PRESOL | G | The U.S. Army CE-LCMC Fort Monmouth, New Jersey seeks the services for the Administrative Assistant Program in accordance with the Statement of work. Servics will be performed at the Army Community Service Office, Fort Monmouth, NJ.

FBO DAILY ISSUE OF MAY 20, 2005 FBO #1271
SOLICITATION NOTICE

G -- The U.S. Army CE-LCMC Fort Monmouth, New Jersey seeks the services for the Administrative Assistant Program in accordance with the Statement of work. Servics will be performed at the Army Community Service Office, Fort Monmouth, NJ.

Notice Date: 5/18/2005
Notice Type: Solicitation Notice
NAICS: 624190 — Other Individual and Family Services
Contracting Office: ACA, US Army, CECOM Acquisition Center (Base Support) - W912CF, ATTN: AMSEL-AC, Building 1208, Fort Monmouth, NJ 07703-5008
ZIP Code: 07703-5008
Solicitation Number: W912CF-05-R-0004
Response Due: 6/7/2005
Archive Date: 8/6/2005
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. PROPOSAL SUBMISSION 1. Offers will be received no later than Tuesday June 07, 2005 4:00 P.M. Proposal may be submitted electronically to:Stephanie.Maggio@us.army.mil The contract period is approximately for a Base year 01 July 2005 through 30 June 2006 with 4 Option Years and subject to the availability of funds. The following is to be submitted as part of your offer: Resume: A one-page document, which identifies edu cation and one year of experience directly related to the field of Administrative Support Program within the Army Community Service (ACSThree References: References can be personal references or professional references. Resumes may not be from Family mem bers and will be excluded. Reference information shall include name, address, telephone number, and an indication that the reference is personal or work related. The Government may contact these references with regard to past performance. Prices: Please include prices for the base period and 4 option years. 3. Evaluation of Proposals: Technical and Past Performance when combined are greater than the cost factor.PERFORMANCE OF WORK STATEMENT ARMY COMMUNITY SERVICE'S ADMINISTRATIVE ASSISTANT PROGRAM SECTION C C.1. GENERAL The purpose of the Administrative Assistant Program is to provide an administrative support program and coordinate special project programs within the Army Community Service (ACS). ACS is a community oriented Social Service Program to assist eligible clien ts as set forth IAW Army Regulation (AR) 608-1: The Army Community Service Program. C.1.1. SCOPE OF WORK The Administrative Assistant Program Contractor (hereafter referred to as Contractor) shall implement the Administrative Assistant Program to assist the ACS Director as set forth in AR 608-1 and the Department of the Army (DA) Circular 608-94-1 and act as the primary point of contact for the orchestration and execution of all Administrative Assistant Program efforts whether or not he/she is actually involved in the direct service delivery of each initiative. C.1.1.1. The Contractor shall provide Administrative Assistance for the ACS Director as set forth in AR 608-1 and DA Cir 608-94-1. The contractor shall provide the professional and administrative support and personnel to perform the service set forth in this Perfo rmance of Work Statement (PWS). This PWS consists of the following principle features: C.1.1.2. The contractor shall provide a Program Manager to work 40 hours each week, less 10 approved U.S. holidays and 10 days personal time, with prior approval of the COR. C.1.1.3. Services shall normally be 0800-1645, Monday through Friday, however, the nature of the service requires flexibility in work scheduling. Specific hours to be worked will be specified by the COR. C.1.2. PERSONNEL C.1.2.1. Program Manager shall have the following, documented, knowledge, skills, abilities and other qualities: C.1.2.1.1. Basic knowledge of Department of the Army family programs, benefits and entitlements. C.1.2.1.2. Basic knowledge of customer services offered by all ACS programs; Financial Readiness Program (FRP), Family Advocacy Program (FAP), Employment Readiness Assistance Program (ERP), Information & Referral Program (I&R), Installation Volunteer Program (IVP), O utreach (OR) and Relocation Readiness Programs (RRP). C.1.2.1.3. Knowledge of methods and techniques of needs' assessment and problem analysis. C.1.2.1.4. Skill in special program implementation for support groups. C.1.2.1.5. Skill in designing, developing and presenting programs. C.1.2.1.6. Skill in interacting with c lients. C.1.2.1.7. Skill in establishing and organizing relevant program files. C.1.2.1.8. Skill writing articles for public information and dissemination (i.e., news articles, pamphlets, directories). C.1.2.1.9. Skill in using a personal computer for word processing using windows based software. C.1.2.1.10 Skill in coordinating collection of data and statistical entry for ACS accreditation. C.1.3. SECURITY REQUIREMENTS The