SOLICITATION NOTICE
R -- Integrating Behavioral health services into Virginia's Primary Care Settings
- Notice Date
- 7/6/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Health and Human Services, Program Support Center, Division of Acquisition Management, Parklawn Building Room 5-101 5600 Fishers Lane, Rockville, MD, 20857
- ZIP Code
- 20857
- Solicitation Number
- Reference-Number-04m000182
- Response Due
- 7/20/2004
- Point of Contact
- Darren Jansen, Contract Specialist, Phone 301-443-1857, Fax 301-443-3238, - Margaret Kelly, Contracting Officer, Phone 301-443-4988, Fax 301-443-3849,
- E-Mail Address
-
djansen@psc.gov, mkelly@psc.gov
- Description
- SIMPLIFIED ACQUISITION PROCEDURES DATE: JULY 6, 2004 REQUISITION NO: 04M000182 INTENDED SOURCE: VIRGINIA PRIMARY CARE ASSOCIATION, INC. (VPCA) PERIOD OF PERFORMANCE: DATE OF AWARD THROUGH TWELVE MONTHS PURPOSE: THE DEPARTMENT OF HEALTH AND HUMAN SERVICES, SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION, THROUGH THE PROGRAM SUPPORT CENTER, PLANS TO AWARD A SOLE SOURCE SIMPLIFIED ACQUISITION TO PRIMARY CARE ASSOCIATION, INC. (VPCA). CLOSING DATE IS JULY 20 , 2002. THE SPECIFIC OBJECTIVE OF THIS PROCUREMENT IS AS FOLLOWS: THE OBJECTIVE OF THIS PURCHASE ORDER IS TO EXPAND THE WORK INITIATED BY THE VIRGINIA PRIMARY CARE ASSOCIATION UNDER THE HRSA/SSAMHSA MENTAL AND BEHAVIORAL HEALTH SUMMIT INITIATIVE. THIS INITIATIVE INTRODUCED THE INTEGRATION OF PHYSICAL AND BEHAVIORAL HEALTH WITHIN EIGHT COMMUNITY SETTINGS, LOCATED IN THE FIVE HEALTH PLANNING REGIONS OF THE STATE OF VIRGINIA, WITH A FOCUS ON REACHING THE RURAL HEALTH DELIVERY SYSTEM BY INTRODUCING SCREENING AND BRIEF INTERVENTION FOR PROVIDERS WHO PROVIDE SERVICES TO PEOPLE WITH SUBSTANCE USE PROBLEMS IN THE RURAL HEALTH CARE SETTING. THE RURAL POPULATION AND THE PROVIDERS WHO SERVE THESE PATIENTS REACH A DISTINCT REGION OF THE STATE AS WELL AS DISTINCT SEGMENT OF THE POPULATION. UNDER AN EARLIER PURCHASE ORDER NAMED, "SUBSTANCE ABUSE: INFORMATION FOR PRIMARY CARE PROVIDERS" WAS DEVELOPED AND DELIVERED TO PRIMARY CARE PROVIDERS THROUGH A SERIES OF TECHNICAL ASSISTANCE RESOURCES TO THE RURAL PRIMARY CARE COMMUNITY THROUGH REGIONAL TRAINING SESSIONS. THE NEED FOR THESE RESOURCES AND TRAINING IS DOCUMENTED IN THE REPORT, "SHORTAGES OF MENTAL HEALTH PROFESSIONAL IN VIRGINIA." THE IMPLEMENTATION AND DELIVERY OF BOTH THE TRAINING SESSIONS AND COLLABORATIVE TRAINING MATERIALS ON BEHAVIORAL HEALTH SERVICES, INCLUDING THE INTRODUCTION AND TEACHING SURROUNDING SCREENING AND BRIEF INTERVENTION, HAVE STARTED TO FILL AN ARTICULATED GAP IN SERVICE DELIVERY OF EVIDENCE-BASED SERVICES IN RURAL VIRGINIA. IN HEALTH CARE, SCREENING REFERS TO THE PROCESS DESIGNED TO IDENTIFY PEOPLE WHO HAVE OR ARE AT RISK FOR HAVING AN ILLNESS OR DISORDER. THE PURPOSE OF SCREENING IS TO TARGET PERSONS FOR INTERVENTION AND OR TREATMENT IN ORDER TO REDUCE THE LONG-TERM MORBIDITY AND MORTALITY ASSOCIATED WITH THE SCREENING. BY INTERVENING EARLY AND RAISING THE INDIVIDUALS' CONCERN