SOLICITATION NOTICE
65 -- Portable Dental Operating Unit
- Notice Date
- 2/22/2006
- Notice Type
- Solicitation Notice
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMLC, 1681 Nelson St, FT Detrick, MD, 21702-9203
- ZIP Code
- 21702-9203
- Solicitation Number
- N62645-06-T-0080
- Response Due
- 3/10/2006
- Archive Date
- 3/25/2006
- Description
- The Naval Medical Logistics Command intends to negotiate with Bell Dental Products, LLC , 3003 Arapahoe Street, Suite 101B, Denver, CO 80205 on FAR 6.302-1, only one responsible source and no other supplies or service will satisfy agency requirements, for a Portable Dental System on behalf of the United States Navy. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. No other written notification will be provided. Offeror is required to forward proposal and technical documentation by 10 MAR 06. The technical documentation will be compared to the essential minimum salient characteristics and the evaluation factors listed below. Salient Characteristics: 1) Shall be a lightweight, low cube, rugged, self-contained system that provides a fully integrated system suitable for use in the performance of dental operative procedures under field conditions. The system shall come equipped with the following standard equipment, accessories, and features: base unit; compressed air sub-system; oral evacuation sub-system; and a water sub-system; (4) 4:1 high speed nose cone increaser, (4) 2:7:1 slow speed nose cone reduction; (2) straight nose cones; (1) autoclavable three-way syringe; (1) low volume evacuator (saliva ejector); (1) high volume evacuator; (1) variable speed foot control for the hand piece; (1) autoclavable instrument tray (mm dimensions 20.0cm by 30.5cm) with hand piece holder(s); and associated cabling, plumbing, and fittings. The system shall also come equipped with the following additional components: (4) air intake filters, (1) 5 micron compressor air intake filter, and (5) water filter elements. (2) The unit shall be lightweight, 50 pounds maximum. The total weight of the unit including the mil-spec shipping container and all the required components packed inside the case shall not exceed 85 pounds. The center of gravity shall be below the half height of the housing. The system shall have a small cube, 5.4 cubic feet maximum when packed for shipping. The design and location of the controls and indicators shall use MIL-STD-1472 as a guide. All controls shall be, when set-up for operation, within easy reach of the assistant and/or dentist. All indicator lights shall be, when set-up for operation, located so that they are visible when the assistant and dentist are in position to deliver patient care. The system shall have individual controls to adjust the flow of coolant water and air to the hand piece(s) and switch the coolant water and air ON and OFF. (3) The system shall incorporate an air pressure gauge to indicate the pressure of the air in the air storage tank. The system shall have a foot control to control the bur speed of the hand piece. The foot control shall have a base with anti-skid pads and a scratch resistant finish. The cord, or tubing, to the foot control shall be smooth and straight, and at least 2 meters in length. The foot control shall be capable of controlling the change in bur speed in 10,000-RPM increments. The system shall have an ON/OFF switch with a visible indicator. The internal components shall be mounted in such a matter as to allow limited motion during physical displacement of the container, without contact of those components to other parts, which could be damaged. Where necessary to restrict physical motion of internal components, they should be placed so that they cannot move more than 1/32nd of an inch in any direction to prevent the component from breaking loose and causing damage to the system. (4) All surfaces shall be clean and free of foreign matter, flux, or welding residue. The finish of all components shall be entirely suitable for the purposes intended. Finish on all edges shall be smooth and free from burs, slivers, sharp edges, cracks, or other defects. When dissimilar metals are used in contact with each other, suitable protection against galvanic corrosion shall be applied in accordance with MILSTD-899. (5) Color of the mil-spec storage container shall be olive drab. (6) Each unit shall have as a minimum, the following information on one or more nameplates that are permanently and securely attached to the unit: Name or registered trademark of the manufacturer; Type or model number; Serial number; Contract number; Electrical characteristics; National Stock Number; Federal Supply Code for manufacturers; and 1. Quarter and year of manufacturer. Markings shall be in accordance with the requirements of MIL-STD-l30. The compressed air subsystem shall include a compressor, air storage tank, and associated plumbing and fittings. The compressor shall be capable of providing a continual source of moisture-free compressed air to the system. It shall be capable of simultaneously providing air to all tools, including the air/water syringe, hand piece cooling air, and hand piece water spray without any degradation in function. The compressor shall utilize oil-less type technology. The compressor shall be transportable in any orientation. While operating the compressor the measured sound level shall not exceed 68 dBA at a distance of 1 meter from any surface of the container. The air storage tank shall be capable of providing air to support the operating procedures for a minimum of 5 minutes in the event of compressor failure. The air storage tank shall have a burst pressure at least 50 percent