SOLICITATION NOTICE
R -- Scheduled Armored Car Courier Services at San Juan VA Medical Center and Other Facilities
- Notice Date
- 3/23/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Business Office, Purchasing & Contracting, Tres Rios Building - San Patricio, 27 Ave. J Gonzalez Giusti, Suite 600, Guaynabo, Puerto Rico 00968
- ZIP Code
- 00968
- Solicitation Number
- 672-396-05
- Response Due
- 4/6/2005
- Archive Date
- 5/6/2005
- Small Business Set-Aside
- Total Small Business
- Description
- The Department of Veterans Affairs (VA) Medical Center, San Juan, Puerto Rico and Other Facilities has the requirement to furnish all necessary labor, material, equipment to accomplish Regularly Scheduled Armored Car Courier Service in accordance with below specifications. This is a combined sypnosis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation and written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-01. Offerors shall have an established business in Puerto Rico to provide local services at the time when the solicitation will be issued. Solicitation number RFQ672-396-05 is 100% set-aside for small business under NAICS 561613 with a business size of $9.0M. The Government contemplates award a firm fixed-price contract with a Base year and four (4) Options. Base period (05/01/05 ? 09/30/05) include Contract Line Item (CLIN) 0001 Armored Car Courier Services for Veterans Canteen (VCS) located at the Basement Floor for 5 months; CLIN 0002 Armored Car Courier Services for Agent Cashier located at OPA Building, Room 1G-100 for 5 months; CLIN 0003 Excess Liability over $10,000. Option years are the same as described in the Base period, but for 12 months. Bidders shall submit pricing on a separate sheet for Base Period (05/01/05 ? 09/30/05); First Option (10/01/05-9/30/06); Second Option (10/01/06-9/30/07); Third Option (10/01/07-9/30/08); and Fourth Option (10/01/08-9/30/09). Quotation sheet must include period of each year, description of each CLIN, quantity, unit price and total price. The contractor must check in with VA Police Department located at the following locations: Gate #3: VA Medical Center employees parking entrance and Gate #5: VA Medical Center Warehouse entrance. SERVICE REQUIRED: Contractor will pick up and receive securely sealed shipments which may contain any or all of the following valuables: currency, coin, checks, and/or other valuables. If the shipment package does not appear to be securely locked or sealed the armored car service company should not receive said package from the customer. If the armored car service company receives the sealed package then he/she will give the customer a receipt for said sealed package, transport and deliver the sealed package to the bank designated by the VAMC. The VAMC should not receive any unlocked or unsealed package from the armored car company. The contractor will be required to provide security type firearm holster to all armed personnel. These holsters must have a minimum of ?dual retention? consisting of non-stretch thumb break to facilitate re-holstering the gun, and an internal locking device that positively locks the gun in the holster making it extremely difficult to remove the gun from the top, side front, or rear, yet easy for the officer to quickly and easily draw the gun. Armored guards will keep their weapon hand free at all times. The contractor (contractor?s employee) will enter the buildings as follows per site location: VA Canteen Service (Retail Store) - Room D-25 (Basement) and Agent Cashier - Room 1G-100 (OPA). Using the closest entry point to the area designed for pick-up/delivery to avoid undue exposure to our patient/employee/visitor population. This will apply to each designate pick-up/delivery point even if it required moving the armored car from one area of the same building to another. Pick-up/delivery for VA Canteen Service of currency and checks will be made on a daily basis, Monday through Friday, between the hours of 8:00 a.m. and 11:00 a.m. Veterans Canteen Service gets a copy of signed ?operations manifest? each time money is delivered or received and keeps it on file. It contains the driver and delivery guard names, date, the amount being delivered, the amount as being picked up, and the employee who received the money with addresses. The contractor will return deposit slips from the bank to the VA Canteen. Pick-up/delivery for Agent Cashier of currency and checks will be made on a daily basis, Monday through Friday with delivery of cash made not later than 11:00 a.m. Agent Cashier gets a copy of signed ?operations manifest? each time money is received and keeps it on file. It contains the driver and delivery guard names, date, the amount being delivered, the amount as being picked up, and the Agent Cashier who received the money with addresses. The contractor will return deposit slips from the bank to the Agent Cashier. SIGNATURE OF AUTHORIZED EMPLOYEE: The VA and the contractor shall furnish each other with a list of names and individual signature in duplicate of employees who shall have the right to receipt for pick-up/delivery. The contractor shall obtain all necessary licenses and/or permits required to perform this service. The contractor shall take all precautions necessary to protect person and property from injury or damage during the performance of this contract that is caused by staff of the contractor?s employee?s fault or negligence. The VA reserves the right to modify the pick-up/delivery schedule. PAYMENT: Invoices will be paid in arrears on a MONTHLY basis. Invoices must include the following information: contract number, purchase order number, CLIN and covered period of service. Invoices