SOLICITATION NOTICE
C -- Southwest Oregon Irrigation System Design
- Notice Date
- 6/4/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of Agriculture, Natural Resources Conservation Service, Oregon State Office, 101 SW Main Street, Suite 1300, Portland, OR, 97204-3221
- ZIP Code
- 97204-3221
- Solicitation Number
- NRCS-OR-04-008
- Response Due
- 6/18/2004
- Archive Date
- 7/18/2004
- Point of Contact
- Chris Martin, Contract Specialist, Phone 503-414-3213, Fax 503-414-3102, - Rene Walls, Contract Specialist, Phone 503-414-3212, Fax 503-414-3102,
- E-Mail Address
-
chris.martin@or.usda.gov, rene.walls@or.usda.gov
- Description
- SPECIFICATIONS FOR DESIGN AND ENGINEERING SERVICES IRRIGATION SYSTEM DESIGN, INSTALLATION AND EVALUATION in SOUTHWEST OREGON A. GENERAL 1. DEFINITIONS a. "A&E" as used in these specifications refers to the Architecture/Engineering firm or other entity selected to perform the work defined in this contract. b. "Contracting Officer" (CO) as used in these specifications means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. c. "Contracting Officer's Technical Representative" (COTR) as used in these specifications means the person who provides technical review of the work submitted by the A&E firm and advises the Contracting Officer as to the suitability of the submittal. d. "Engineer" as used in these specifications refers to the Project Manager as defined in Paragraph A.9. 2. SCOPE a. The work covered by this contract shall consist of the performance of all operations described below in Paragraph A.4. DESCRIPTION OF WORK, as necessary to prepare irrigation system designs including construction drawings, specifications and cost estimates, irrigation design reviews, irrigation construction quality control and irrigation system evaluations in the following 5 Southwest Oregon counties: Coos, Curry, Douglas, Jackson and Josephine. The designs shall conform with the functional requirements of the Resource Management System (RMS) Plan developed for each District Cooperator by the NRCS or the designated Soil and Water Conservation District. b. The A&E shall furnish all personnel, equipment, labor, materials, transportation and space, and perform the work in accordance with these specifications and with the various NRCS manuals, handbooks, technical releases, and other publications as listed in Paragraph A.5. REFERENCE MATERIALS, of these specifications. 3. DESCRIPTION OF THE SITES The irrigation systems will be installed on farms throughout the 5 counties in Southwest Oregon listed in paragraph A.2 SCOPE in a variety of settings, soils and crops. 4. DESCRIPTION OF WORK a. Irrigation System Design This phase consists of evaluating the irrigation system site and gathering information such as soils, crops, topography and method of water delivery or take-out. Determining irrigation water requirements based on climate, soils, crop needs, irrigation water management needs, and selecting and sizing irrigation system components in accordance with those requirements and the RMS plan. Developing construction drawings and specifications, engineer?s estimate, quality assurance plan and operation and maintenance plan. The operation and maintenance plan will be agreed to by landowner via signature prior to installation of the system. Information developed during irrigation system design will be contained in a written design report which will be made available to the NRCS prior to the beginning of construction, during construction and after construction. All designs shall meet NRCS standards as described in Section IV of the Field Office Technical Guide. Consultation with the landowner may be necessary. b. Irrigation System Design Review This phase consists of irrigation system design reviews by the A/E which have been submitted by others. Design reviews will be performed to verify compliance with NRCS standards and industry practice. The initial design review will be accomplished, and design comments returned to the designer within 15 working days of submission of the design to the A/E. Review comments will be compiled and submitted to the designer in a standardized format as approved by the NRCS. No more than two reviews per design will be required prior to approval as meeting NRCS standards and industry practice. c. Service During Construction This phase consists of providing construction quality assurance services at identified critical times during construction. Making changes in design, drawings, and specifications when needed, provide interpretations of the drawings and specifications; and providing consultation services to the contractor during construction to insure that the practice is installed in conformance with the drawings and specifications to the extent practicable. Construction quality control activities shall be documented through the use of diaries, copies of test results and other methods as needed. All pertinent information related to construction quality control shall be made available to NRCS. d. Post Construction This phase consists of documenting the as-built condition of the practice immediately after construction. Surveys will be performed and as-built drawings developed based on the as-constructed irrigation system. As- built drawings and associated documentation will be produced and delivered to the NRCS office in the county in which the work is being performed. e. System Evaluation This phase consists of evaluating existing irrigation systems to determine their effectiveness in providing a suitable environment for the crop(s) grown while addressing environmental concerns as outlined in the National Engineering Handbook Section 652, Irrigation Guide and meeting all legal requirements including water rights and Oregon Water Law and other operational rules, if supplied by an irrigation district or canal/ditch company. Irrigation system evaluation results will be presented to the NRCS in a report format which will include all factors influencing the operations and performance of the system. 