SOLICITATION NOTICE
R -- TEST ADMINISTRATOR
- Notice Date
- 8/8/2005
- Notice Type
- Solicitation Notice
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Department of the Air Force, Air Mobility Command, 6th Contracting Squadron, 2606 Brown Pelican Ave., MacDill AFB, FL, 33621-5000
- ZIP Code
- 33621-5000
- Solicitation Number
- FA481405A00TA
- Response Due
- 9/6/2005
- Archive Date
- 9/21/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a proposal is requested, and a written solicitation will NOT be issued. The purchase request number is FA481405A00TA. The solicitation incorporates provisions and clauses as those in effect through Federal Acquisition Circular2005-01. DESCRIPTION: STATEMENT OF WORK MacDill Air Force Base Non-Personal Services Contract Education Center Test Administrator 1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force voluntary off-duty education program to include the Defense Activity for Non-Traditional Education Support (DANTES) and Air Force Professional Military Education (PME) testing programs. 2. PERIOD OF PERFORMANCE: From 01 OCT 05 through 30 SEP 06; may rebid in Sep 07 for FY08 3. QUALIFICATIONS: A baccalaureate degree from a regionally accredited American college or university (ideally with 15-30 semester hours in testing and measurement, counseling and guidance, or a related discipline) AND one year of office or professional work experience, preferably in an academic/educational environment, are strongly preferred. Knowledge of/experience with standardized educational and military testing programs is essential, but not mandatory, as is proficiency with standard AF-approved software including Windows 98/NT, Microsoft Word, Excel, Access and PowerPoint. Resumes and shall be submitted via email with the bid packages to the Installation Education and Training Manager, Anna Zuk-Wolfe. Email: anna.zuk-wolfe@macdill.af.mil NOTE: Must obtain DUNS number and register as official government contractor prior to acceptance of bid. 4. UNIT: A unit shall consist of scheduled appointments for at least five (5) active duty but no more than fifteen (15) authorized examinees for the services identified in this Statement of Work. Authorized examinees who may be tested standby with CESF permission include dependents of active duty U.S. military personnel, DOD, NAF and DODDS civilians, and US military retirees, plus adult dependents of same. Each unit will include testing and applicable administrative time. Average unit of time is around 4 hours. Unit is not based on hours, It is based on one test session of 5 or more authorized examinees. 5. BASIS FOR CALL: The contractor will be on an on-call basis. The Education Office and the test examiner, must schedule a minimum of five active duty examinees, prior to initiating a call for services. A unit may be called for informally by the TCO/ATCO. A maximum of two (2) units will be performed in one calendar day for a minimum of FIVE (5) units per week except in weeks where federal holidays or base closures may occur. The Test Administrator is responsible for checking the test log 24 hours in advance of each scheduled test session to insure five examines have signed up. If a scheduled test session must be canceled due to emergency, 24-hour notification prior to the start of the session must be provided by the test administrator to allow time to contact and reschedule those registered. NOTE: Administrative services identified in paragraph 10 (Related Administrative Tasks), may not be used solely as a unit but must be performed in conjunction with the services identified in paragraph 9 (Primary Task). 6. WORK HOURS/DAYS: It is estimated that a minimum of FIVE (5) units will be required per week and that each unit will require approximately 4 hours. Units will generally be scheduled on separate days (dates and hours for units are Tuesday Wed Thursday) Ideally, three-morning sessions (0800-1200) and two to three afternoon sessions (1230-1630) will be scheduled each week, depending on student demand. Contractor will arrive at least 20 minutes prior to start of test session to insure sessions begin promptly and will provide constant visual supervision throughout the entire session. Changes to the test schedule must be approved by the TCO/ATCO and must be advertised at least 2 weeks in advance. Tests are not scheduled on Federal holidays. 7. GUIDELINES: Provisions of AFI-36-2306 and the DANTES Examination Program Handbook apply. 8. SPECIAL REQUIREMENTS: a. Contractor must inform the ESO of anticipated absence from a scheduled unit at least 24 hours prior to scheduled arrival. If desired, longer absences may be scheduled with the coordination of the ESO. Such absences should not exceed two weeks at a time or four weeks in one fiscal year. Extended absences will not be scheduled when quarterly reports are due or when the Test Control Officer or his/her alternate is on scheduled leave or TDY. b. Contractor must complete the Examination for DANTES Testing Personnel and DANTES Test Administrator's Instructional Course within two weeks of assuming position. Which will be given on the job after hiring. c. In performance of contract requirements, contractor is authorized access to DANTES and PME examinations and to the security container in which they are held. d. Contractor must remain physically present during the entire test session unless relieved by the TCO/ATCO. 9. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS a. Security Training. The contractor agrees to undergo initial and recurring security education training from the sponsoring agency's security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Initial training must be completed within the two (2) workdays of contract start date. