Loren Data's SAM Daily™

FBO DAILY ISSUE OF FEBRUARY 04, 2006 FBO #1531
SOURCES SOUGHT

L--L -- Document Imaging and Electronic Workflow Management Technology

Notice Date

2/2/2006
 

Notice Type

Sources Sought
 

Contracting Office

Attn: Department of Veterans Affairs Health Administration Center, 300 S. Jackson Street, Denver, Colorado 80209
 

ZIP Code

80209
 

Solicitation Number

741-17-05
 

Response Due

2/16/2006
 

Archive Date

3/18/2006
 

Small Business Set-Aside

N/A
 

Description

RFI 741-17-05 Document Imaging and Electronic Workflow Management Technology. Department of Veterans Affairs Health Administration Center REQUEST FOR INFORMATION 1.0 SUBJECT The VA Health Administration Center (HAC) is issuing the Request for Information (RFI) to take the appropriate measures, in accordance with the Department of Veterans (VA) Health Administration Center (HAC) laws, regulations, and requirements to ensure the ability to integrate document imaging applications with existing technology through the use of work flow. 2.0 DESCRIPTION The Contractor will be required to assist the HAC in delivering document imaging technology to be used in support of HAC operations. The Contractor administrative support functions will include, but not limited to, distributing documentation, maintaining logs and files, copying and providing administrative support, as required. Normal service requirements consist of review, analysis and recommendations for workflow process improvement, support, maintenance and design of document imaging technological solutions, customer support, and troubleshooting document imaging technologies. This may include assisting with the selection of new products or identifying existing HAC software that will satisfy all business requirements. Specifically, this RFI seeks the following deliverables: The Contractor shall perform a detailed analysis of HAC imaging technology as scheduled by COTR. The Contractor shall perform a detailed analysis of HAC business processes to include recommendations for improving the current business process related to OCR, and use of imaging technology for workflow and record maintenance. A detailed, written report that reviews all recommendations, to include cost/benefit analysis, will be delivered after assessment and analysis are completed and within five workdays of assignment. The Contractor will input all accomplished documentation to include but not limited to program assignments and specifications, into a project tracking system on a daily basis. The COTR will review and approve final written report prior to contract expiration. The COTR shall assure the requirements of the contract are provided consistent with industry standards. All deliverables and other material (software and reports) generated by the Contractor in the performance of this contract are the property of the United States Government and are confidential and property of the United States Government and are confidential. 3.0 ADMINSTRATION QUALITY ASSURANCE (QA) The government shall evaluate the Contractor?s performance under this contact. All defective performances shall be reaccomplished when observation indicates deficiencies in the quality of the service. A method of identifying deficiencies in the quality of service before the level of performance deteriorates to an unacceptable level. The Contractor will have sufficient expertise in the area of document imaging and electronic workflow management technology to assist in the automation of HAC Operations. 4.0 PERSONNEL QUALIFICATIONS AND EXPERIENCE Personnel assigned by the Contractor to perform required duties must at a minimum be able to show documented training and have recent experience performing functions in Stellant Acorde Context Imaging, system administration and end user support. Additionally the integration of disparate systems to provide a business based process solution is required. Verity Teleform forms automation including Medi-Claim is extremely important for a success in this position. The Contractor must have a minimum of three years fulltime experience in the performing similar functions and duties. The Contractor shall be able to read, understand, speak, and write English. 5.0 PRIOR PERFORMANCE Past performance (quality of deliverables, timeliness and adherence to deadlines, client satisfaction) on similar work. Past performance shall be demonstrated by brief descriptions of prior similar work in three engagements, including name, position, email address and phone number of the customer for each engagement. The Government may contact references. 6.0 TECHNICAL CAPABILITY/METHODOLOGY Knowledge of functional requirements The contractor?s knowledge of Document Imaging, Optical Character Recognition, and Electronic Workflow Management Technologies. The contractor?s knowledge of workflow systems and their implementation and design Knowledge of Technical Requirements Demonstrated understanding of the current state of the art concerning the technologies applicable to the purpose of this Request for Quote (RFQ), based on the completeness of the contractor?s response to this RFQ. Demonstrated understanding of the technical approach necessary for completing the tasks listed in this delivery order, based on the completeness and correctness of the contractor?s response to this RFQ. 7.0 CERTIFICATION REQUIREMENTS: The following information shall be submitted with RFI 1) Quantity and type of experience with Document imaging Technology. 2) Quantity and type of knowledge and ability in the integration of disparate systems. 3) Quantity and type of experience in implementing, designing, and supporting document imaging workflow in support of business practices. 4) GSA contract information including expiration date. 8.0 SUBMISSION INFORMATION REQUIRED Please include, at a minimum, the following information in the initial paragraph of the submission: -Vendor Information, including point of contact -Vendor background, capabilities -Qualifications, including prior experience, in performing similar services. - Past experience/performance points of contact -Estimated pricing ? include catalog information, if available. -Website -GSA or other GWAC, if available. Please include number, expiration date, etc... -Socioeconomic data -Tax ID 9.0 DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to the RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. In accordance with FAR 15.202 (e), responses to this notice are not an offer and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. 10.0 CONTACT INFORMATION Following is the Point of Contact (POC) for this RFI: Cassandra Williams 303-398-7139 Cassandra.Williams3@med.va.gov Please submit responses via email in Microsoft Office format by 4:00PM February 16, 2006, to the POC at the above listed address. You may also submit supplemental hardcopy materials such as brochures etc. (3 copies each) to the POC. All supplemental material must be received by deadline date. Hardcopy responses should be mailed to the following address: VA Health Administration Center Attn: Cassandra Williams, Contract Specialist, Logistics 3773 Cherry Creek North Drive, West Tower Ptarmigan Bldg, Suite 201 Denver, Colorado 80209
 

Place of Performance

Address: 3773 Cherry Creek North Drive, Denver CO

Zip Code: 80209

Country: United States
 

Record

SN00978900-W 20060204/060202211952 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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