contractor shall not have access to any documents or information with a higher security classification than For Official Use Only. C.1.4. CONFIDENTIALITY Strict confidentiality shall be maintained regarding personal information of clients. Client records shall be maintained in a restricted file and locked during those times when staff authorized access is not present. Only general information should be re leased to Commanding Officers in referral cases, i.e. cooperation, progress, and failure to keep appointments. Information may be released to other military agencies pertaining to special problems, given with consent or request of the client. C.1.5. QUALITY ASSURANCE Contractor shall establish a quality assurance program to ensure that the requirements of the contract are accomplished as specified. Initial plan shall be presented to the COR within 30 working days of contract award for COR information and approval. Su bsequent modification shall be made as required or to respond to concerns of the COR. Quality assurance will include the following as a minimum: C.1.5.1. A method of obtaining feedback from clients on a pre-determined basis. C.1.5.2. A means to ensure client confidentiality. C.2. DEFINITIONS C.2.1. AAFES Army Air Force Exchange Service C.2.2. ACS Army Community Service C.2.3. ADAPCA Army Drug and Alcohol Prevention & Control Activity C.2.4. AER Army Emergency Relief C.2.5. AFAP Army Family Action Plan C.2.6. AFTB Army Family Team Building C.2.7. AGR Active Guard & Reserve C.2.8. AIRS Alliance of Information and Referral Systems C.2.9. AMAS Army Materiel Acquisition System C.2.10. AMC Army Material Command C.2.11. APF Appropriated Fund C.2.12. AR Army Regulation C.2.13. ARC American Red Cross C.2.14. ARCOM Army Reserve Command C.2.15 BFP Babys First Program C.2.16. CDS Child Development Services C.2.17 CYS Child/Youth Services C.2.18. CFSC Community Family Support Center C.2.19. COR Contracting Officers Representative C.2.20. CPO Civilian Personnel Office C.2.21. DeCA Defense Commissary Agency C.2.22. DODDS Department of Defense Dependents Schools C.2.23. DPCA Directorate of Personnel & Community Activities C,2,24. EFMP Exceptional Family Member Program C.2.25. ERP Employment Readiness Program C.2.26. FAP Family Advocacy Program C.2.27. FRP Financial Readiness Program C.2.28. FM Fort Monmouth C.2.29. FMBS Financial Management Budget System C.2.30. FMCS Fort Monmouth Community Symposium C.2.31. FMOWC Fort Monmouth Officers Wives Club C.2.32. FSP Family Services Program C.2.33. FSG Family Support Group C.2.34. GFP Government Furnished Property C.2.35. I&R Information & Referral C.2.36. IVC Installation Volunteer Coordinator C.2.37. LES Leave and Earnings Statement C.2.38. MACOM Major Army Command C.2.39. MSC Major Subordinate Command C.2.40. MTF Medical Treatment Facility C.2.41. MUSARC Major United States Army Reserve Command C.2.42. MWR Morale, Welfare and Recreation C.2.43. NAF Non-Appropriate Facility C.2.44. NCOWC Non-commissioned Officers Wives Club C.2.45. NG National Guard C.2.46. ORP Outreach Program C.2.47. PAHC Patterson Army Health Clinic C.2.48. POM Preparation for Overseas Movement C.2.49. PWS Performance Work Statement C.2.50. RRP Relocation Readiness Program C.2.51. RATF Relocation Assistance Task Force C.2.52. RC Reserve Component C.2.53. SITES Standard Installation Topic Exchange Service C.2.54. SOP St andard Operating Procedure C.2.55. STARC State Area Command C.2.56. UDWP Utility Deposit Waiver Program C.3. GOVERNMENT FURNISHED PROPERTY (GFP) C.3.1. The Government will provide to the Program Manager for use in connection with this contract the following property: C.3.1.1. Building has sufficient office space for one program manager. C.3.1.2. Access to class A telephone, to be shared with other staff. C.3.1.3. Heat, light, and other essential utilities are supplied. C.3.1.4. One computer, for program implementation, as well as other equipment and supplies as needed and available. C.3.1.5. Standard U.S. Army and Government forms and regulations as required. C.3.1.6. Office furniture, to include, desk, chair, filing cabinet, bookcase, and storage space. C-4 CONTRACTOR FURNISHED PROPERTY C.4.1. The contractor shall not be required to furnish any property or materials relevant to this contract but shall be responsible for receiving, caring and accounting for and returning any government furnished property. The contractor shall familiarize him/her self with the proper care and use of government supplied property. The operation of any necessary equipment, to include training aides within the services to be delivered here under shall be at no additional expense to the government over and above the co ntract price. C.5. SPECIFIC TASKS C.5.1. The program manager shall independently provide the Administrative Assistant Program. C.5.2. The program manager shall have responsibility for establishing and coordinating the Fort Monmouth Exceptional Family Member