SOLICITATION NOTICE
X -- Hotel Services for AmeriCorps VISTA 2/9/06
- Notice Date
- 11/18/2005
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Corporation for National and Community Service, Procurement, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- AT-PR-02-06-06
- Response Due
- 12/20/2005
- Archive Date
- 1/4/2006
- Description
- HOTEL SERVICES FOR FEBRUARY 6 THROUGH FEBRUARY 9, 2006 The Corporation for National and Community Service, a wholly Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space, and meals for AmeriCorps *VISTA Pre Service Orientation. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. This event will take place within the San Juan Area of Puerto Rico, February 6 through February 9, 2006. The facility must comply with the American with Disabilities Act, should be on the Hotel-Motel national Master List of FEMA/United States Fire Administration. The bid must include the bidders DUNN (Dun and Bradstreet) number and proof they are registered in the Business Partner Network Central Contractor Registration (CCR) system. You can register in the CCR at the following web site: http:/www.bpn.gov. FAILURE TO PROVIDE THIS INFORMATION WILL AUTOMATICALLY DISQUALIFY YOU. Only proposals for hotels without casinos will be accepted. Federal per diem rates apply to this procurement ?Authority: 5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741?5742; 20 U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 486(c); 49 U.S.C. 40118; E.O. 11609, 3 CFR, 1971?1975 Comp., p. 586. ? ?The Federal Travel Regulations is the regulation contained in 41 Code of Federal Regulations (CFR), Chapters 300 through 304, which implements statutory requirements and Executive branch policies for travel by Federal civilian employees and others authorized to travel at Government expense.? Source www.gsa.gov website? ============================================================== The specifications and requirements for this event are as follows: Registration: Two (2) large covered tables set up in the assigned registration area or outside the main meeting room beginning at 10:00a.m. on February 6, 2006 and remaining until the conference conclusion, on February 9, 2006 at 4:00pm. A message board should be set up and left in the registration area throughout the conference. Sleeping rooms (aprox): Thirty double rooms (30) for four (4) nights (February 6-9, 2006) OR Twenty (20) triple rooms for four nights (February 6-9, 2006). Meeting Space: February 6 - (10:00am ? 2:00pm) one general session room with ?U? shape set up for fifteen (15) attendees February 6 - (3:00pm ? 9:00pm) one general session room with round tables of ten (10) for sixty (60) attendees February 7 - (8:00am ? 9:00pm) one general session room with round tables of ten (10) for sixty (60) attendees February 8 - (8:00am ? 9:00pm) one general session room with round tables of ten (10) for sixty (60) attendees, 2 breakout rooms one for thirty (30) attendees and one for 15 attendees. February 9 ? (8:00am ? 9:00pm) one general session room with round tables of ten (10) for sixty (60) attendees; 2 breakout rooms one for thirty (30) attendees and one for fifteen attendees Meals: February 6 ? A.M. Break and Lunch for fifteen (15) attendees February 6 ? P.M. Break and Dinner for 60 attendees February 7 through 9 ? Full breakfast, lunch and dinner for sixty (60) attendees. Times will be assigned. Refreshments: To be served each morning and afternoon of the conference. Morning and afternoon breaks may consist of coffee and juice. Menus must be included in your proposal. Equipment: February 6 through 9 (8:00am ? 9:00pm) ? One (1) projector screen in general session room Two (2) projector screens in the general session and breakout room One (1) sound system with handheld microphone in general session room Rental expenses for A/V equipment must be included in your proposal. Miscellaneous: In submitting a bid, please include inclusive pricing. Only sleeping room rental, meeting room rental, and scheduled meeting cost for these guest should be included in this solicitation. Incidentals: The guest will pay personal expenses (telephone calls, room service, etc.) themselves. Special requirements: Meeting rooms and at least 20% of sleeping rooms must be accessible to physically challenged individuals. At least 20% of attendees at meals will be vegetarians or vegan. Responses to this RFQ are due at the office listed at the bottom of this RFQ by COB December 20th, 2005. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS Code for this requirement is 721110 and the small business size standard is $5M. The provisions at 52.212-1, Instructions to Offerors-Commercial, applies to this Acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items with its offer. This is a best value procurement and evaluations of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52212-5(b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52-222-41; 52.225-3; and 52.232-34. Bid proposals MUST include the following information to be considered: 1.) Per night sleeping room rate for single and double occupancy 2.) Cost PER PERSON for all catering (due to our status as a federal corporation we will only consider food costs which fall within the federal per diem for your area). 3.) Charges for meeting space and audio-visual equipment. 4.) A description of the shuttle service available and any costs associated with shuttle transportation and parking costs. The solicitation number is AT-PR-02-06-06 and is issued as a request for a quotation (RFQ). Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest they you use USPS Priority mail services or a commercial overnight delivery service. Any proposals received after the due date will not be considered. Bids should be submitted to the attention of the Contracting Officer, Corporation for National and Community Service, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA 19107, (215) 597-0740 (voice); (215) 597-4933 (fax) Not later than: December 20, 2005. Only facilities within the San Juan area need apply. Contract award is subject to availability of funds Responses to this RFQ are due at the above office by COB 12/20/2005
- Place of Performance
- Address: San Juan Area of Puerto Rico
- Zip Code: 00918
- Country: Puerto Rico
- Zip Code: 00918
- Record
- SN00934164-W 20051120/051118211521 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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