5. REFERENCE MATERIALS a. NRCS National Engineering Manual (NEM) b. NRCS National Engineering Handbook (NEH): Chapter 652, Irrigation Guide Chapter 623, Irrigation Water Requirements Section 3 - Sedimentation Section 4 - Hydrology Section 5 - Hydraulics w/supplements A and B Section 18 - Groundwater Section 20 - Specifications for Construction Contracts c. NRCS Technical Releases, (TR- ): 5 Structural Design of Underground Conduits 25 Design of Open Channels 60 Earth Dams and Reservoirs 61 Engineering Layout, Notes, Staking and Calculations 73 Computer Aided Design and Drafting (CADD) Standards d. Other NRCS Publications: NRCS Supplement to OSHA Parts 1910 and 1926 Construction Industry Standards and Interpretations Engineering Field Manual for Conservation Practices National Operations and Maintenance Manual 6. PREVIOUS WORK a. The NRCS has completed the following items pertaining to this project: (1) A resource management system (RMS) has been or will have been developed for each farm for which one or more irrigation system design/construction/evaluation services are needed. 7. MATERIALS FURNISHED BY NRCS a. NRCS standards and specifications may be accessed at http://www.or.nrcs.usda.gov/ b. NRCS National Engineering Handbook, Chapter 652, Irrigation Guide c. NRCS National Engineering Handbook, Chapter 623, Irrigation Water Requirements 8. SUPERVISION Project Manager. A member of the A/E's firm, who is a registered Professional Civil or Agricultural Engineer in the State of Oregon, shall be designated by the A&E as Project Manager. The Project Manager shall be fully cognizant of the contract requirements for the performance of the work and the requirements of meeting the performance schedule. The person designated by the A&E as Project Manager, and approved by the CO, shall serve in this capacity throughout the duration of the project. If the Project Manager must be replaced by the A&E, the replacement candidate must have the same or greater qualifications as the originally approved Project Manager. The A&E shall submit documentation, as requested by the CO, which supports the replacement candidates training, experience and qualifications. The CO will have a 30 day evaluation period within which to approve or disapprove the candidate. In the case where the CO feels additional documentation is required, the A&E shall submit the additional information required and the 30 day evaluation period will not begin until all information has been delivered to the CO. 9. PERSONNEL The A&E shall submit for the CO's approval the names and qualifications of all persons who will be supervising and performing work on this contract. The work detailed by these specifications shall be actually performed by those who have been approved to do the work. Less experienced and/or less qualified personnel shall not be utilized for the performance of this contract unless approved in advance by the CO. The employees designated by the A&E, and approved by the CO, as Irrigation Engineers shall serve in this capacity throughout the project. If an assigned employee must be replaced by the A&E, the replacement candidate must have the same or greater qualifications as the originally assigned employee. The A&E shall submit documentation supporting the replacement candidate's qualifications. The CO will have 30 days after submission of all documentation to evaluate and approve or disapprove the replacement candidate. Project personnel assigned by the A&E to this project shall have the following minimum qualifications: Irrigation Engineer: Approximately ten (10) years of responsible experience in the hydraulic design of irrigation application systems (sprinkler and gravity systems including the development of irrigation water management plans). The candidate shall have a bachelors degree in civil, agricultural or bioresource engineering from an ABET accredited college or university. The candidate shall be currently registered as a Professional Engineer in the State of Oregon. The candidate should be completely knowledgeable of the theory and practice of irrigation water management, irrigation system design, irrigation system installation and irrigation system evaluation for agricultural irrigation systems. The candidate should have specific training and experience in the design of measures for mitigation of adverse impacts to fish and wildlife resources and habitat. The candidate should be able to demonstrate experience in the