SOLICITATION NOTICE
R -- USPSC for Program Analyst
- Notice Date
- 11/17/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Agency for International Development, Overseas Missions, Dominican Republic USAID-Santo Domingo, Unit #5541, APO, AA, 34041-5541
- ZIP Code
- 34041-5541
- Solicitation Number
- 517-05-003
- Response Due
- 11/30/2004
- Archive Date
- 12/15/2004
- Description
- ISSUANCE DATE: 11-17-2004 CLOSING DATE: 11-30-2004 Ladies/Gentlemen: SUBJECT: RFP 517-05-003 USPSC for Program Analyst (GS-12 equivalent) Washington, DC The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications of qualified individuals from U.S. citizens interested in providing Personal Services Contract (PSC) services as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Any questions on this solicitation may be directed to: Rosa Jimenez Regional Contracting Office USAID/Santo Domingo Unit # 5541 APO AA 34041-5541 TELEPHONE NUMBER: 809 221-1100 FAX NUMBER: 809 221-0704 E-MAIL ADDRESS: rosjimenez@usaid.gov Applicants should retain for their records copies of all enclosures which accompany their applications. All applications and the required documents should be submitted to: Rosa Jimenez Regional Contracting Office USAID/Santo Domingo Unit # 5541 APO AA 34041-5541 Sincerely, Sunil S. Xavier Regional Contracting Officer SOLICITATION NUMBER: 517-05-003 ISSUANCE DATE: 11-17-2004 CLOSING DATE/TIME: 11-30-2004 AT 4:00 PM POSITION TITLE: Program Analyst MARKET VALUE: $59,302 to $77,096 (GS-12 eq.) PERIOD OF PERFORMANCE: Five months (01-01-2005 to 05-31-2005) PLACE OF PERFORMANCE: Washington, D.C. SECURITY ACCESS: Secret AREA OF CONSIDERATION: U.S. Citizen POSITION DESCRIPTION Statement of Work USPSC Program Analyst USAID Cuba Program 1. POSITION TITLE AND GRADE: Program Analyst, Ranging from $58,070 to $75,492 (Equivalent of a GS-12). 2. ORGANIZATIONAL LOCATION OF POSITION: Office of the Assistant Administrator, Bureau for Latin America and the Caribbean, reporting to the Director of the USAID Cuba Program. 3. POSITION TITLE/GRADE OF DIRECT SUPERVISOR: Director of the USAID Cuba Program, FEOC. 4. SUPERVISORY CONTROLS: The incumbent of this position is supervised by the Director of the USAID Cuba Program, Office of the Assistant Administrator, Bureau for Latin America and the Caribbean (AA/LAC), who provides guidance concerning general responsibilities, explains USAID strategic goals and objectives, provides specific policy guidelines, establishes weekly and monthly work assignments, and reviews work in terms of accuracy and contribution to desired results. The incumbent is expected to carry out his/her work in close consultation with the Cuba Program director, providing technical support to the Director as required and assisting implementing NGO and university partners in the development, implementation, monitoring, and evaluation of program activities. 5. INTRODUCTION: The goal of U.S. foreign policy toward Cuba is to promote a rapid, peaceful transition to democracy. U.S. policy recognizes the key importance of civil society in shaping and helping smooth the way for a peaceful transition to democracy in Cuba. To support U.S. policy, USAID has adopted the strategic objective of increasing the flow of accurate information on democracy, human rights, and free enterprise to, from and within Cuba. The USAID program provides grants to U.S. universities and non-governmental organizations (NGOs) to pursue this objective and many other related intermediate results. The incumbent is expected to monitor and help manage the implementation of the USAID Cuba program via basic accounting and grants management of all grants and cooperative agreements. S/he ensures compliance with U.S. Government regulations. 6. DUTIES AND RESPONSIBILITIES OF THE POSITION: The Program Analyst will provide assistance to the Director of the USAID Cuba program by assisting in the strengthening of the USAID monitoring and management of the USAID Cuba program. The Program Analyst will apply basic accounting and grants management techniques to help ensure that all grants and cooperative agreements comply with U.S. Government regulations and contribute to program objectives. The incumbent will analyze program fiscal and financial data and produce analysis required for the Cuba Annual Report as well as in response to specific requests from senior management. The incumbent will assist the Cuba Program Director in specific tasks critical to planning, execution, management, and tracking of the Cuba program budget. The incumbent will be responsible for helping the Program Director prepare all planning documents; submissions for the Congressional Budget Justification (CBJ); and execution of the Operating Year Budget (OYB). The incumbent will help coordinate the Annual Report process for the Cuba program, and also develop other reports on progress toward strategic and intermediate objectives. The incumbent will draft official results reporting and resource requests. Finally, the incumbent will be charged with the monitoring of Bureau?s compliance with Congressional directives and will prepare and obtain USG clearances for all Congressional Notifications concerning program activities. The specific duties of the Program Analyst may include, but are not limited to, the following: a. Program/Budget Management and Oversight (60%) Under