Support Group in accordance with AR 608-75. C.5.3. The program manager shall have responsibility for coordinating the ACS accreditation in accordance with AR 608-1. C.5.3.1. The program manager shall have responsibility and updating of relevant program files IAW AR 25-400-2, MARKS C.5.4. The program manager shall develop, a needs assessment for Army Community Service. C.5.5. The program manager shall act as receptionist during lunch break. C.5.5. The program manager shall act as a Unit Service Coordinator to individual units as determined by COR. C.5.6. The program manager shall receive cross training in all other ACS program areas as determined by COR. C.5.6.1. The program manager shall provide program specific cross training to ACS contractors, volunteers and government employees as determined by COR. C.5.7. The program manager shall receive client inquiries concerning community services and interview clients to assess the type of assistance required. C.5.7.1. The program manager shall provide information ranging from limited factual response to more detailed factual information about community service systems, agency policies, and application procedures. C.5.8. The program manager shall design and implement additional services to meet specialized installation/activity needs. C.5.9. Record-keeping The program manager shall gather and maintain a variety of data as required by governing program guidance to support management information needs. C.5.9.1. The program manager shall gather, maintain, and analyze data for planning and reporting purposes on a monthly basis. C.5.9.1.1. The program manager shall gather, maintain, and analyze data for the execution of the Administrative Assistant Program budget on a monthly basis. C.5.9.1.2. The program manager shall provide a written report of statistical data on a monthly basis. C.5.9.1.3. The program manager shall provide a written report of statistical data on a yearly basis. C.5.9.2. The program manager shall develop, implement, maintain and update an SOP for each recurring component of the Administrative Assistant Program. C.5.9.3. The program manager shall provide assistance with purchase coordination. C.5.9.4. The program manager shall record daily hours worked in implementation of contract. C.5.10. The program manager shall identify and attend program appropriate training and education sessions as approved by COR. C.6. APPLICABLE DOCUMENTS C.6.1. AR 25-50 Preparing and Managing Correspondence C.6.2. AR 25-400-2 Modern Army Record Keeping System C.6.3. AR 210-1 Private Organizations on Department of the Army Installations C.6.4. AR 310-25 Dictionary of United States Army Terms C.6.5. AR 600-29 Fund-Raising Within the Department of the Army C.6.6. AR 608-1 Army Community Service Program C.6.7. AR 930-1 Army Use of USO Services C.6.8. AR 930-5 American National Red Cross Service Program and Army Utilization C.6.9. DA Cir 608-94-1 The Army Family Action Plan XI C.6.10. DA PAM 352-5 The Army Family...A Partnership C.6.11. DA PAM 600-27 A Sense of Community C.6.12. CECOM-P 25-50-1 Handy Reference Training Guide- Army Correspondence C.6.13. CECOM-P 25-50-2 Staff Procedures Guide C.6.14. CECOM-P 108-5 Guide for Preparing Effective Presentations C.6.15. FM-R 600-15 Fund Raising at Fort Monmouth C.6.16. FM Suppl 1 Private Organizations on Department of the Army to AR 210-1 Installations C.7. DELIVERABLES C.7.1. The program manager shall provide a needs assessment for ACS. C.7.2. The program manager shall provide a comprehensive Exceptional Family Member Support Group for the Fort Monmouth Community. C.7.3. The program manager shall monitor the ACS program managers submissions for the accreditation. C.7.3.1. The program manager shall provide COR with lists of supplies and materials to enhance program implementation. C.7.4. The program manager shall provide after action report to COR within 7 working days of a major event or trip. C.7.5. The program manager shall provide a memorandum of record within 2 working days to report an incident. C.7.6. The program manager shall provide a completed DA FORM 5900-R per AR 608-1 to the COR by the 15th of next month. C.7.7. The program manager shall provide an invoice of hours provide in implementation of contractor to COR by the 1st of each month. C.7.8. The program manager shall provide an SOP for each component of the program within 30 days of award of contract. END OF SECTION 6/26/01
Place of Performance: Address: ACA, US Army, CECOM Acquisition Center (Base Support) - W912CF ATTN: AMSEL-AC, Building 1208 Fort Monmouth NJ; Zip Code: 07703-5008; Country: US
Record: SN00810341-W 20050520/050518212047 (fbodaily.com)
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G -- The U.S. Army CE-LCMC Fort Monmouth, New Jersey seeks the services for the Administrative Assistant Program in accordance with the Statement of work. Servics will be performed at the Army Community Service Office, Fort Monmouth, NJ.