MODIFICATION
D -- OFFICE AUTOMATION SERVICES
- Notice Date
- 8/20/2004
- Notice Type
- Modification
- Contracting Office
- N00178 17320 Dahlgren Road Dahlgren, VA
- ZIP Code
- 00000
- Solicitation Number
- N0017804R2031
- Response Due
- 8/25/2004
- Archive Date
- 12/31/2004
- Point of Contact
- Code XDS12H 540-653-7942 FAX: 540-653-4089
- Description
- This synopsis/solicitation is being posted to both the Federal Business Opportunities (FBO) page located at http://www.eps.gov and the Navy Electronic Commerce on-Line (NECO) site located at http://www.neco.navy.mil.While it is understood that FBO is the single point of entry for posting of synopsis and solicitations to the Internet, NECO is the alternative in case FBO in unavailable. Please feel free to use either site to access information posted by the Navy Sea Systems Command. This constitutes Amendment 0002 to N000178-04-R-2031 issued for the purchase of Office Automation Services. This amendment is to provide answers to questions submitted in response to the RFP issued 29 July 2004 and Amendment 0001 issued 16 August 2004: (1) QUESTION: What is the acceptable cost range NAVSEA is expecting for the solution? Does this range include professional services? (1) ANSWER: The Governments cost estimate is non-disclosable. All proposals will be evaluated using the fa! ctors listed in the combined synopsis/solicitation, which includes price and non-price factors. The products and services to be delivered under the contract are listed in the combined synopsis/solicitation and include professional services. Proposals must include the total cost for the offeror to provide all items under the contract. (2) QUESTION: If offerors proposed a project delivery team with the capabilities to work with NAVSEA to develop refined business processes and update the functionality of the system accordingly, to develop integration points with other technology systems at NAVSEA, provide strategic planning and project oversight, etc., is this in the scope of this project? Or, is NAVSEA only looking for system administration services to support the technology system itself? (2) ANSWER: The answer to the first question is No. The answer to the second question is Yes. (3) QUESTION: Has NAVSEA already documented the information that would be needed to stand up a solution in 14 days? Namely, user groups and hierarchies, business rules, authentication and log-in requirements, data for pull down menus in the system, keyword groups and lists, and all other information referred to directly in the solicitation notice? (3) ANSWER: The Government seeks to use an existing solution and modify as necessary to fine tune it. (4) QUESTION: What is the business driver behind standing up a solution in 14 days? Is this meant as a pilot or as a production release? (4) ANSWER: Answer to first question is: The need for a quick, existing solution. Answer to the second question is: Production. (5) QUESTION: Please confirm that NAVSEA is looking for a hosted solution on an application service provider model and that NAVSEA would not host the system at their facility. (5) ANSWER: Correct. (6) QUESTION: How big of a pipe do you require to your chosen vendor? Do you want it dedicated? (6) ANSWER: We do not require a dedicated pipe. It should be Web-Based. (7) QUESTION: What are your current document counts that you will put into the system, and what volume do you think you will have going forward?This is so we can determine the storage capacities needed for the proposed system. (7) ANSWER: We have no current document count. It will continue to grow as time goes by. Initially, they should plan on at least 80 GB. (8) QUESTION: With regard to selective CD Burning. How often will this take place, and since you have access to the system, is this something that your personnel will take care of or something that you want to winning vendor to handle. If the later, we need to know how often and in what volume. (8) ANSWER: The vendor would be taking care of the CD burning. It is up to the vendor to provide a proposed plan to accomplish this. At the very least, at least once a week. (9) QUESTION: We are DOD 5015.2 Certified (Chapter 2 and 4) - is this a requirement for this system? (9) ANSWER: No. (10) QUESTION: How many scanning stations will there be? If we have to provide the hardware, we will need to know how many scan stations, and their locations. (10) ANSWER: No scanning stations. All input will be electronic. (11) QUESTION: Do you use Active Directory to give folks access to certain systems? (11) ANSWER: No. (12) QUESTION: Are you going to create your own WorkFlows, or do you want the winning vendor to do that? (12) ANSWER: The work flows will be defined by us as far as notification and routing. (13) QUESTION: Do you want your firm fixed price to include the cost of maintenance to the system, or is that a separate item? (13) ANSWER: The general maintenance of the hardware should be included in the price. (14) QUESTION: Since you have a current mail server, for the inclusion of email being part of the proposed system, would it be sufficient to say that we would tap your current email server, and archive and index all emails and their attachments into the Document Management System? (14) ANSWER: The system should include a simple stand alone mail program in the case the existing e-mail is not available. (15) QUESTION: What legacy systems do you have that will be part of the data entry? We would propose to integrate to those systems (if you want) so that data entry is done o! nce. Data entry into your legacy system while viewing the document can link the Data and the document together so that retrieval can be done through your legacy application or within the document management system. If you have current systems in place that folks are keying data to, we can integrate to them as well so as to provide those users the ability to see, review, edit, etc... documents/records that have been scanned into the system. They would have a show me the paper button that would automatically log them into the Doc management system and allow them to retrieve the supporting documents associated with that data. (15) ANSWER: No. (16) QUESTION: Do you have a budget for this project, and if yes, what is it? (16) ANSWER: See answer (1). (17) QUESTION: You state in section 2.4 that notification of work is to be done through email. You further state that the system needs to be able to send mail out directly. If your email system is out, how do you propose that the end user gets their work-to-do? I propose that if that happens, the user can log into our system, and they would be given what their work is, allowing them to work and know what they have to do regardless of your internal email servers) being down. (18) ANSWER: We are not so concerned with doing work. We are more concerned about notification of a document that has been uploaded. The last part of the question is a proposal to solve the issue. Such information is to be included in the offerors formal proposal.
- Record
- SN00648693-W 20040822/040820213007 (fbodaily.com)
- Source
-
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