the supervision of the Cuba Program Director, the Program Analyst: (1) Gathers, compiles, clarifies and coordinates budget and program data for the Cuba program to include formulating budget options, examining strategy implications, explaining alternatives, and recommending approaches; reviews, edits and consolidates annual and multi-year Annual Report budget data for the program, and maintains databases to support preparation of the Bureau Program and Budget Submission, and the Bureau?s Congressional Budget Justification (CBJ). Develops budget issues for the Annual Report process; identifies and analyzes obligation trends; and derives relevant data from the annual Cuba budget program documents, pipeline reports, and other Annual Report documents. Assists in the preparation of the program narratives, justifying resources requested in the CBJ. Ensures that data for the program is accurate, and that narratives accurately reflect program activities and meet LPA requirements. (2) Tracks all financial expenditure (accruals) data from all grantees, with daily monitoring and action as appropriate to ensure proper movement of funding, and with production of end-of-quarter accruals reports, as well as other financial reporting. Monitors budget allocation and execution to ensure that operating program objectives are met. Performs in-depth, rigorous analysis of budget requests by maintaining and analyzing financial and resources databases. Monitors the use and rate of expenditure of budgeted funds in assigned areas through continuing dialogue with program officials/grantees, review of written documents, and examination of accounting records Reconciles obligating documents with Agency?s accounting system records to ensure that expenses are accurately reflected. (3) Works with the Bureau?s Senior Program Analyst and the Agency?s Office of Financial Management on the preparation of financial tables and reports on the OYB, obligation rates, monitoring of project pipelines, expenditure rates, and any other management aspects of the program budget; analyzes annual costs and develops reports justifying present and future funding needs. Works closely with the USAID Cuba Program Director in planning, coordinating, and managing the comprehensive and complex program operations of the Office. This includes programming and budgeting for contracts, cooperative agreements, and grants to non-governmental organizations. (4) Serves as the unit?s liaison for the preparation and clearance of the Congressional Notifications process with the Bureau for Legislative and Public Affairs (LPA). b. Documentation and Reporting ( 30%) Under the direction of the Senior Cuba Advisor, the Program Analyst will carry out regular reporting responsibilities to the LAC Bureau and other appropriate Agency staff on progress toward achieving specified activities and objectives, providing updated information, analysis and recommendations pertaining to the Cuba program. S/he will draft and contribute to all required USAID program implementation documentation, reviews, and reports including the Annual Report, Cuba Strategic Plan, and program reviews. c. Representation and Coordination (10%) The incumbent will establish and maintain effective working relationships with all Cuba program grantees. S/he will liaise, consult and coordinate with the USAID/Washington Office of Procurement, Office of Financial Management, and other USAID bureaus and offices which play a vital role in implementing the USAID Cuba program. 7. SUPERVISION/OVERSIGHT a. Supervisory Control Over Position This position is supervised by the Director of the USAID Cuba Program, who establishes general responsibilities to meet USAID?s strategic goals, assigns specific monthly and weekly tasks, provides policy guidance, and reviews work in terms of overall accomplishment of desired results. The incumbent informs the supervisor of potentially controversial findings, issues, or problems with widespread impact. Completed projects, evaluations, reports, or recommendations are reviewed by the supervisor for compatibility with organizational goals, guidelines, and effectiveness in achieving intended objectives. b. Guidelines Available guidelines include, but are not limited to, the Automated Directives System (ADS), standard accounting, auditing and financial management operation procedures, and system requirements which require considerable adaptation and/or interpretation for application to issues and problems studied. Administrative policies and precedent studies provide a basic outline of results desired, but do not go into detail as to the methods used to accomplish the project. Administrative guidelines usually cover program goals and objectives of the employing organization. Within the context of broad regulatory guidelines the employee may refine or develop more specific guidelines such as implementing regulations or methods. c. Complexity Analyzes inter-related issues of effectiveness, efficiency, and productivity of individual grants and cooperative agreements. Develops detailed plans, goals, and objectives for the long-range implementation and administration of the program, and/or develops criteria for evaluating the effectiveness of the program. Decisions concerning planning, organizing, implementing and evaluating individual activities are complicated by the difficulty of operating a politically sensitive program within a hostile host-country operating environment. Coordination of 12 ? 