract Terms and Conditions ? Commercial Items (SEPT 2005), is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items (FEB 2006) are hereby incorporated by reference. Additional clauses cited in 52.212-5 that apply to this acquisition are: 52.203-6, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-33, 52.232-34, and 52.222-41. These references may be viewed at www.arnet.gov. Responses may also be sent via email to marinok@volpe.dot.gov. No telephone requests will be honored. When award is made a firm fixed-price purchase order is anticipated. The Government will not pay for any information received. The following notice is provided for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $750,000 with interest at the prime rate, as published daily in the Wall Street Journal, plus 1.75 percent. For further information, call DOT Office of Small and Disadvantaged Business Utilization at (800)532-1169 or visit their website at http://osdbuweb.dot.gov.
Web Link
Volpe Center Acquisition Division home page
SN00996053-W 20060302/060228212224 (fbodaily.com)
FedBizOpps Link to This Notice
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