Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 30, 2005 FBO #1161
SOLICITATION NOTICE

S -- HOUSEKEEPING SERVICES. PLACE OF PERFORMANCE: SOUTHCOM (MIAMI, FL). PERIOD OF PERFORMANCE: 1 APR 05-30 SEP 05 AND FOUR OPTION YEARS THROUGH 30 SEP 09.

Notice Date

1/28/2005
 

Notice Type

Solicitation Notice
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Southeast Regional Contracting Office, ATTN: MCAA SE, Building 39706, Fort Gordon, GA 30905-5650
 

ZIP Code

30905-5650
 

Solicitation Number

W91YTV-05-T-0019
 

Response Due

2/15/2005
 

Archive Date

4/16/2005
 

Small Business Set-Aside

Total Small Business
 

Description

SECTION C-1 GENERAL C.1. GENERAL REQUIREMENTS: C.1.1. Scope of Work. C.1.1.1. The Contractor shall furnish all management, labor, supervision, management support, training, transportation, equipment and materials C.1.1.2. All references to locations and functions of rooms/areas are, as they will exist at contract commencement date. Such references do not necessarily indicate that these locations or function designations will remain stable. The Medical Treatment F acility (MTF) executive staff may change them when necessary to adjust operational procedures. C.1.1.3. This contract covers SOUTHCOM Health Clinic all rooms and areas listed in the Technical Exhibit. C.1.2. Contractor Corporate Experience: The contractor shall submit their proposal information that demonstrates they have experience as a company in providing hospital housekeeping service. The firm must have gained this experience as a result of being regularly engaged in the business of providing housekeeping services in healthcare or patient care environments (e.g., clinic/hospital-inpatients, outpatients, ancillary, surgical and dental care). The minimum level of acceptable experience required is 2 4 months with the previous 36 months for the date initially established for submission of proposals. Periods of creditable performance must have been incurred at more than one site for at least 12 consecutive calendar months at each site. C.1.3. Personnel: The contractor shall assign a full time Housekeeper dedicated solely to the Medical Treatment Facility. Alternate Housekeeper will be assigned in the absence of the full time Housekeeper. C.1.3. 1. Housekeeper and Alternate shall have at least 2 years of prior Housekeeping experience as a Hospital Housekeeper within the last 5 years for a tertiary hospital. C.1.3.2. The contractor shall be required to submit certification certificate to the contracting officer 15 days prior to start up of contract and prior to anniversary date. C.1.4. Training. The contractor shall have a training program that covers all aspects of the scope of work. A copy of the training programs shall be provided to the contracting officer with the contractors cost proposal for evaluation. Training provide d shall comply with federal, state and local requirements. C.1.4.1 Given 15 days notification to allow proper scheduling, the COR will arrange for training space on the MTF premises. Selected MTF staff members may observe the Contractors training program for adequacy. C.1.4 2. Records of employee training shall be a documented and maintained by the Contractor and made available to government evaluators upon request. C.1.5. Uniforms. C.1.5.1. All of the Contractors housekeeping employees, shall wear a standard distinctive uniform of the same color and design clearly distinguishable from all military uniforms. C.1.5.2. The contractor shall provide and require housekeeping personnel to wear photo Identification cards with employees name and firm name. In addition, a security badge may be required by the contractor to wear, which the government will provide. C1.6. Health Requirements: C.1.6.1. The Contractor shall be responsible for all pre employment physical examinations. Required medical examinations and treatment for all related job injuries or illness shall be the responsibility of the Contractor. Government officials at Governmen t expense will perform any additional examinations. C.1.6.2 Emergency treatment to prevent loss of life, limbs, or prevent undue suffering will be provided to contract employees injured while on duty at the MTF. The Contractor shall be charged for medical services provided in accordance with current polici es regarding civilian emergencies or Government/Contractor personnel. C.1.6.3. MTF employee health polices and regulations shall apply to contractor employees. C.1.7. Contractor Quality Control Program: The contrac tor shall establish and implement a Quality Control Program to assure all requirements of the contract are provided. A copy of the contractors Quality Control Program shall be submitted with their cost proposal to the Contracting Officer for Source Selec tion Evaluation Board evaluation. C.1.8. Government Quality Assurance Surveillance (QASP) The government will monitor the contractors performance under this contract, in part using a method of surveillance and by select audits of the contractors own written schedules and procedures. C.1.9. Contractor Procedures Manual: This manual shall consist of a collection of narrative direction/work instructions and standards for the use of Contractor personnel in implementing contractual obligations. Contractor standards shall not conflict wi th, but may expand on, Government standards. The Contractor shall submit their Procedures Manual to the Contracting Officer with their cost proposal. The Procedure Manual accepted by the government at the time of award will become part to the contract. After contract award, the contracting officer will approve any and all changes. C.1.11. Building Security and Conservation. C.1.11.1. Keys. The Contractor shall not be issued any keys in the Clinic. C.1.11. 