ABOUT THE RISK FACTORS FOR SUBSTANCE USE RELATED PROBLEMS, IT IS EXPECTED THAT SCREENING FOR DRUG AND ALCOHOL PROBLEMS IN THE COMMUNITY SETTING MAY REDUCE SUBSEQUENT USE. SOME TYPES OF CLINICAL APPROACHES, FOR EXAMPLE, BRIEF INTERVENTION, MAY ALSO BE DELIVERED TO THE PATIENT IN THE PRIMARY CARE BY TRAINED STAFF. IN 2003-2004, THE INTRODUCTION OF SCREENING AND BRIEF INTERVENTION TECHNOLOGY TO THE PRIMARY CARE PROVIDERS IN THE RURAL POPULATION WAS IMPLEMENTED IN THE FIVE REGIONAL HEALTH PLANNING AREAS OF VIRGINIA DURING EIGHT TECHNICAL ASSISTANCE WORKSHOPS BY THE VIRGINIA PRIMARY CARE ASSOCIATION. THE RESULTS INCLUDE AN INCREASED DEMAND FOR FURTHER DISSEMINATION OF THIS TRAINING AND MATERIALS TO INCREASE THE KNOWLEDGE AND PRACTICE BASE OF SCREENING AND BRIEF INTERVENTION TECHNOLOGY WITHIN THE RURAL COMMUNITY BY PRIMARY CARE PROVIDERS. LARGE SYSTEMS OF RURAL CARE, INCLUDING THE HEALTH CARE FOR THE HOMELESS AND COMMUNITY HEALTH CENTER SYSTEMS, WHICH HAS HAD SOME MEMBERS TRAINED IN SCREENING AND BRIEF INTERVENTION TECHNOLOGY IN 2003/2004, HAVE CALLED FOR MORE TRAINING AND RESOURCE DISSEMINATION TO INCREASE PROVIDER KNOWLEDGE AND PRACTICE. THIS CALL FOR ACTION, BY THE RURAL PRIMARY CARE PROVIDER COMMUNITY, HAS PROPOSED RESTRUCTURING THE SCHEDULE AND LOCATION OF THE 2004-2005 TRAININGS TO TAKE PLACE IN LARGE PRIMARY CARE SYSTEMS TO REACH THE ENTIRE PRACTICE BASE, SO THAT ALL MEMBERS OF THE PRIMARY CARE TEAM ARE INTRODUCED TO SCREENING AND BRIEF INTERVENTION TRAINING AND MATERIALS AT THE SAME TIME, WITH THE SAME TECHNOLOGY TO BE IMPLEMENTED IN THE SAME SETTING. REQUESTS HAVE BEEN MADE FOR TRAINING IN THE EVENINGS TO ACCOMMODATE PATIENT SCHEDULING AND TO MINIMIZE DISRUPTION TO PATIENT SCHEDULING AND THE DELIVERY OF CARE. THE VPCA WILL CONSULT WITH EACH PARTICIPATING CLINIC AS TO THE OPTIMAL MECHANISM TO MEET THEIR NEEDS FOR EACH PRIMARY CARE TEAM TO HAVE ACCESS TO THE TA MATERIALS. THIS WILL PROVIDE EACH SITE THE OPPORTUNITY FOR MULTIPLE STAFF IN THE PRIMARY CARE PROVIDER TEAM TO HAVE ACCESS TO THE TA AND COLLABORATIVE MATERIALS IN THE FORMAT DEFINED BY THE PROVIDER. THOSE PARTICIPATING IN THE 2003-2004 MADE THIS REQUEST WHILE UNDERSCORING THE VALUE OF HAVING ACCESS TO THE MATERIALS AS A RESOURCE IN VARIOUS FORMATS. TASK 1: THE CONTRACTOR WILL MEET WITH THE GOVERNMENT PROJECT OFFICER (GPO) AND OTHER APPROPRIATE STAFF AT THE CENTER FOR SUBSTANCE ABUSE TREATMENT 9CSAT) IDENTIFIED BY THE GPO, IN ORDER TO DETERMINE THE BEST APPROACH FOR ACCOMPLISHING THE TASKS COVERED BY THIS PURCHASE ORDER. THIS MEETING MAY TAKE PLACE EITHER IN PERSON OR VIA CONFERENCE CALL. TASK 2: BASED ON THE RESULTS OF TASK 1, THE CONTRACTOR WILL PROVIDE CSAT WITH AN ACTION PLAN FOR TECHNICAL ASSISTANCE, DESCRIBING HOW THE VCPA WILL IDENTIFY THE SPECIFIC INTENDED AUDIENCES AND NUMBERS OF THE PRACTITIONERS AND PRACTICES WHICH COMPRISE THE RURAL MEMBERSHIP OF THE VIRGINIA PRIMARY CARE ASSOCIATION AND HEALTH CARE FOR THE HOMELESS PROGRAMS IN THE RURAL AREAS TO REACH THE UNDERSERVED