SOLICITATION NOTICE
D -- Satellite Production Services for EstuaryLive 2005
- Notice Date
- 8/3/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Ow Service Center, 26 West Martin Luther King Drive, Cincinnati, OH 45268
- ZIP Code
- 45268
- Solicitation Number
- RFQ-OH-05-00181
- Response Due
- 8/19/2005
- Archive Date
- 9/19/2005
- Description
- NAICS Code: 513340 This is a combined synopsis/request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only RFQ; quotes are being requested and a written RFQ will not be issued. The RFQ number is RFQ-OH-05-00181. This acquisition is a 100% small business set aside. The NAIC is 517410, the size standard for which is $12.5 Million. The successful contractor shall provide satellite production services for EstuaryLive 2005 in accordance with the following specifications/statement of work: Introduction The mission of EPA=s Ocean and Coastal Protection Division (OCPD) is to improve the quality of coastal and marine ecosystems in the face of growing watershed threats. To accomplish this, OCPD provides leadership to catalyze public and private cooperative actions, takes steps to prevent and control pollution, and sets measurable goals to chart progress and improve OCPD programs. OCPD, in partnership with NOAA=s Estuarine Reserves Division, is coordinating a National Estuaries Day campaign, an annual Coast Weeks celebration, to educate the public about the importance of estuaries and the need to protect them. National Estuaries Day is September 24, 2005. This year=s featured National Estuaries Day event is EstuaryLive 2005 - to be held September 22 B 23, 2005. EstuaryLive 2005 is a live, interactive field trip on the Web through our nation=s estuaries, targeting a K-12 classroom audience. A remote integration and coordination facility, program coordinator, and the contractor will receive satellite feed from five remote sites 3 US coasts, serially, over two days. Graphics will be added to this satellite feed and will send it back to a satellite for downlink by receivers, including closed captioners, and an Internet video streaming service. School classes stream the program live from the Internet and pull the program directly off of the satellite. They use the Internet to return questions to the current live site for answers. EstuaryLive 2005 will include programs from National Estuarine Research Reserves (NERRs) and National Estuary Programs (NEPs), located in: Garibaldi, Oregon; Tiburon, California; Jersey City and Tuckerton, New Jersey; and Moss Point, Mississippi. Each of these sites will broadcast a program that will last a maximum of 1 hour 10 minutes. Each site will provide an on-camera field trip host that serves as a tour guide for their program. The host for each program will introduce trained naturalists and other experts provided by the site. A facet of this program that makes it so unique is that participants watching the program have an opportunity to submit questions during the program. Individuals provided by the live site will receive questions by email and many of these questions will be integrated into their live program. At this time we have not determined the content of each site=s program for 2005. There will be one additional 1-hour EstuaryLive program that will incorporate three of the five listed sites: Tuckerton, New Jersey; Moss Point, Mississippi; and Garibaldi, Oregon. For this program, all three sites need to be seen on the same screen (a quad screen, the fourth block will be a logo), and all sites need to be able to see and hear one another speak real time - they will be communicating with one another. All sites will not need to be viewed on the quad screen for the entire hour- segments of the program will feature just one site at a time and we will cut back and forth from individual sites to the quad-split. Please visit www.estuaries.gov to view last year=s program (including the EstuaryLive coast to coast program). Throughout the two-day program, each of the five sites do not need to be live all of the time (they should only be live for programs they are actively participating in), but they must be up live in sufficient time to establish good connections and allow for last minute changes. Normally we will cut directly between sites with no pauses. The "next site" should always be up live 30-minutes prior to their showtime for technical evaluation. The maximum number of sites that will be live on the satellite at any one time is 3 (for the EstuaryLive Coast to Coast segment). There will be no Internet connections at most of the sites. EstuaryLive 2005 Schedule* Thursday, September 22, 2005 Time (EDT) Location 11 - 12 Jersey City, New Jersey 12 - 1 Tuckerton, New Jersey 1 - 2 Tiburon, California Friday, September 23, 2005 Time (EDT) Location 11 - 12 Moss Point, Mississippi 12 - 1 Garibaldi, Oregon 1 - 2 Coast to Coast Program *Subject to change Each of the six sites (6th site is Tuckerton, New Jersey location on second day) will need a satellite truck with uplink/downlink capabilities and a camera crew with equipment. The five feeds will need to be downlinked to up to 4 signals (3 remote and 1 integration point) at one time and integrate video and graphics into the program. The contractor must be able to act as the downlink integration and coordination point. The contractor must also have the capability to work with a host site (Tuckerton, New Jersey) which would act as the downlink and integration and coordination center should technical difficulties arise prior to the broadcast. If a host site was to be used as a downlink integration and coordination center, the contractor must supply a satellite truck with up to 9 video inputs, two KU downlinks and redundant power sources (plus specialized equipment)- this will be outlined later in the document. The contractor shall work with the EPA and NOAA to provide satellite and technical support services crucial to the production of EstuaryLive 2005. The contractor must also provide camera crews for