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program. b. Pass And Identification Items. The contractor shall obtain the personal and vehicle pass and identification items required for contract performance. c. Retrieving Identification Media. The contractor shall return all identification media, including vehicle passes prior to departing for any reason before the contract expires; e.g. terminated for cause, retirement, etc. d. Traffic Laws. The contractor shall comply with base traffic regulations. e. Weapons, Firearms, and Ammunition. Contract employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on (Andrews AFB). g. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. h. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. The CESF or designee upon initial on-base assignment shall brief contractor employees. i. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. j. Controlled/Restricted Areas. (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check (NAC) investigation before receiving a Restricted Area Badge. k. Key Control. (IF APPLICABLE) The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. 1) The contractor shall immediately report to the CESF or Quality Assurance Evaluator (QAE) any occurrences of lost or duplicated keys. 2) In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor. 3) The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas. l. Lock Combinations. (IF APPLICABLE) The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. PRIMARY TASK: The Test Administrator is responsible for administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by DANTES, ECI, AMC and local regulations (NOTE: additional tests may be added as needed): a. Computer based tests b. All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT, MAT); tests for college credit (CLEP, DSST, Excelsior, GRE Subject); professional certification exams (PRAXIS, ASE); interest batteries (SII) and career assessment inventories (CAI). c.. All AF ECI end of course (EOC) tests including but not necessarily limited to those for Courses 5 and 8, AWC, ACSC and SOS. d. Any tests specifically required by an education institution for admission or for course enrollment, including placement tests. e. Tests requested to be administered by eligible personnel, such as correspondence course and qualification/certification exams. f. Any test required by the Air Force that is not normally administered through the local military test control officer. NOTE: The Military personnel Flight (MPF) handle promotion, DLI, AFOQT, and ASVAB testing. g. Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the ESO. NOTE: Tests will be administered in accordance with instructions provided in testing handbooks, test examiner guides, and TCO/ATCO instructions in a manner, which precludes any possibility of compromise. 11. RELATED ADMINISTRATIVE TASKS: The following tasks are elements of performance in the non-personal services contract for Testing Specialist which must be performed in conjunction with actual test administration but CANNOT be billed as separate units: a. Check room prior to testing to ensure proper spacing between desks and that adequate lighting, heat, and air exist. Ensure testing office and testing room are kept in a condition conducive to good test performance, and that an adequate circulation of fresh air is available. b. Withdraw E.C.I. exams from safe prior to start of each test session. c. Require all examinees to present official picture identification before allowing them to test. d. Check test materials for marks/missing pages before issuing them to students. e. Maintain official DANTES log for all tests, showing the individual's name, the test title and the start and stop times for all test intervals. Ensure each student signs this Log upon receiving his of test and that all entries are complete and legible. f. Instruct all examinees at the beginning of each session as follows: 1) To read carefully and follow instructions exactly as they are printed in the test booklet. 2) To adhere to any proscribed time limits. The contractor will ensure that all timing limits are adhered to and the examinee is aware of the time requirements for each test. g. Review each answer sheet as it is submitted by the examinee to ensure proper completion. h. Check each reusable answer booklet as it is returned for marks and erase them completely. Check all booklets for missing pages and enter the time they are returned in the test log. i. Complete safe and test office security forms at close of each test session. Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are stored in the safe. j. Lock the safes and testing office doors and windows before leaving the testing office. k. Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO. l. Inform TCO/ATCO immediately of any irregularities, which may represent the potential for a test compromise or complaint from a testing candidate. m. Check DANTES exams upon receipt and enter test, serial and part numbers on the DANTAS Automated Test Inventory Program (DATIP), ensuring that entries are made no later than the first duty day after tests are received. Update DANTES inventory sheets monthly via computer or by typing a new one. n. Inventory contents of the safes (accountable DANTES and ECI materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and quarterly inventories and with quarterly reports. o. Identify all newly arrived ECI tests on the envelope, showing the name of the student, test identification number, date received, and expiration date. Enter all in stock ECI tests into the data file in the established format. Contact the squadron training NCO using the form provided to schedule testing ASAP. p. Prepare DANTES order forms for TCO/ATCO signature and advise of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations. q. Notify