2. The Contractor shall ensure employees do not open locked rooms or areas to permit entrance by persons other than Contractor employees performing assigned duties. C.1.11.3. Contractor shall maintain a daily in/out log by date for all rooms cleaned. C.1.12. Occupational Health and Safety: The Contractor shall submit a copy of their safety program to the contracting officer with cost proposal. C.1.13. NA C.1.13.1 Safety: The Contractor shall submit a copy of their safety program to the contracting officer with cost proposal. C.1.13.2. Familiarization with applicable Federal, state, local, installation and clinic regulations and policies, including fire prevention, ground safety, employee health, universal/standard precautions, Bloodborne Pathogen, exposure control plan, perso nal protective equipment, tuberculosis, respiratory protection plan, and appropriate disaster plan. C.1.14. Familiarization with contractors technical and procedural manuals provided as part of the medical facility adapted manual. C.1.15. Contractor shall comply with OSHA, Hazard Communication standard (HCS) 29 CFR 1910.1200. This includes location and access to the Material Safety Data Sheet (MSDS) file for products used by the contractor and government personnel, hazardous chemi cal inventory and standard operation procedures (SOP) or operating instructions governing non-routine task involving hazardous materials. C.1.16. Contractor shall provide Housekeeping employees with immunization as required by OSHA Bloodborne Pathogens Standard at his own expense. Any additional requirements will be identified by local MTF policy. Preventive Medicine Service shall be pro vided a copy of each employee immunization status. C.1.16.1. Contractor shall comply with Occupational Safety and Health Administration (OSHA) 29 CFR Part 1910.1030. Occupational Exposure to Bloodborne Pathogens, and Exposure Control Plan applicable at specific MTF where employed. C.1.16.2 . Contingency Plan: The contractor shall prepare a contingency plan to submit with their cost proposal showing in detail how the contractor shall perform contract requirements in the event of labor dispute or strike by contractor personnel and, na tural disasters. C.1.16.3. Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those government required records which are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Section C- 6. C.1.16.4 . Reports/Schedules: The following reports listed are minimum requirements. See attached schedule (TE-1) C.1.16.5. The Contractor shall provide a monthly report to the CO R when carpets are shampooed C.1.16.6. A list of all areas where walls were washed as per schedule. C.1.16.7. A written report of all needed maintenance repairs observed by housekeeping services personnel on each shift. These would include such repairs as broken windowpanes, faulty light fixtures, protruding nails, broken moldings. C.1.16.8. A list of all areas that floors were stripped and waxed per schedule. C.1.16.9. Schedules for all non-daily services shall be provided to the COR at least 5 days prior to the month of accomplishment. Schedules shall include the date, and schedule of completion of each contract requirement. Any changes shall be in writing to the COR at least 24 hours in advance of beginning the output. C.1.16.10. From start up date of contract, the contractor shall submit written rosters of personnel working in the facility and shall provide updates as they occur. C.1.16.11. EMPLOYEE HOURS REPORT: The contractor shall submit in writing to the COR a written report by the third day of each month the total number of hours worked by each employee, the number of employees utilized during the previous month, and the total number of employees working for t he contractor. This information is required for the governments workload and accounting system. C.1.17. No electrical or air powered patient care equipment shall be moved or cleaned by the contractor; this includes surgical instruments, computer equipment, and all physiological monitoring equipment. C.1.7.1. Any equipment the contractor is required to clean shall be cleaned when not in use in accordance with equipment manufacturers instructions. C.17.2. Equipment that is plugged-in for recharging shall be unplugged. This includes computes and telephones. C.1.17.3 Dental chairs, wheelchairs, gurneys, examination tables, doctor's/patient chair, cabinets, and all other furniture and equipment not excluded herein shall be cleaned in accordance with the Contractors procedure manual. The Contractor is responsible to mo ve such furniture and equipment to allow for cleaning both underneath and behind. The Contractor is responsible for cleaning all furniture and equipment not exempted. SECTION C-2 DEFINITIONS C.2. DEFINITIONS: The following terms used throughout this Performance Work Statement (PWS) shall have the following meanings. C.2.1 Clean: Remove all dirt and soil and microorganisms. C.2.2. Vital Patient Care Areas: Due to the size and nature of patient care provided by