each of the five sites, in addition to providing on-air graphics for the two-day program. NOAA will provide the Program Producer for the two-day event. The Program Producer is responsible for all pre-show communication with Reserves and NEP sites working with these sites to make sure inserts, needed graphics, tape roll-ins, site maps and directions are all provided to the Satellite contractor in a timely manner. Support Requirements The contractor shall work directly with the EstuaryLive Coordinator, Project Officer in the EPA=s Ocean and Coastal Protection Division, and personnel from NOAA to provide satellite, technical, camera services and staff support as well as production assistance crucial to the production of EstuaryLive 2005. The contractor shall be located at either the host site (Tuckerton, New Jersey) or a remote site deemed acceptable by the EstuaryLive Coordinator and Program Producer. The contractor shall provide overall management of elements for video production and satellite transmission. The contractor must have solid live broadcast experience and the ability to design, communicate, manage, and direct the live video, graphic, and satellite elements. The contractor shall provide a Director experienced in live television to coordinate the production and placement of vendor produced chyrons, direct tape roll-ins, direct on-site camera operators, switch between sources and segments. The Director will be responsible for working with the Program Producer to maintain an overall high level of production quality. The contractor shall serve as Satellite Production Coordinator (SPC) for the event. As the SPC, the contractor will be responsible for insuring that all satellite locations will be effectively managed and directed as a live video event. The contractor shall coordinate in person with the Program Producer (provided through a separate contract) to organize all the elements and personnel needed for the successful completion of the EstuaryLive 2005 interactive satellite webcast. The contractor must be able to process video, graphics and satellite requests from the Program Producer in house. To minimize the pre-production time and effort spent by the EPA in ensuring that the contractor fully understands the caliber and quality of EstuaryLive 2005, the contractor should: 1) be able to be able to make split second decisions on site during the broadcast, and 2) have a good understanding of the goals and objectives of EstuaryLive as set forth in this statement of work. Items provided by the contractor: The Satellite Production Coordinator (SPC) shall serve to direct and coordinate the overall production of EstuaryLive 2005, including but not limited to: - management of production setup and schedule, - provision of satellite uplink equipment and personnel for the 5 sites and/or the remote coordination and integration facility - integration of the 5 estuary remote sites into the broadcast, integration of one Acoast to coast@ program that incorporates live feeds from three remote sites at one time, three way live conversation and digital quad graphic effect. - ensure the technical quality of each satellite feed, - monitor program content and quality, - switch to remote sites and overlay graphics as directed by the line producer (EPA and NOAA will provide logos) - prepare a communications plan between all remote satellite sites Please note that that largest number of remote sites operating simultaneously will be three, therefore the host site or the remote coordination and integration facility will need up to 3 land telephone lines for the EstuaryLive Coast to Coast segment plus 3 telephone lines for satellite communications- if these need to be installed, the contractor shall be responsible for the cost of installation. Production Staff provided by the contractor at the host site or remote integration and coordination facility will at minimum include: Director, Audio Mixer, Audio Assist, Graphics Operator, and Generator Technician (if redundant power is hard-wired from the power company the Generator Technician would not be needed). The contractor must include specifications for the two following methods (prices should be separated): (1) If the contractor acts as the remote integration and coordination facility, the contractor must have the following capabilities and equipment: - Beta SP playback - 3 satellite downlinks (from remote sites) and 1 satellite uplink for transmission to streaming video/captioning provider as well as museums and universities - At least three phone lines will be necessary to communicate with other sites for the Acoast to coast@ segment - DV-cam recorder for show archiving - Ten new184-minute DV-cam record tapes for archiving program - Collage graphics integration equipment or equivalent high quality graphics system. The contractor shall provide 5 KU satellite transportable uplinks with engineers, cameras, and camera crews with at least 800 feet of camera cable. As many as three sites may require up to 1500 feet of camera cable. Each remote site is one camera, hand-held, live for the duration so camera operators must be experienced and capable of long periods of hand-held live shooting while moving from location to location. Cameras and all field equipment must operate on battery power. The Director must be able to talk to the camera operator. The satellite truck and camera crews should arrive on location the evening prior to their event for setup and testing. If a host truck is used then that location should be setup up the day before the event. The contractor shall provide approximately 15 hours of analogue KU satellite transponder time on the same KU Satellite or satellites as required to accomplish back-to-back sites transmission over the two day event. This will involve sites cutting directly to other sites. Remote sites may or may not directly introduce the next site. The EstuaryLive Coast to Coast will require three sites to be live at one time. Contractor should specify