students when tests have arrived, first by mail and later by phone if needed. File score reports in student records and enter score manually on front of student's AF186. r. Discard obsolete materials within 7 days of receipt of new publications and ensure dated exams are returned by expiration deadlines. s. Maintain The DANTES Examination Program Handbook (DEPH), ensuring currency of all test instructions and policies. t. Maintain a file of special order tests and handle all follow-up associated with these tests. u. Maintain statistical data related to test administration as required by ESO and assist with reports and PowerPoint slides as requested. Such data will include (but not necessarily be limited to) monthly statistics on types of tests administered and to whom (by rank and service) and any additional test related data required for semi-annual and annual reports. v. Maintain all document and correspondence files in a neat and orderly manner. Separate files by calendar year. Contractor will be responsible for making file labels and setting up the file for each new calendar year. x. Process all necessary paperwork required for optimum operation of testing program. y. Refer all questions on schedule changes or testing policy to the TCO/ATCO and all questions on interpretation or application of test results to the counselors. z. Prepare print and Rolling News advertising re: special testing (ASE, NTE, GRE, etc) for ESO or ATCO review and signature at least 3 weeks before the test order deadline. Prepare and maintain a 3month testing calendar to be sent via email every month to all training managers and First Sergeants 11. TERMINOLOGY: Contractor must be completely familiar with the following acronyms and their definitions plus all pertinent regulations. TCO/ATCO Test Control Officer/ Alternate Test Control Officer ESO/CESF Education Services Officer/Chief, Education Services Flight CEA Contract Education Advisor DANTES Defense Activity for Non-Traditional Education Support ETS Educational Testing Services ACE American Council on Education CLEP College Level Examination Program (test for credit) DSST DANTES Subject Standardized Test (test for credit) SAT Scholastic Aptitude Test (undergraduate entrance exam) ACT American College Test (undergraduate entrance exam) GRE Graduate Record Exam (graduate entrance exam available locally) GMAT Graduate Management Admissions Test (graduate entrance exam) MAT Miller Analogies Test (graduate entrance exam) GED (tests of) General Education Development (high school equivalency) SII Strong Interest Inventory ASE (tests of) Automotive Service Excellence ASVAB Armed Services Vocational Aptitude Battery MBTI Myers-Briggs Type Indicator AFIADL Air Force Institute of Advanced Distributive Learning ECI Extension Course Institute (Now called AFIADL) AFIT Air Force Institute of Technology AFOQT AF Officer Qualifying Test PME Professional Military Education AWC Air War College ACSC Air Command and Staff College SOS Squadron Officer School NCOA Noncommissioned Officers Academy SNCOA Senior Noncommissioned Officers Academy Course 5 SNCOA by computer assisted distance learning program Course 8 SNCOA by correspondence CCAF Community College of the Air Force DE Distance Education DL Distance Learning DLI Defense Language Institute DLAB Defense Language Aptitude Battery (Army) DLPT Defense Language Proficiency Tests (Army) AFCT Armed Forces Classification Test (Army) 12. Cancellation: Agreement may be terminated for any breach of test security or scheduling requirements as outlined in 4 and 5 above, or for violation of any stipulation of the Test Administrator Agreement or Statement of Work. Examples: continually not recording or logging in all tests, continuous work deficiencies, after corrective action has been recommended. This new Blanket Purchase Agreement (BPA) will be 100% set-aside for small business, the North American Industry Classification System code (NAICS) is 611710, the size standard is $6M in annual receipts (Not to Exceed). SEE STATEMENT OF WORK. The quote must list the DUNS number, CAGE code, and Federal TIN. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. All contractors doing business with the federal government must be registered in CCR. DELIVERY ADDRESS: Services will be performed at MacDill Education Center MacDill AFB , Florida 33621. PERIOD OF PERFORMANCE: Performance will start on 01 OCT 2005. with one year options PROVISIONS/CLAUSES: The following FAR and DFARS provisions and clauses apply: 52.212-1, Instruction to Offerors-Commercial. In accordance with 52.212-2, Evaluation-Commercial Items, offers will be evaluated based on price, technical acceptability, and past performance records. Additional FAR clauses include 52.212-4, 52.212-5, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-19, 52.225-13, 52.232-33, 252.212-7001, 252.225-7001, 252.247-7024, 52.222-41, 52.222-42, 52.222-47. Contractors must submit with their offers, a completed copy of FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. Contractors must be registered for electronic invoicing at https://wawf.eb.mil/. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. DEADLINE: Offers are due on 6 Sep 05 1400PM EDT. For questions on position call Anna Zuk-Wolfe @ 813-828-7321 or the preferred method of email: anna.zukwolfe@macdill.af.mil Submit offers to the attention of Doris Karekos, contract administrator at 813-828-2936., 6CONS/LGCA, via fax 813-828-3667 or preferably by email to doris.karekos@macdill.af.mil.
- Place of Performance
- Address: Education Center, MacDill AFB FL,
- Zip Code: 33621
- Zip Code: 33621
- Record
- SN00864590-W 20050810/050808212115 (fbodaily.com)
- Source
-
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