POPULATION. THE CSAT GPO WILL REVIEW AND APPROVE THIS PLAN AND THE CONTRACTOR WILL SERVE TO SECURE APPROVAL AND TRANSMIT APPROPRIATE DOCUMENTATION TO CSAT BEFORE INITIATING ACTIVITIES. THE PLAN WILL TAKE INTO ACCOUNT THE UNIQUE CHARACTERISTICS OF THE ORGANIZATION, THE GEOGRAPHIC REGION AND ITS POPULATION OF PRIMARY CARE PROVIDERS AS WELL THE PATIENTS SERVED IN THIS REGION. TASK 3: THE CONTRACTOR WILL BUILD UPON THE MATERIALS DEVELOPED, PRODUCED AND DISSEMINATED THE PREVIOUS YEAR WITH REVISIONS REFLECTING FEEDBACK FROM THE USERS AND APPROVED BY THE PROJECT OFFICER. THE NUMBER OF TYPES OF TECHNICAL ASSISTANCE MATERIALS PRODUCED WILL BE CONSISTENT WITH THE NUMBER OF PERSON TO RECEIVE TECHNICAL ASSISTANCE AS SPECIFIED IN THE TECHNICAL ASSISTANCE PLAN. TASK 4: THE CONTRACTOR WILL DETERMINE COLLABORATIVELY WITH EACH SITE HOW MATERIALS CAN BE UTILIZED FOR COMPLEMENTARY TA WITH EACH SITE AND AS FOR REFERENCE MATERIALS BY THE PRIMARY CARE PROVIDER. THIS WILL FURTHER INCREASE DIFFUSION OF THE TECHNOLOGY AMONG PRIMARY CARE PROVIDERS. OFTEN MORE THAN ONE MEMBER OF THE PROVIDER TEAM REQUIRES ACCESS TO THE MATERIALS. VPCA WILL WORK WITH EACH PRIMARY CARE SITE TO DETERMINE THE MOST USABLE FORMAT FOR THE MATERIALS IN EACH PARTICIPATING SITE. THIS WILL BOTH EXPAND THE ACCESSIBILITY OF THE MATERIALS AND THEREFORE THE SCREENING AND BRIEF INTERVENTION TECHNOLOGY. TASK 5: THE CONTRACTOR WILL IDENTIFY THE PROVIDERS TO RECEIVE THE TECHNICAL ASSISTANCE AND WILL PROPOSE THE NUMBER OF MEETING, METHODS, LOCATIONS, AND DATES AT WHICH THE TECHNICAL ASSISTANCE WILL BE PROVIDED. A LISTING OF ALL TRAININGS/EVENTS AND THE PROVIDERS REACHED WILL BE SUBMITTED TO THE GPO FOR APPROVAL. TASK 6: THE CONTRACTOR WILL PREPARE A SUMMARY OF THE TECHNICAL ASSISTANCE EVENTS, DESCRIBING THE OUTCOMES, AND HIGHLIGHTING ANY DIFFERENCES BETWEEN THE FIRST AND SECOND YEARS. THE REPORT WILL INCLUDE THE NUMBER OF COLLABORATIVE TRAINING MATERIALS DISSEMINATED, THE NUMBER OF ATTENDEES REACHED, RESPONSES OF THE RECIPIENTS OF THE MATERIALS AND TRAINING. TASK 7: THE CONTRACTOR WILL PROVIDE CSAT WITH MONTHLY REPORTS ON TECHNICAL ASSISTANCE ACTIVITIES AND A FINAL REPORT ON THE PROJECT. SOLE SOURCE DETERMINATION IS BASED UPON THE FOLLOWING: SINCE 1980, THE VIRGINIA PRIMARY CARE ASSOCIATION (VPCA) HAS WORKED WITH VIRGINIA'S COMMUNITIES AND PRIMARY CARE PROVIDERS, AS DEMONSTRATED IN THE WORK IMPLEMENTED ON BEHALF OF CSAT IN 2003-2004, TO BRING PRIMARY CARE TO THE RURAL, UNDERSERVED AND AGING POPULATION GROUPS RESIDING IN VIRGINIA. IT HAS NOW DEVELOPED AN AREA OF EXPERTISE AND SKILLS RECOGNIZED BY THE PRIMARY CARE COMMUNITY AND DENTAL COMMUNITY TO PROVIDE SCREENING AND BRIEF INTERVENTION TRAINING AND MATERIALS IN VIRGINIA. THROUGH ITS WORK IN SCREENING AND BRIEF INTERVENTION, THE VPCA HAS FURTHER ESTABLISHED ITSELF IN THE STATE AS AN OPINION LEADER AND CENTRAL POINT FOR THE PRIMARY COMMUNITY TO ENSURE THAT PROVIDER COMMUNITY HAS ACCESS TO THE LATEST TECHNOLOGY WHICH RESULT IN ACCESS TO IMPROVED PATIENT SERVICES. VPCA'S