SOLICITATION NOTICE
W -- Lease to Purchase of a new High-Speed Color/Printer/Copier/Scanner
- Notice Date
- 7/5/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- 55 Broadway; Cambridge, MA 02142
- ZIP Code
- 02142
- Solicitation Number
- DTRT57-05-Q-80145
- Response Due
- 7/13/2005
- Archive Date
- 9/13/2005
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The applicable NAICS code is 423420. This solicitation document and incorporated provisions are those in effect through the current FAR which include Amendments from FAC 2005-04 which became effective on June 8, 2005. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The Volpe National Transportation Systems Center (Volpe Center) has a requirement to purchase a new high-speed copier and associated components for the Volpe Center, including service, support, maintenance, installation and training, complete and ready for use. The Statement of Work is as follows: The statement includes trade-in value and removal from Volpe property of existing copier identified in the work statement. The purchase shall be a Lease to Own Procurement (LTOP) where payments will be made monthly over a period of five option years (60 Month LTOP). Volpe Center Normal Business Hours: For information purposes only, normal working hours at the Volpe Center are between 8: 15 AM to 4:45 PM Monday through Friday. Access to the Volpe Center: The contractor shall follow all instructions given by the security force while at the Volpe Center and it buildings. The point of contact shall assist the contractor to gain access to the facilities. Location and Delivery Point: The location of the work is t he: Volpe Center, 55 Broadway Cambridge, MA 02142. The delivery point is: Volpe Center, DTS-25, 44 Potter Street, Cambridge, MA 02142. New Color Copier/Printer/Scanner: The contractor will provide the Volpe Center with one new machine. The machine will be a high speed, high volume color printer/copier/scanner. High Volume Print Center Copier (CLIN 001): The Contractor shall provide one high volume copier able to print at least 600 x 600 dots per inch (dpi) and 125 lines per inch (lpi). The scanner shall be able to scan at least 400 x 400 dpi. The color printer/copier/scanner shall be installed in building 1, 8th floor. The location has direct access to the loading dock at 44 Potter Street. The copier shall include an interposer for insertion of pre-printed material into documents. The C ontractor shall provide a machine capable of multi-tasking different jobs and able to accomplish simultaneous hardcopy document scanning and printing. The machine shall have a queuing mechanism with separate document repositories for both print and scan jobs. The scanner and document feeder provided shall be able to handle original medium sizes between 8.5 x 11 to 11 x 18 and material weights of 16 lb bond to 110 lb index. The copier shall be capable of zooming from 25% to 400% of original size and contain a visible indicator for paper and toner levels. The Contractor will provide the Volpe Center with a color printer/copier/scanner capable of producing up to 30,000 images monthly and at a print speed of at least 35, 8.5 x 11 images per minute. The color printer/copier/scanner will be able to print to paper sizes 8.5x 11 to 12 x 18. The copier shall be equipped with both a finisher and an interposer and also capable of precise back to back (two-sided) output. The color printer/copier/scanner provided shall be furnished with a finisher having an offset stacker and a stapler capable of batch copying and collating. The stacker/stapler shall have a total capacity of not less than 3,000 sheets (8.5 x 11) and have the capacity to automatically inline staple at least 70 sheets of paper for single/portrait comer, single/landscape comer, and dual/portrait long edge. The capacity of the output tray shall be not less than 450 sheets. Electrical requirements are 10 amp, (220/240) volt, and have an auto off (sleep) and low power mode power management. The copier shall be low ozone emis sion (less than 0.04 mg/m3) and Energy Star compliant. Network Capability and Network Module for the High Volume Print Center Copier (CLIN 002). The color printer/copier/scanner shall include a networking module that is enabled and outfitted with software for connection to the Volpe Center intranet so that documents can be sent to the copiers via office personal computers. The contractor shall include a site license or equivalent shall cover a minimum of 10 employees, estimate 10 are able to send documents to this machine to a secure network mailbox. The machine will have a network connectivity controller supported with Ethernet and Microsoft Windows XP and MAC driver. The network module server spooler needs to have capabilities of cataloging the names of all jobs that print. The networ k module server shall be Energy Star Compliant. Controller software is to include comprehensive workflow management capabilities. Also this software must include file