SOLICITATION NOTICE
R -- Professional, Administrative, and Management Support Services
- Notice Date
- 9/14/2005
- Notice Type
- Solicitation Notice
- NAICS
- 561499
— All Other Business Support Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung, and Blood Institute, Contracts Operations Branch 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, MD, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- BHLBI-PS-2005-174-CDM
- Response Due
- 9/29/2005
- Archive Date
- 10/14/2005
- Small Business Set-Aside
- Total Small Business
- Description
- The National Heart, Lung, and Blood Institute (NHLBI) for the National Institute on Drug Abuse (NIDA) at the National Institutes of Health (NIH) intends to negotiate on a non-competitive basis with Mrs. Mary Anne Glitz, 521 Greenwich Street, Falls Church, Virginia 22046, to continue to provide services to perform various contract administration duties in the NIDA/NIH Contracts Office. Mrs Glitz has gained an in-depth knowledge of the NIH and federal regulations for pre-award and post award administration duties during her previous employment with the federal Government as a Contracting Officer (CO) and her experience preparing pre-decisional documents for SBIR awards. Both as a federal CO and as a private contractor, Mrs. Glitz has analyzed direct and indirect cost proposals, worked with contractors and federal program and contracting staffs and thoroughly used the Federal Acquisition Regultions and NIH procedural guidance on the Small Business Innovative Research (SBIR) process. The purpose of these contract is to have cost analysis advisory services performed for regular and SBIR awards and complex contact modification to enable the Contract Management Branch (CMB) specialists to continue making award funding decisions. The NIDA Contracts Management Branch has responsibilities that include making new contract awards supporting NIDA?s biomedical and behavioral research missions. Mrs. Glitz will be responsible to continue the performance of the tasks as outlined on the following Statement of Work: 1) Pre-Award processing steps on SBIR Phase I and II Contract Projects. The contract Support contractor must use senior level, working knowledge of the SBIR contracts program and perform process steps and prepare necessary associated documentation. Most customarily, this will include performing independent costs analyses and recommending pr-negotiation objectives. The contract Support contractor also must draft documents for NIDA staff to send to prospective research contractors initiating and concluding negotiations. This also includes drafting recommended award documents, using NIH standard contract generation documentation tools. Various file memo and other letters and memoranda for NIDA staff also must be prepared. Samples of many standard memos will be provided, but senior level analyses and initiates are vital for full performance. Similar actions on non-SBIR actions also may be required. 2) Post-Award, Complex contract modifications and support documents. The Contract Support contractor must draft for review and signature by the NIDA Contracting Officer various bilateral change orders, cost overrun settlements, PBS award fee determinations, actions revising funding levels, etc. The contract Support Contractor also must compare and analyze billed costs vs previously negotiated costs, prepare EXCEL spreadsheet data entry comparisons, and make recommendations to the NIDA Contracting Officer on most appropriate actions course. The Contract Support Contractor then must analyze the negotiated vs actual direct effort devoted on appropriate term form contracts to see if the research contractors provided all required effort on those contracts. The contract Support Contractor shall prepare closing documents (samples to be provided by NIDA) on overhead rates and obtain certifications/releases from the research contractors. 3) Processing research contractor?s financing requests. The Contract Support Contractor must examine invoices against existing contract terms (examining contractual cost ceilings/advance understandings, contracting Officer Authorizations, compare billings against other previous bills and contract terms, coordinate review paperwork performed by NIDA Program Officials, and make a recommendation to the NIDA Contracting Officer concerning payment in full, partial payment, or full invoice suspension. Following the review, the Contract Support contractor must enter invoice data into: (1) EXCEL; and (2) NIDA Contract Administration Tracking System databases and file the paperwork into appropriate contract folders. 4) Processing contractors? special approval requests. The Contracts Support contractor must examine contract terms for any applicable coverage, analyze the projected cost impact, and coordinate paperwork with NIDA Program Officials, the NIH property office, Information technology staf, and others as directed. Following the review and coordination, the Contract Support Contractor must draft any appropriate approval/rejection letters, and file copies of such in appropriate contract folders. 5) Review/Action on delinquent deliverables. The Contract Support Copntractor must draft miscellaneous correspondence to Program Officials and/or Contractors as directed, using samples NIDA will provide on a variety of routine contract administration issues. It then must update the NIDA Contract Administration Tracking System databae to reflect such actions. 6) Assorted support staff functions. The Contract Support Contractor must perform miscellaneous jobs necessary to keep overall office paperwork work flowing within assigned deadlines. This involves reconciling Federal and NIDA level reports on obligations and spending and attending and participating in meetings with NIDA program, review and budget staff to learn of specific assignments. This could involve making entries in various NIDA or other Federal databases (e.g, CATS, NIDACIS, CPS, DCIS). In order to maintain continuity of the work that has already been performed, award of a contract to any other source would result in duplication of effort and substantial expense to the Government that is not expected to be recovered through competition. Payment: Payment is to be made in periodic installments (not more frequently than every 2 weeks) based on hours performed. The acquisition is being conducted under simplified acquisition procedures and is exempt from the requirements of FAR Part 6. The North American Industry Classification System (NAICS) Code is 561499, and Size Standard is $6.o Million. This notice of intent is not a request for competitive proposals. Interested parties may identify their interest and capabilities in response to this requirement. The determination by the Government not to compete the proposed contract based upon responses to be considered solely for the purpose of determining whether to conduct future competitive procurement. Comments to this announcement, referencing synopsis number NHLB-PS-2005-174-CDM may be submitted to the National Heart, Lung, and Blood Institute, Contracts Operations Branch, Procurement Section, Building RKL2, Suite 6149, 6701 Rockledge Drive, Bethesda, MD 20892-7902, Attention Ms. Cecilia Morales, Contract Specialist.
- Place of Performance
- Address: Rockville, Maryland
- Zip Code: 20852-3831
- Zip Code: 20852-3831
- Record
- SN00894754-W 20050916/050914211800 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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