the Southern Command Health Clinic, all rooms and areas shall be referred to as Vital Patient Care Areas. C.2.3. Carpet Care: Methods used for carpet care are vacuum cleaners and carpet shampooers. All carpets shall be cleaned removing the accumulation of dirt, dust, and bacterial through normal use. C.2.4. Hard Surface Floor Care. Hard surface floor care includes, but is not limited to, asphalt tile, vinyl, rubber tile, mosaic tile, quarry tile, and concrete. Method of cleaning consists of dust mopping, wet mopping, spray buffing, scrubbing, stripp ing, waxing, or refinishing. Methods used will depend on condition of floor and contractors prerogative unless specified by contract. C.2.5. Light Fixtures. Includes ceiling lights, emergency exit lights, and interior lighted signs. C.2.6. Vents Interior of Registers, Diffusers, and Grills,  Covers (R/D/G/C), all parts of the heating and air conditioning system. This includes the outside (that part accessible to cleaning without removal), of vents registers, diffusers, and grill s that are cleaned as part of everyday or weekday cleaning. .C.2.7. Window Interiors: The glass surfaces, which are an integral part of the inner surface of the building. C.2.8. Constant Policing. The clean up of papers and any other debris, removing spills, vomits, spots and marks from walls, loading docks, walkways, floors, carpets and furniture. Constant policing shall be performed in heavily trafficked areas. C.2.9 Surgical Areas: Refers to all rooms/areas in the MTF where surgical or invasive diagnostic procedures are performed, such as: treatment rooms. Surgical areas are case driven. C.2.10. Disinfect. To free from pathogenic microorganisms, or inhibit their growth. C.2.11. Hospital disinfectant: An inter-mediate level disinfectant that is registered with EPA for use in hospitals, clinics, dental offices, or any other medical related facility. Efficiency is demonstrated against Mycobacterium tuberculosis. C.2.12. Disinfection: Killing or inhibiting the growth of Pathogenic Microorganisms on inanimate objects by directly applying physical or chemical means. C.2.13. Exposure Control Plan. Requires employers to identify in writing, tasks and procedures as well as job classifications where occupational exposure to blood or body fluids occurswithout regards to personal protective clothing and equipment. Furth er definitions are in The OSHA Bloodborne Pathogen, Final Standard. C.2.14. General Waste: General waste consists of all hospital waste not classified as regulated medical wastes, or recycle waste. C.2.15. Joint Commission on Accreditation of Healthcare Organizations (JCAHO). A national organization dedicated to improve the care, safety, and treatment of patients in health care facilities through periodic accreditation. C.2.16. Lavatories/Bathrooms: Commodes, bathtubs, shower stalls, sinks, bedpan washers, and commode partitions. C.2.17. Mandatory Documents. Directives the Contractor shall comply with. C.2.18. Medical Treatment Facility (MTF): Southern Command Health Clinic. C.2.19. Soil. Soil can be visible (such) as dust or can be invisible (such) as microorganisms and odors. Soil can be removed chemically, mechanically, or by a combination of both. C.2.20. Formite(Fomes): An inanimate object, such as a doorknob, bed rail, or item of clothing, that is not in itself harmful but is capable of harboring pathogenic microorganisms, and thus may serve as an agent of disease transmission. C.2.21 Nosocomial Infection : An infection acquired by patients and others during hospitalization. C.2.22. Performance Base Work Statement (PBWS). A statement of the technical, functional and performance characteristics of the work to be performed, identifies essential functions to be performed, performance measures, determines performance factors, in cluding the location of the work, the units of work, the quality of work units, and timeliness of work units. C.2.23. Personal Protective Equipment (PPE): PPE is specialized clothing or equipment used by employees to protect against direct exposure to blood or other potentially infectious materials. C.2.24. Public Traffic Areas: Lobbies, corridors, stairwells, meeting rooms, and lavatories (not including bathrooms in patient rooms) C.2. 25. Sanitary: A clean and hygienically safe condition. C.2.26. Sanitizing the process of chemically, or physically reducing a microbial population to a level judged safe by public health standards. C.2.27. Total Disinfection cleaning. The systematic step wise performance of all required cleaning tasks in the vital patient care areas delineated in the PRS (Technical Exhibit 1). The Contractor's failure to perform a single cleaning task shall render the entire service (of that room/area) unsatisfactory. The shortened term, totally clean, when used in the PWS conveys the same meaning as total Disinfection cleaning. C.2.28. Universal/Standard Precautions: Treat all blood and other potentially infectious materials as if infectious. This is not the complete Performance Base Work Statement. The soliciation will have the completed information.
 

Place of Performance

Address: Southeast Regional Contracting Office ATTN: MCAA SE, Building 39706 Fort Gordon GA

Zip Code: 30905-5650

Country: US
 

Record

SN00742210-W 20050130/050128212233 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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