SOLICITATION NOTICE
R -- Inventory of NLM's Serials Collection
- Notice Date
- 7/26/2005
- Notice Type
- Solicitation Notice
- NAICS
- 519120
— Libraries and Archives
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 8600 Rockville Pike, Bethesda, MD, 20894
- ZIP Code
- 20894
- Solicitation Number
- RFQ-NLM-05-160-UHP
- Response Due
- 8/31/2005
- Archive Date
- 9/15/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a synopsis for commercial items prepared in accordance with the format under Simplified Acquisition Procedures in accordance with FAR Part 13.5, as supplemented with additional information included in this notice. This solicitation document incorporates provisions and clauses that are in effect through the July 2005 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2005-04. This acquisition is 100% small business set-aside and the North American Industry Classification System (NAICS) code is 519120 with a small business size standard of $6.0 million. The mission of the National Library of Medicine (NLM) is to collect, preserve and disseminate biomedical information. In support of this mission the Library has assembled one of the largest collections of biomedical literature in the world and continues to collect in some forty biomedical areas and to a lesser degree in related areas. In total the Library?s collections contain approximately 7.5 million print and non-print items. The Library?s print collections are housed in the General Collection, the History of Medicine Division (HMD), and the Main and HMD Reading Rooms. NLM?s serial collection contains approximately 92,000 serial titles (some with more than one holdings location). Of that number 13,524 are titles that have been indexed by NLM (noted hereafter as IM titles). Of the total number of IM titles, 4,850 titles currently are being indexed. The baseline inventory will be an item by item review of bound and unbound serial items that number approximately 1,280,000 bound serial volumes and 8,000-11,000 unbound serial issues. The work to be accomplished will consist of comparing physical volumes at the shelf with the online records, creating, correcting or deleting item records, adding barcodes and security labels, creating or correcting existing holdings records, and identifying and resolving or referring problems as instructed by NLM. The serial titles to be inventoried are housed in the General Collection and HMD collections on the B1, B2 and B3 floor levels. With the exception of titles in HMD and General Collection oversized volumes, the contractor staff shall complete the inventory of each title regardless of the shelving location(s), making sure that every title in the General Collection shelved on the B1 and B3 floor level is treated as a unit. Serials shelved in a special area on B3 designated for oversized items (GENCOLLOV3) and HMD titles will be batched and inventoried separately by the contractor. The inventory of each title shall begin with the first item on the shelf for the title through the last bound volume. The unbound journal issues for open titles that were published beyond the last bound volume on the shelf will not be included in the inventory, although missing and lost item records shall be verified or corrected. The following phases of the inventory are in priority order and shall be done in that order by the contractor: Phase One: All W1, non-W1, and classed serials that have been indexed by NLM (IM titles), excluding indexed analyzed titles. (Estimated 13,525 titles. in 13,720 shelving locations) Phase Two: Non-Indexed W1 serials (Estimated 51,029 in 51,992 shelving locations) Phase Three: Non-Indexed classed collection and W2 serials (Estimated 500 titles. in 503 shelving locations) Phase Four: Analyzed titles (Estimated 26,960 titles) Most of the serial titles in HMD and many in the General Collection were published in foreign languages. The contractor shall refer to Manual of European Languages for Librarians to decipher titles and volume information whenever necessary. A copy of this reference tool will be provided to the contractor by the Project Officer along with other reference materials. The NLM has scheduled a site visit to review the performance site. The site visit is on Tuesday August 15, 2005 from 11:00 AM to 1:00 PM Eastern Standard Time. All participates MUST meet the contract personnel, Uyen Phuong, at 8600 Rockville Pike, Building 38A, Room B1N20, Bethesda, MD 20894. If you have any additional questions, please contact Uyen Phuong at 301-496-6127. The purchase order term will be September 30, 2005 through August 29, 2006 with options for four (4) successive one-year periods. Request for Quotations (RFQ) Number NLM-05 160-UHP will be available on or about August 10, 2005. The FAR provisions and clauses sited herein are incorporated by reference into this solicitation. Offerors are advised to propose in accordance with the provision of FAR 52.212 1, Instructions to Offerors Commercial Items. Offerors are advised to provide with their offer a completed copy of the following provisions: FAR 52.212 3, Offeror Representations and Certifications Commercial Items (http://www.arnet.gov/far/). The following FAR clauses apply to this acquisition: FAR 52.212 4, Contract Terms and Conditions Commercial Items; FAR 52 212 5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. Request for RFQ-NLM-05 160-UHP may be obtained by writing to the National Library of Medicine, Office of Acquisitions Management, 8600 Rockville Pike, Building 38A, Room B1N20, Bethesda, Maryland 20894; Attention: Uyen H. Phuong, Lead Purchasing Agent. Facsimiles WILL NOT BE ACCEPTABLE. All responsive sources may submit a proposal which will be considered by the NLM.
- Place of Performance
- Address: National Library of Medicine, 8600 Rockville Pike, Building 38, Bethesda, MD 20894
- Country: U.S.
- Country: U.S.
- Record
- SN00854644-W 20050728/050726211905 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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