manipulation and page manipulation and imposition. Their must be the capability to produce an accounting spread sheet to charge individual Volpe accounts for both color and black and white prints produced on the copier/scanner/printer. Contractor is to provide on-site training on the use and operation of the print controller, document feeder, scanner, copier/printer and output tray and finisher. Installation is to include on-site assistance with the controller and desk-top software installation, the network configuration and all the hardware to insure the software, network and hardware components of the copier/scanner/printe r are working properly. Comprehensive Monthly Service Plan (CLIN 003): Maintenance includes copy allowance of at least 6,000 color image monthly impressions, all supplies, toner, staples, all parts and labor, except paper. Maintenance also includes 4-hour service response time, equipment replacement guarantee, quarterly reviews, delivery and installation. Trade-in and Removal of Old Copiers (CLIN 004): The Volpe Center wishes to trade in the following Xerox copiers for value and the Contractor shall remove the trade-ins as part of the work statement: Xerox Model number: Docucolor 40, Xerox Serial Number: DOC576656, Tag Number: 93064, Location: 1/8-01C; Xerox Model Number: Splash Server, Xerox Serial Number: XA8492DRD8G, Tag Number: 58575, Location: 1/8-01C. Please provide a price for ea ch of the following CLINS and option line items: CLIN 0001 High Volume Color Printer/Copier/Scanner: 4 Months, Unit Price $ _______ Month; CLIN 0002, Network Capability and Network Module for the High Volume Print Color Printer/Copier/Scanner: 4 Months, Unit Price $_______Month; CLIN 0003, Comprehensive Monthly Service Plan: 4 Months, Unit Price $ ________Month; CLIN 0004, Trade in and Removal of Old Copier, include in prices above. Total Cost per month: $____________, Total Cost per 60 months: $____________. CLIN 0005, Option 1, High Volume Color Printer/Copier/Scanner: 12 Months, Unit Price $ _______ Month; CLIN 0006, Option 2, High Volume Color Printer/Copier/Scanner: 12 Months, Unit Price $ _______ Month; CLIN 0007, Option 3 High Volume Color Printer/Copier/Scanner: 12 Months, Unit P rice $ _______ Month; CLIN 0008, Option 4, High Volume Color Printer/Copier/Scanner: 12 Months, Unit Price $ _______ Month; CLIN 0009, Option 5, High Volume Color Printer/Copier/Scanner: 8 Months, Unit Price $ _______ Month. In addition, offeror must demonstrate in writing that they have the ability to purchase new high-speed copiers and associated components for the Volpe Center, including service, support, maintenance, installation and training, complete and ready for use. FAR 52.212-1, Instruction of Offerors-Commercial Items (JAN 2005) is hereby incorporated by reference; The Offeror must complete the Offeror Representations and Certifications required in FAR 52.219-1 by using the Online Representations and Certifications Application (ORCA) at the following website: http://orca.bpn.go v. The Offeror is reminded that as of January 1, 2005, it must provide Certifications and Representations online at least annually via ORCA. FAR Clause 52.212-4, Contract Terms and Conditions ? Commercial Items (OCT 2003), is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items (APR 2005) are hereby incorporated by reference. Additional clauses cited in 52.212-5 that apply to this acquisition are: 52.203-6, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-33, 52.232-34, and 52.222-41. Additional clauses that also apply to this acquisition are: FAR Clause 52.217-5 Evaluation of Options, July 1990; 52.217-9 Option to Extend the Term of the Contract, March 2000. These references may be viewed at www.arnet.gov. A single award will result from this solicitation. Award will be made to the responsible Offeror whose offer conforming with the solicitation will provide the greatest overall value to the Government, considering price. Responses must be received no later than 2:00 P.M. EST on July 13, 2005 to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen M. Marino, DTS-853, 55 Broadway, Building 4, Room 243, Cambridge, MA 02142. Responses may also be sent via email to marinok@volpe.dot.gov. No telephone requests will be honored. When award is made a firm fixed-price purchase order is anticipated. The Government will not pay for any information received. The following notice is provi ded for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $750,000 with interest at the prime rate, as published daily in the Wall Street Journal, plus 1.75 percent. For further information, call DOT Office of Small and Disadvantaged Business Utilization at (800)532-1169 or visit their website at http://osdbuweb.dot.gov.
- Web Link
-
Volpe Center Acquisition Division home page
(http://www.volpe.dot.gov/procure/index.html)
- Record
- SN00841275-W 20050707/050705211740 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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