higher than the maximum expected operating pressure. The air storage tank shall be capable of being pressurized by the internal compressor and an external compressed air source by providing an auxiliary air input connection. The air storage tank must be designed so that water can he purged from the tank. The oral evacuation subsystem shall include a vacuum system, High Volume Evacuation (HVE), Saliva Ejector, and waste reservoir. The HVE and Saliva Ejector shall be antoclavable. If disposable tips are supplied they shall be supplied as sterile parts and be properly protected to maintain sterility. All hose fittings shall be of the quick disconnect type and will be color-coded to assist in proper connection. The vacuum hoses shall not he interchangeable with the water system connections. The waste reservoir shall be semi-opaque, at least 1-liter capacity, autoclavable, incorporate a solids collector, and incorporate an automatic shut-off feature to avoid overflow of the reservoir. The system shall simultaneously provide a flow of not less than 3 SCFM to the HVE and 1 SCFM to the Saliva Ejector at sea level and at a negative pressure of 4?HG. The water sub system shall provide water to the air/water syringe and hand piece, it shall be self-contained and shall include a reservoir, 60 micron filter (or less), check valve, to prevent water flow into the air system, and an adjustment mechanism to control the flow to the hand piece. The water sub system shall be designed such that all water in the system can be easily purged prior to storage. The water reservoir shall be at least 500 ml with a burst pressure at least 50% higher than the maximum expected operating pressure. The water reservoir shall be located such that any leakage will not flow into any system subcomponents. The three-way syringe shall consist of a tip, head, and handle. The syringe tip shall be fabricated from stainless steel and shall be easily removable. The tip shall be rotatable for directional adjustment without loosening the attachment to the syringe head. The head and handle shall be fabricated from nickel-plated brass or corrosion resistant steel. It shall be capable of providing at least 50 cc/min of water flow. The syringe tubing shall be smooth and straight and be at least 2 meters in length. The hand piece shall have a fiber optic system to provide illumination to the work area. The system will have a switch to turn the fiber optics ON and OFF. The fiber optics shall provide illumination of at least 40,000 LUX at the point where the light hits the bur. The fiber optics may also serve as an intraoral exam light and will be shall be capable of illumination on demand or shall remain on for a period of 10 to 20 seconds after the bur stops. The system shall include a spare bulb. The hand piece shall conduct both water and air to the bur. The coolant water and air to the bur shall be located within the hand piece. The hand piece motor, with the associated attachments, shall be capable of providing bur speeds ranging from 1000 to 160,000 RPM. The instrument holders shall be non-metallic and designed to securely hold the hand piece(s), HVE, saliva ejector, and three-way syringe for convenient access by the operator. The system shall be capable of operating on the following line voltages: 120 VAC, ? 10%, (50/60 HZ), and 230 VAC, ? 10%, (50/60 HZ), and shall also be capable of operation on 24VDC when used in conjunction with a power inverter. The power consumption, with all systems on and running, shall not exceed 500 watts. The system shall be furnished with a UL approved 3 wire line cord set suitable for the power draw of the system and with a heavy duty or hospital grade male plug with ground pin for usage in the continental US. A CEE 7 Schuko plug and cord set shall be included with the system for overseas usage. The cords shall be able to unplug from the housing for compact shipment and storage. The cords shall be at least 3 meters in length. The system shall be electrically protected by a resettable delay type circuit breaker. When the system is initially turned on the maximum power surge shall not exceed the capacity of a 2 KW generator and shall not trip a 15A resettable type circuit breaker. A separate main chassis grounding wire and attachment clamp shall be included with the system. The grounding wire shall be at least 4 meters in length. The exterior of the unit shall be capable of repeated disinfections with the procedures described below without deterioration of function, performance, or esthetics. All external surfaces of the housing shall be capable of disinfection with an Environmental Protection Agency (EPA) registered tuberculocidal hospital surface disinfectant. Water lines, control blocks, and the self-contained water system shall be capable of being disinfected with a 0.25% sodium hypochlorite solution or any other suitable disinfectants. The evacuation system shall be capable of being cleaned with a commercially available cleaner. The shipping and storage container shall be lightweight, reusable, and capable of withstanding the rigors and handling of field transport via standard field vehicles and international shipment via commercial and military shipping methods. Repacking of the system into its carrying case shall be simple and require no special tools. Instructions for repacking shall be permanently affixed inside the case lid and be resistant to damage from liquids used in the operation and maintenance of the unit. The container will be equipped with a cushioning and support system sufficient to protect the contents from transit and storage damage from shock and vibration. The packaging