HISTORY OF WORKING IN AND COLLABORATING WITH VIRGINIA'S RURAL AND GROWING AGING POPULATION. BOTH POPULATIONS ARE SERVED BY THE PRIMARY CARE PROVIDER WHO HAVE DOCUMENTED SUBSTANCE USE INTERVENTION NEEDS IN THE PRIMARY CARE SETTING, WHICH HAS BEEN THE FOCUS OF ITS 2003-2004 EFFORT. THEIR ONGOING RELATIONSHIP AND KNOWLEDGE WITH BOTH THE HOMELESS AND CHC'S POOR AND RURAL POPULATION IS CRUCIAL TO THE FURTHER DIFFUSION OF THE TECHNICAL ASSISTANCE MATERIALS AND TRAINING WHICH ARE HIGHLY RELEVANT TO THE PROVIDER AND TO THE IMPLEMENTATION OF SCREENING AND BRIEF INTERVENTION. TOO OFTEN THE AREA OF SUBSTANCE ABUSE IS OVERLOOKED OR NOT ADDRESSED IN THE PRIMARY CARE SETTING. VPCA'S LEADERSHIP ROLE IN THE SUBSTANCE ABUSE AREA SERVES TO DISTINGUISH THE VPCA IN ITS CAPACITY TO ASSESS AND FILL THE GAP FOR PROVIDERS IN THIS CRITICAL AREA IN THE RURAL SETTING. THEIR LEADERSHIP AMONG RURAL POPULATION'S PRIMARY CARE PROVIDER GROUP HAS AFFORDED THEM THE OPPORTUNITY TO BOTH WORK WITH AND HEAR THE NEEDS OF THE PROVIDER AS REFLECTED IN THIS PROPOSAL. GREATER EXPERTISE IN THE AREA OF SUBSTANCE ABUSE SCREENING AND BRIEF INTERVENTION TECHNOLOGY IS NOW ASSOCIATED WITH THE VPCA. BECAUSE OF ITS UNIQUE RELATIONSHIP WITH ITS MEMBERS, AND BY LISTENING TO ITS MEMBERS, IT HAS BECOME ACCEPTABLE TO IMPLEMENT TA WITHIN THE PRIMARY CARE SETTING ITSELF AND TO TAILOR THE COLLABORATIVE MATERIALS TO EACH PARTICIPATING SITE. PRESENTING TA WITHIN THE SETTING WHERE PRIMARY CARE PRACTICES TAKES PLACE IS A BIG STEP FORWARD. BY DOING SO, THE STRATEGY AND TECHNIQUE ARE FURTHER DIFFUSED AND CUSTOMIZED TO REACH THE PRACTITIONER WITHIN THE CLINIC SETTING, AND THE POPULATION SERVED IN THE RURAL SETTING. THE VA PRIMARY CARE ASSOCIATION HAS AN ONGOING RELATIONSHIP WITH THE ADDITIONAL PRIMARY CARE PROVIDERS WHO WILL BE REACHED AND ARE IN NEED OF THIS TECHNOLOGY AND ITS ASSOCIATED SCREENING AND BRIEF INTERVENTION TRAINING. THROUGH EARLIER TRAINING EFFORTS AND DIFFUSION OF INNOVATION AMONG RURAL VIRGINIA PRIMARY CARE PROVIDERS THE WORD IS OUT THAT THE VA PRIMARY CARE ASSOCIATION'S IS A SOURCE OF TESTED EXPERTISE IN SCREENING AND BRIEF INTERVENTION NEEDS WITHIN BOTH THE RURAL PRIMARY CARE PROVIDER AND PATIENT POPULATIONS. THE PROPOSED SIMPLIFIED ACQUISITION IS FOR SERVICES FOR WHICH THE GOVERNMENT INTENDS TO SOLICIT AND NEGOTIATE WITH ONLY ONE SOURCE (FAR 6.302-1). A DETERMINATION BY THE GOVERNMENT NOT TO COMPETE THIS PROPOSED SIMPLIFIED ACQUISITION BASED UPON RESPONSES TO THIS NOTICE IS SOLELY WITHIN THE DISCRETION OF THE GOVERNMENT. CONTRACTORS MAY FORWARD CAPABILITY STATEMENTS TO THE REFERENCED ADDRESS. INFORMATION RECEIVED WILL NORMALLY BE CONSIDERED SOLELY FOR THE PURPOSES OF DETERMINING WHETHER TO CONDUCT A COMPETITIVE PROCUREMENT. FOR FURTHER INFORMATION, PLEASE CONTACT DARREN JANSEN, IN ROOM 5C-13, PARKLAWN BLDG. 5600 FISHERS LANE, ROCKVILLE, MD 20857 OR ON 301-443-1857.
- Record
- SN00615455-W 20040708/040706211643 (fbodaily.com)
- Source
-
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