SOLICITATION NOTICE
D -- Maintenance Services for Existing Telecommunications Systems and Equipment at IRS Facilities in Virginia
- Notice Date
- 10/15/2004
- Notice Type
- Solicitation Notice
- NAICS
- 517910
— Other Telecommunications
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), Field Procurement Operations, Southeast Area (OS:A:P:F:SE), 2888 Woodcock Boulevard, Suite 300, (Stop 80N), Chamblee, GA, 30341
- ZIP Code
- 30341
- Solicitation Number
- TIRSE-05-Q-00002
- Response Due
- 10/27/2004
- Archive Date
- 11/10/2004
- Small Business Set-Aside
- Total Small Business
- Description
- IRS is seeking a contractor to service existing IRS owned telecommunications equipment and systems throughout the state of Virginia. Contractor will be required to program and repair equipment and systems, supply and install workstation wiring for voice and data connectivity; repair, supply and install telephone equipment and wiring. Contractor may also be required to replace existing equipment or provide equipment as a new requirement. Current equipment includes Comdial FX, Norstar, Comdial EKTS, Merlin Legend, Merlin Plus, Definity PBX G3si and Merlin Partner.------------------Service will be provided as requested by IRS officials who will be identified at award. Service will be provided at the IRS locations listed below. The estimated number of annual calls at each site, based on historical data, is included for each site.-------- 5205 Leesburg Pike; Bailey Crossroads, VA - (10 calls)--- 11166 Main Street; Fairfax, VA ? (5 calls)--- 601 Jefferson Davis Hwy; Fredericksburg, VA ? (2 calls)--- 1100 Main Street; Lynchburg, VA ? (2 calls)--- 903 Gateway Blvd; Hampton, VA ? (2 calls)--- 200 Granby Street; Norfolk, VA ? (5 calls)--- 400 North Eighth Street, Richmond Federal Office Building, Richmond, VA ? (10 calls)--- 1600 N. Coalter Street; Staunton, VA - (2 calls)------------- THE CONTRACT TERM IS FOR A BASE PERIOD BEGINNING AT TIME OF AWARD THROUGH SEPTEMBER 30, 2005 AND FOUR ONE-YEAR OPTIONS ENDING SEPTEMBER 30, 2009.----This is a time and material contract with labor being the most significant cost element. Award will be made to the Vendor with the lowest labor rate, reasonable cost for parts, and demonstrated capability to provide service at all locations listed above.------YOU MAY SUBMIT YOUR QUOTE ELECTRONICALLY, FAX OR EMAIL (ATTACHED DOCUMENT MUST BE IN WORD). YOU MUST INCLUDE THE FOLLOWING IN YOUR QUOTE: ---(1) Hourly rate(s) to perform service for each option period (see line items below)---(2) A parts and material price list. You may use an existing price list or prepare one. You may also use this list to indicate compliance with Section 508 requirements (See provision entitled Compliance with Section 508 of the Rehabilitation Act of 1973) ----(3) A brief explanation of how you plan to service all locations, i.e., current staffing, multiple office locations, agreements with other vendors, etc.------(4) Response times for each location, i.e., how long after notice before you arrive on site, anticipated completion of routine repairs/installation------(5) Completed FAR Clause 52.212-3 - Offeror Representations and Certifications--Commercial Items (May 2004) ? obtain copy from this website http://www.arnet.gov/far/ FOR EACH LINE ITEM, QUOTE THE HOURLY RATE(S) THAT YOU WILL CHARGE TO PROVIDE SERVICE. IF YOU PLAN TO INVOICE THE GOVERNMENT FOR ADDITIONAL CHARGES NOT INCLUDED IN TIME AND MATERIAL, IDENTIFY THOSE CHARGES: 0001 - BASE PERIOD: Quote hourly rate for labor for Base Period -- Effective date of award through September 30, 2005 0002 - OPTION PERIOD I: October 1, 2005 - September 30, 2006 --Quote hourly rate for labor for Option Period I 0003 - OPTION PERIOD II: October 1, 2006 - September 30, 2007 -- Quote an hourly rate for labor for Option Period II 0004 - OPTION PERIOD III: October 1, 2007 - September 30, 2008 -- Quote an hourly rate for labor for Option Period III 0005 - OPTION PERIOD IV: October 1, 2008 - September 30, 2009 -- Quote an hourly rate for labor for Option Period IV 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.arnet.gov/far/ NUMBER TITLE DATE 52.204-7 Central Contractor Registration (Oct 2003) 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2004) 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAY 2004) 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (Oct 2003) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2004) 52.216-21 REQUIREMENTS (OCT 1995) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--CENTRAL CONTRACTOR REGISTRATION (OCT 2003) ------------- IR1052-01-001 ELECTRONIC FUNDS TRANSFER (EFT) PAYMENTS Effective May 1, 2002, in order to receive payments under this contract/award, contractors are required to register in the Central Contractor Registration (CCR) database. Beginning October 1, 2002, CCR will be the primary database used to obtain contractor information for all Federal Government contracts. Contractors can complete the on-line CCR registration process by accessing http://www.ccr.gov. Annual renewal of a contractor's registration is a requirement. There are mandatory fields in CCR that need to be completed before the registration can become active. For example, contractor business, name, address, telephone, point of contact, business start date, Data Universal Numbering System (DUNS) number (plus 4 digits, if applicable), Taxpayer Identification Number (TIN) and the Electronic Funds Transfer (EFT) account numbers to permit receipt of electronic payments, are all mandatory fields. Registration via the internet can generally be activated within 48 hours, if all the information is complete and accurate. Registration via another method can take up to 30 days. The CCR web site contains information and a telephone number (800-333-0505) where a contractor can call to get an expedited DUNS number, in order to start the registration process. Contractors must obtain the EFT account numbers from its own financial institution, if not already known. Contractors will be ineligible for awards, if they are not registered in CCR, unless they meet an exception or apply for a waiver. Contractors requesting a waiver from CCR registration must apply via the Contracting Officer. Only the Bureau Chief Procurement Officer (BCPO) can approve a waiver from CCR registration and permit the award action, if the contractor is