and cushioning shall be designed using MIL-HDBK-304 as a guide. The case materials with the exception of the foam packed inside shall minimally absorb Nuclear Biological Chemical contamination and be compatible with chemical agent decontamination materials or be coated with a chemical resistant aliphatic polyurethane coating per MIL-C-46168. The container shall be corrosion resistant, dustproof, and moisture vapor proof. The container shall withstand the environments cited in Section 3.0 below. The container shall be equipped with an automatic, or manual, pressure/vacuum relief valve conforming to MIL-V-27 166. The container and identifying markings shall be in accordance with MIL-STD-129 and MIL-STD 130 for medical materiel and shall include the following markings: I. Manufacturer?s Name; 2. Manufacturer?s Part Number: 3. Federal Supply Code for the Manufacturer; 4. Type or model number; 5. Serial Number: 6. Contract Number: 7. Electrical Characteristics; 8. National Stock Number; 9. Date of Manufacture; and 10. Special Markings as required The container shall be resilient so as not to sustain permanent dents, even under severe impacts. The container shall have stainless steel, spring loaded, full grip handles for carrying. The system shall have a Mean Time To Repair (MTTR) of no more than 1 hour. The unit shall be able to withstand the environments specified below and those defined for design types hot and basic as defined in AR 70-38. The unit shall operate in a temperature range of 0 to 40 degrees Celsius. The unit shall be able to withstand shipping and storage temperature range of -40 to +60 degrees Celsius. The unit shall be able to operate at altitudes up to 2.600 meters. The unit shall be able to operate in 5 to 95 percent non-condensing relative humidity. The unit shall be able to withstand 10 free fall impacts per ASTM D5276-98 (corners, edges, and flat surfaces) and 2 hours vibration per ASTM D999-96 without evidence of deterioration from cracking or denting and will retain its water/air tight seal. Operation of the unit shall not be effected by exposure to sand and dust and shall be verified in accordance with Method 510.3 of MIL-STD-810E. The system shall be designed such that all serviceable parts are easily accessible with minimal effort by medical maintenance support. If any special tools are required to perform standard maintenance they shall be provided. Two copies of a technical or service Manual shall be provided with each system, MIL-M-7298 is referenced as a guide for format. This manual shall contain complete instructions for set-up, operation, and maintenance, and a list of component parts. It is preferred to have one copy of the service documentation submitted on computer disk or Cd-Rom format. Computer format to he determined. The operations section shall include illustrated step-by-step procedures for setting up and operating the system, including the location and function of each control, the operation of each tool, pressure adjustments, and daily functional check list. It shall also include illustrated step-by-step instructions for repacking the system for shipment. The maintenance section shall include a list of components, a list of tools, exploded view drawings with part numbers indicated, electrical and utility (compressed air, water, and vacuum) schematic diagrams, pressure adjustment instructions, check-out procedures to assure all system operations are functioning properly, a trouble shooting guide, proper cleaning and disinfection procedures, telephone number, and email contact for technical assistance. If the product covered by this document has been determined by the U.S. Food and Drug Administration (FDA) to be under its jurisdiction, the unit shall comply with the applicable requirements of the Food. Drug, and Cosmetic Act, as amended, and regulations promulgated hereunder. The system shall comply with the applicable requirements of UL 2601.1. The system shall comply with the applicable requirements of ANSI/ADA Specification No. 47. Evaluation Factors: Technical proposals must include sufficiently detailed information to enable evaluation based on the four (4) factors listed below in order of decreasing priority: 1.) Equipment Factors; Conformance to Essential Characteristics and Standardization; 2.) Human Factors; a.) Simplicity; b.) Ease of Use; 3.) Quality; a.) Warranty; b.) Parts Availability; c.) Parts Cost; d.) Serviceability; and 4.) Instruction Materials; a.) Operator?s Manual; b.) Maintenance Manual Regulatory Requirements: The upright ultra low temperature freezer and all of it?s components, shall be compliant with the Food and Drug Administration (FDA) requirements to market and deliver medical products for use in the United States of America, even should delivery be requested outside of the United States. The claims made for the product shall comply with the regulations of the FDA with respect to products for marketing and delivery of a medical product for use in the United States of America, even should delivery be requested outside of the United States. Quote shall be submitted by email only to Debra Walker-Sykes at dasykes@nmlc.med.navy.mil. Quote is due by 3:00pm EST on 10 MARCH 2006. All questions shall be addressed to Debra Walker-Sykes by email only NLT 3:00pm EST 03 MARCH 2006. No phone calls will be accepted.
- Place of Performance
- Address: COMPACFLT, Fleet Dental Office NO1D, 250 Makalap, Pearl Harbor, HI
- Zip Code: 96860-3131
- Country: USA
- Zip Code: 96860-3131
- Record
- SN00992646-W 20060224/060222212718 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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