transponder time by the hour in the event that more or less time may be required. In the event that one or more sites may be combined, the contractor should spec satellite trucks and crew by the site, so that costs are minimized. Note that each remote site should be able to downlink the master feed from the host site for remote integration and coordination facility and use the third audio channel for IFB type communication. (2) If the contractor elects to use Tuckerton, New Jersey as the host site, the satellite truck will serve as master control and should have standard production facilities with the following equipment: two production cameras will be required along with Beta SP playback; a third mobile, and a fourth and fifth fixed/robotic cameras using microwave transmission for second site will be provided using existing equipment. In total, there need to be up to 5 live cameras (three with camera operators), 1 Beta SP Playback plus a back up, and 2 satellite downlinks (from remote sites) for a total of 9 input sources plus graphics. In addition, at least three phone lines will be necessary to communicate with other sites for the Acoast to coast@ segment. There is minimal cell phone service at this location, so the contractor shall be responsible for installing any necessary Aland@ phone lines on site. In addition, the contractor should provide an auxiliary generator or arrange for hard-wired power on-location . Supplemental equipment will also include: - An air-conditioned trailer to house certain production elements if required (7x14 or better) - A redundant power generator on site to power Satellite truck and all support equipment (in addition to the truck generator). - Two Ikegami triax cameras with 800= of cable - RTS communications system for production staff - DV-cam recorder for show archiving (NOAA/EPA will bring additional recorder) - Ten new184-minute DV-cam record tapes for archiving program - Collage graphics integration equipment or equivalent with capabilities for moving graphics, still store, etc. The contractor shall design and implement the graphics look for the broadcast and apply this look using a collage graphics system or equivalent that will include character generator and electronic still store. The contractor shall provide a graphic artist to create lower thirds and graphic elements and a CG operator during the show. We estimate that graphic creation may require 10-20 hours of artist time (based on past years). Graphic requirements will not be fully finalized until the week before the production. The contractor shall be responsible for all travel, per diem and lodging for production staff and satellite engineers provided by contractor at the host site or facility and remote sites. The contractor shall be responsible for all craft services (lunch and snacks) for the provided crew at all locations. Contractor should be aware that requirements of the host site may require straight through work with no specified time for lunch, however this likely will not be the case. The contractor shall record the production n three-hour DV-cam tapes. The contractor should provide DV- cam recorder (DSR-50, 80 or equivalent) for recording the show from the host truck or remote location. The contractor shall provide 10 three-hour DV-cam tapes for archiving as noted above. Tapes will be given to the producers at end of show. The contractor shall provide liability and equipment insurance to cover each location and host site and all equipment provided by contractor. The encoding to the webcast will not be done onsite. The server/streaming provider shall provide this service under a separate contract. The webcast components of EstuaryLive 2005 will be provided under a separate contract for streaming services. All equipment provided by the contractor should be fully weatherproofed for use in a hostile, marine environment. These are harsh, wet and windy, saltspray filled environments. Each remote site is one camera, hand-held, live for the duration so camera operators must be experienced and capable of long periods of hand-held live shooting while moving from location to location. Cameras and all field equipment must operate on battery power. For more information on site conditions in previous years go to: http://www.marinegrafics.com/eday/ Deliverables September 21, 2005 Contractor shall set up satellite transmission equipment for the host site or remote integration and coordination facility and the remote sites that are scheduled to be aired live on September 22, 2005. Production crew should be available for a pre-production meeting and set-up. September 22, 2005 Contractor shall set up satellite transmission equipment for remote sites that are scheduled to be aired live on September 22, 2005. Contractor shall provide production staff and equipment to record and transmit the EstuaryLive 2005 program from scheduled locations. September 23, 2004 Contractor shall set up satellite transmission equipment for remote sites that are scheduled to be aired live on September 23, 2005. Contractor shall provide production staff and equipment to record and transmit the EstuaryLive 2005 program from the NC Reserve and the remote sites. Government Furnished Materials Not applicable The quotation for this effort must be Firm-Fixed-Price and include the following pricing information: Item Supplies/ No. Services Quantity Unit Price* 001 Cameras crews 1 lot $________ 002 Satellite Uplinks 5 sites $________ 003 Extra Downlink 1 lot $________ 004 Satellite Time 36 Hrs $________ 005 Downlink 1 lot $________ 006 Production graphics/uplink1 lot $________ 007 Captioning 7 Hrs $________ TECHNICAL EVALUATION FACTORS Award will be made on a "Best Value" determination. The following factors are of equal importance and will be used to score each quote; the factors will be taken into consideration with the proposed price t
- Record
- SN00861727-W 20050805/050803212742 (fbodaily.com)
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