not registered in CCR. Any contractor meeting an exception or obtaining a waiver from CCR registration is still required to get an EFT account in order to receive electronic payments, in accordance with the Debt Collection Improvement Act. Contractors shall then submit a completed Automated Clearing House (ACH) Vendor/Miscellaneous Payment Enrollment Form (formerly SF 3881) directly to: Internal Revenue Service Office of Financial Applications Support and Technology P. O. Box 3339, Cincinnati, Ohio 45201-3339 Or Fax to: (513) 263-5020 The ACH Vendor/Miscellaneous Payment Enrollment Form can be obtained from the IRS Contracting Officer or from the IRS Office of Financial Applications Support and Technology, points of contact, Joan Aker or Nancy Estep at (513) 263-5069/5055, if not included in this solicitation/award. In order for contractor invoices to be determined proper and payments made under applicable awards, contractor EFT information must be valid and current. Valid contractor EFT information must include the Agency information; the Payee/Company information including Taxpayer Identification Number (TIN); and the Contractor's financial institution information, including the nine-digit routing transit number, account type and account number. If the contractor is registered in CCR, changes can be made to its business profile at any time. Under this award, if any changes are made to the mandatory business information in CCR, the contractor is required to notify the IRS Beckley Finance Office within three (3) business days. Under this award, those contractors not registered in CCR but enrolled in EFT payments, are also required to report any changes to their business information to the IRS Beckley Finance Office within three (3) business days. Contractors can e-mail notification of their changed CCR and EFT business information directly to: CFOBFC.CCRPaymentinformation@irs.gov Valid contractor EFT payment information is required in order for the Government to make any payment under this award. Invoices received prior to the receipt of valid EFT information shall be deemed improper for the purpose of prompt payment under this award and payments will be rejected or suspended. Contractors may only request a waiver from EFT payments if they meet one of the criteria listed on the Request for Waiver of Electronic Funds Transfer (EFT) Payment Form. The waiver request form can be obtained via the Contracting Officer or the IRS Office of Financial Applications Support and Technology at telephone (513) 263-5069/5055 or e-mail Nancy.V.Estep@irs.gov or Joan.Aker@irs.gov. Waivers from EFT Payments are only granted by the IRS Office of Financial Applications Support and Technology and contractors must obtain the waiver from EFT payments, prior to award being made. ------------- IR1052-01-002 PAID SYSTEM Access On-line Payment Information. The U. S. Department of Treasury, Financial Management's Payment Advice Internet Delivery (PAID) system provides contractors with invoice payment information included with an Electronic Funds Transfer (EFT) payment made via the Automated Clearing House (ACH) payment system. PAID is free to contractors with Internet access. Registration for the PAID system can be done on-line at http://fms.treas.gov/paid/ (Note: no "www"). Register using your Taxpayer Identification Number (TIN) and then select a user ID, password, and a specific method of delivery. The PAID webmaster will verify your registration and notify you that your access has been activated within five (5) business days and confirm your acceptance by e-mail. Registered contractors can look up all payments, or search by invoice number, amount, date of payment and other remittance information, such as, interest penalty or discounts taken. Access is limited to your payment data and the information is available for 60 days beginning the day after your account has been activated. If you have any questions about payment information found on PAID, contact IRS, Beckley Finance Center at (304) 256-6000. --------COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973 All equipment and services must comply with Section 508 of the Rehabilitation Act of 1973 as explained below. Information pertaining to Section 508, and accessibility standards checklists to determine if items are compliant, can be found at either of the websites listed after this paragraph. To comply with the requirement to provide a list of compliant equipment, vendors may combine that list with the price list requested in instructions for submitting your quote. ----- Section 508 Websites: http://www.access-board.gov/sec508/508standards.htm http://irap.no.irs.gov/508/testing.asphttp://irap.no.irs.gov/508/testing.asp---- Section 508 Compliance The Contractor must provide a comprehensive specific list of all offered electronic and information technology (EIT) products (supplies and services) that fully comply with Section 508 of the Rehabilitation Act of 1973, per the 1998 Amendments, and the Architectural and Transportation Barriers Compliance Board's Electronic and Information Technology Accessibility Standards at 36 CFR Part 1194. The Contractor must clearly indicate where this list with full details of compliance can be found (e.g., vendor's or other exact web page location). The contractor must ensure that the list is easily accessible by typical users beginning five calendar days after award. The contractor must maintain this detailed listing of compliant products for the full contract term, including all forms of extensions, and must ensure that it is current within three calendar days of changes to his product line. The offeror must ensure that all EIT products that are less than fully compliant are offered pursuant to extensive market research, which ensures that they are the most compliant products and services available to satisfy this solicitation's requirements. For every EIT product accepted under this contract by the Government that does not comply with 36 CFR Part 1194, the contractor shall on 30 days notice, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral.
- Place of Performance
- Address: 400 N. 8th Street; Richmond, VA
- Zip Code: 23240
- Zip Code: 23240
- Record
- SN00694988-W 20041017/041015212045 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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