Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 26, 2005 FBO #1277
SOLICITATION NOTICE

X--X -- Hotel Conference Facilities

Notice Date

5/24/2005
 

Notice Type

Solicitation Notice
 

Contracting Office

Attn: Department of Veterans Affairs, Acquisition Operations Service, (049A3), 810 Vermont Avenue, N.W., Washington, District Of Columbia 20420
 

ZIP Code

20420
 

Solicitation Number

101-46-05
 

Response Due

6/1/2005
 

Archive Date

7/1/2005
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs (DVA) has a requirement for Hotel/Conference Room facilities for participants of the Health Services Research and Development Service conference scheduled for August 30, 2005 through September 2, 2005. The simplified acquisition procedures set forth in FAR Parts 12 and 13 shall be used. This is a combined synopsis/solicitation notice and constitutes the only solicitation/written request for quotation that will be issued. The conference is scheduled for August 30, 2005 through September 1, 2005. The conference attendees may arrive as early as August 28, 2005 and depart as late as September 2, 2005. Summary of Statement of Work (1) Location: Hotels must be located within the Washington, DC Metro area. Properties located in downtown, Washington, DC will receive highest evaluation. Quick and easy transportation and accessibility to hotel location and access to VA Central Office for site visit by VA personnel. (2) Guest Accommodations: It is estimated that 135 guest rooms will be utilized on the 1st arrival night, and approximately 115 rooms will be utilized on August 30 and 31, 2005. On September 1, 2005, approximately 40 rooms will be utilized. While the Government will not be responsible for payment of unused rooms, the Contractor must guarantee that the number of rooms listed above will be available for the dates listed. Conference attendees are responsible for payment of their individual room fees which must not exceed the Government per diem rate. (3) Meeting Space: Space will be needed for the following: (a) Five (5) meeting rooms for 30 people (open square set-up on August 30, 2005, (b) Four (4) meeting rooms (open square set-up) for 30 persons each on August 31 and September 1, 2005. Audiovisual (AV) equipment will be required for all meeting rooms on all 3 days. On-site AV support vendor preferred. Food/Beverage Refreshments will be required each morning (August 30 ? September 1, 2005) from 7:00am until 10:30am. A coffee only reception will be required at 6:00pm on August 30, 2005 Billing: The Contractor must provide one master billing to include all services provided per the enclosed List of Requirements at the conclusion of the conference. This billing shall NOT include any fees for participants? rooms and incidentals incurred in connection with their rooms. Participants are responsible for payment of their own hotel room bills. An on-site business center is preferred. A detailed Statement of Work for the Conference is attached for your review. The clauses 52.212-1 Instructions to Offerors ? Commercial Items, 52.212-3 Offeror Representations and Certifications ? Commerical Items, 52.212-4 Contract Terms and Conditions ? Commerical Items and 52.212-5 Contract Terms and Conditions to Implement Statutes or Executive Orders ? Commerical Items apply to all items in this acquisition and are attached for your review. The North American Industry Classification system (NAICS) code is 721110, with a small business size standard of $6 million. The resulting purchase order shall be firm fixed price. All interested businesses are requested to submit a written quotation. Quotations may be submitted on a SF 1449, SF18 or company letterhead but must include the unit cost as well as extended total cost for all line items on the attached List of Requirements. The quotations shall also include the date that rooms must be reserved by to guarantee availability for the conference dates. The closing date of the RFQ is June 1, 2005 at 10:00 a.m. Firms may fax or e-mail their quotations to (202) 273-7448 or Phyllis.Jackson@va.gov .
 

Web Link

RFQ 101-46-05
(http://www.bos.oamm.va.gov/solicitation?number=101-46-05)
 

Place of Performance

Address: Washington, DC

Zip Code: 20420

Country: United States
 

Record

SN00814363-W 20050526/050524211846 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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