15 individual grantees requires in-depth knowledge of their individual backgrounds, capabilities and interests. d. Nature, Level and Purpose of Personal Contacts Contacts are with persons within and outside USAID, and may include Congressional staff, other U.S. government officials, government officials from other countries as appropriate, consultants, contractors, grantees, or business executives. e. Period of Performance The LAC Bureau expects to award a personal services contract to a U.S. Citizen for five months from January 1, 2005 to May 31, 2005. QUALIFICATIONS DESIRED QUALIFICATIONS AND SKILLS a. General Incumbent must be a U.S. citizen capable of securing a U.S. Government ?top secret? security clearance. Must be willing and able to travel throughout the United States. Must have detailed knowledge of U.S. policy toward Cuba, the history of U.S.-Cuba relations, and the current state of U.S. regulations that govern travel and assistance to the island. b. Education and Knowledge A.B. degree in a relevant field such as in social science, history or economics from a U.S. university is required. c. Prior Work Experience Because this is a mid-level, high impact position, the Program Analyst must have private or public sector work experience, in helping manage, implement, monitor and evaluate a diverse and complex set of activities. A minimum of three years of progressively responsible management experience is required, with a proven track record of programmatic accomplishment and professional achievement. Preference will be given to individuals with knowledge of modern management procedures and systematic processes for program development, strategic planning, activity design, monitoring, and evaluation. d. Language and Communication Skills Incumbent must be fluent in English and have proven ability to communicate clearly and concisely, both orally and in writing. Writing ability is critical for technical reports prepared by incumbent. Must have demonstrated ability to produce professional-quality analytical reports. Must be able to make oral presentations logically and persuasively to USAID officials, USAID partners, other donors, and private sector representatives. e. Teamwork/Interpersonal/Operational Skills Demonstrated ability to work effectively with grantees from a wide diversity of backgrounds that may or may not have experience with U.S. government procurement regulations, policies or programs. The applicant must demonstrate ability to work effectively with staff at every level in USAID, as well as with those from other U.S. Government and external non-governmental organizations. Ability to prepare and quickly obtain clearances for congressional notifications, expedite funding requests, and gather necessary information to prepare quarterly accruals reports and the Cuba Program Annual Report. f. Computer Literacy Strong computer, spreadsheet and word processing skills are needed to analyze cost proposals and help manage program budgets, activity goals and account for program achievements, both programmatic and financial. The applicant must demonstrate ability to use effectively USAID systems that account for quarterly accrued expenditures. SELECTION CRITERIA Applicants will be evaluated on the extent and quality of education, experience, language and work skills, and professional presentation as they relate to this position against the following criteria: Academic qualifications: Points 10 Work experience Points 20 Language and communication skills: Points 20 Teamwork/interpersonal/operational skills: Points 30 Computer skills: Points 20 Successful candidate will be selected based on his/her qualifications, work experience, skills and abilities, results of reference checks and an interview. Security clearances will be required. APPLYING: Qualified individuals are requested to submit: For USPSCs a U.S. Government Standard Form 171 or Optional Form 612 (available at the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://fillform.gsa.gov, or at Federal offices); For CCNs and TCNs a resume and/or Mission specified forms. Applications must be received by the closing date and time at the address specified in the cover letter. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview. LIST OF REQUIRED FORMS FOR PSCS Forms outlined below can found at http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/ 1. Standard Form 171 or Optional Form 612. 2. Contractor Physical Examination (AID Form 1420-62). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** * Standardized Regulations (Government Civilians Foreign Areas). ** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCS CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/ to determine which CIBS apply to this contract. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual and Sick Leave ALLOWANCES (if Applicable).* (A) Post Differential (Chapter 500) (B) Danger Pay (Section 650) * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes.
- Place of Performance
- Address: USAID, Washington, DC
- Zip Code: 20523
- Country: USAI
- Zip Code: 20523
- Record
- SN00709192-W 20041119/041117211510 (fbodaily.com)
- Source
-
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