shall be send directly to: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, Texas 78714-8971. Government Federal Holidays observed by the VAMC are: New Years' Day, Labor Day, Martin Luther King Day, Columbus Day, Presidents' Day, Veterans' Day, Memorial Day, Thanksgiving Day, Independence Day and Christmas Day. PICK UP AND DELIVERY LOCATIONS: VA Medical Center, Canteen Service, Retail Store Room D-25 (Basement) - Destination Bank is Banco Popular de Puerto Rico, Cupey Branch. VA Medical Center, Agent Cashier, OPA Room 1G-100 - Destination Bank is Banco Popular de Puerto Rico, Cupey Branch. CONTRACTING OFFICER TECHNICAL REPRESENTATIVES (COTR): Nilsa Negron, Financial Accounts Supervisor, Finance Department at 787-641-7582 extension 11364/1136 or Hector Reyes, Accounting Supervisor, Finance Department at 787- 641-7582, extension 11375. The Contracting Officer (CO) is responsible for the administration of this contract. The Contractor is advised that only the CO, acting within the scope of the contract and, after advice and consultation with the Contracting Officer?s Technical Representative (COTR), has the authority to make changes that affect: contract prices and pricing issues, estimated quantities, delivery terms and conditions, and term of the contract. In no event shall any understanding, agreement, modification, or change order between the Contractor and a person other than the Contracting Officer that deviates from the terms of this contract, be effective of binding upon the Government. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. SUPPLEMENTAL INSURANCE REQUIREMENTS: In accordance with FAR 28.307-2, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.) (b) General liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency. (c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. (d) All Certificates of insurance shall contain an endorsement to the effect that cancellation of any material change in the policies which adversely affect the interest of the Government in such insurance shall not be effective unless a 30-day advance written notice of cancellation or change are furnished the Contracting Officer. (e) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. This solicitation incorporates Wage Determination No. 94-2461, Revision 25, of October 21, 2004. Wage rates can be obtained by accessing web site www.dol.com. FAR Clause 52.212-2, Evaluation ? Commercial Items applies to this solicitation. FACTORS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Experience of the Company in performing this type of work, Qualifications of Technical Personnel (training, experience, certifications); (2) Past Performance: provides at least three (3) other contracts for similar work including description of work, customer, point of contact and phone number; (3) Describe the company?s quality control program; and (4) Price, include sufficient information to show that price submitted is comparable to or less than published catalog prices. Technical capabilities, past performance, and Quality Control, when combined, are equal to price. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The Government intends to evaluate offers and award a contract without discussions, but reserves the right to conduct discussions if later determined necessary. The following provisions and clauses are hereby incorporated into this solicitation by reference. FULL TEXT OF CLAUSES MAY BE OBTAINED BY ACCESSING THE WEB SITE www.arnet.gov/far. OFFEROR SHALL SUBMIT A COMPLETED COPY OF PROVISION 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS ? COMMERCIAL ITEMS (JAN 2005). FAR 52.204-7 CENTRAL CONTRACTOR REGISTRATION (OCT 2003); 52.212-1, INSTRUCTIONS TO OFFERORS- COMMERCIAL ITEMS; 52.203 3, GRATUITIES (APR 1984); 52.217-8, OPTION TO EXTEND SERVICES (NOV 1999); 52.222 1, NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997); 52.222-48, EXEMPTION FROM APPLICATION OF SERVICE OF CONTRACTS FOR MAINTENANCE, CALIBRATION AND MEDICAL AND/OR OFFICE (SEE 22.1003-4 FOR EXEMPTED CATAGORIES)(AUG 1996); 52.223-3, HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA SHEET (JAN 1997); 52.232 18, AVAILABILITY OF FUNDS (APR 1984); 52.232 19, AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984); 52.232 38, SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION WITH OFFER (MAY 1999); 52.237-1, SITE VISIT (APR 1984); 52.212-4, CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (OCT 2003); 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2005); 52.217 9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000). FULL TEST OF CLAUSES MAY BE OBTAINED BY ACCESSING THE WEB SITE www.vawww1.va.gov/OAMM/VAAR. VAAR CLAUSE 852-270-1, REPRESENTATIVES OF CONTRACTING OFFICERS (APR 1984); 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984); 852.270-4 COMMERCIAL ADVERTISING (NOV 1984). Facsimile proposals shall not be accepted. Proposal shall be mailed to the CO at VA Medical Center, Business Office (BO-3), Attn: Mary Jane Gugliano, 27 Avenue J. Gonzalez Giusti Suite 600, Tres Rios Building, San Patricio, Guaynabo, Puerto Rico 00968 and received by 2:00p.m. (local time) on April 6, 2005. Point of contact is Mary Jane Gugliano at 787-781-8700, extension 4745 or Paula Claudio at extension 4703.
- Web Link
-
RFQ 672-396-05
(http://www.bos.oamm.va.gov/solicitation?number=672-396-05)
- Place of Performance
- Address: Department of Veterans Affairs, VA Medical Center, 10 Casia Street, San Juan, Puerto Rico
- Zip Code: 00921-3201
- Country: United States
- Zip Code: 00921-3201
- Record
- SN00774623-W 20050325/050323213058 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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