preparation of construction drawings and specifications for agricultural irrigation systems. Staff Personnel: Engineers, Designers, and Technicians: Staff engineers, designers and technicians, working under the direct supervision of the Irrigation Engineer, may be used only for routine repetitive calculations, the development and preparation of data input for computer programs, computing volumes, areas or measuring lengths, and the preparation of cross-section and profile drawings necessary for preliminary design. Staff engineers shall be supervised by a project engineer and may be used for simple designs and design calculations that involve the application of fundamental principles of irrigation engineering design and construction. The project engineer or irrigation engineer shall check and initial as checked all work performed by staff engineers. Staff engineers assigned to this project shall have a bachelors degree in civil, agricultural or biosystems engineering from a four year ABET accredited college or university and be registered as professional engineers or engineers in training. 10. BASIS FOR DESIGN a. All designs shall be developed on the basis of the materials furnished as listed in Paragraph A.7. The A&E shall evaluate the materials and assess their suitability for design. Any omissions, discrepancies or inadequacies of data within the materials furnished shall be promptly reported to the CO in writing. Such reports shall contain suggestions for supplementary resource materials, investigations or corrective actions required to secure adequate data. If the data are not available, and the CO agrees that the supplementary data are needed, the CO will make the necessary arrangements to acquire the data and provide it to the A&E. If needed, this contract will be modified to extend the performance time for any delay in providing the supplementary data. b. The criteria and methods of investigations, layout and design shall conform to the requirements shown in the references listed in Paragraph A.5., as applicable. The A&E is cautioned that use of the listed references and materials does not necessarily assure that all aspects of design have been fully addressed. Methods used in elements of design not covered in NRCS references shall conform to accepted engineering practices and be properly noted and referenced. c. The design shall conform to all applicable federal, state, and local laws and regulations pertaining to air and water pollution. d. Assumptions made as a basis for design shall be clearly stated and all sources of reference data shall be listed in the design report. 11. QUALITY OF WORK a. All work shall be performed in a professional manner and in accordance with the minimum criteria of the Natural Resources Conservation Service engineering standards, the standards and references listed in Paragraph A.5. and other standards specifically approved by the CO for use on this project. All documents and drawings shall be sealed by a professional engineer in accordance with applicable laws of the State of Oregon. b. Text material of reports and design memorandums and computation sheets shall be prepared on standard letter size sheets. Drawings and plates for reports and memoranda shall have a binding edge 11" in length. c. All notes, computations, drawings, sketches, and other data shall be complete, recorded neatly, checked and signed by persons as equally qualified as those performing the original computations, and organized in a design report as required by Part 511.11 of the National Engineering Manual. The design report shall be bound in such a manner that will allow reproduction of copies and incorporation in reports with a minimum of editing and revision. Design drawings, diagrams, graphs, sketches or other pictorial representations shall be physically incorporated into the design report whenever the size and scale is appropriate. Design drawings that must be drawn on larger size sheets and cannot be folded to computation sheet size shall be cited at the appropriate place in the computations by a notation that fully identifies the drawing and its file location. Irrigation design reports will be delivered to the NRCS office in the county in which the work is being performed. Spreadsheets used for irrigation system designs shall be approved by the NRCS prior to use. All cell formulas and design assumptions made in the development of spread sheet(s) shall be included in the submission for approval. Commercial and in-house computer programs used in design shall be approved by the NRCS prior to use. d. Construction Drawings and Specifications (1) Construction drawings shall be drafted in accordance with the NRCS National Engineering Manual, Part 541 and TR-73 using computer aided drafting. See paragraph 12 f. below (2) Construction specifications shall be prepared on 8 1/2" x 11" paper. Final copies of all specifications shall be single spaced on white paper. Text files shall be printed on a Hewlett Packard Laser Jet Series II printer or the equivalent. (3) NRCS specifications may be found at http://www.or.nrcs.usda.gov/ Editing of NEH-20 specifications shall be limited to the Method portion of the specification where those methods which do not apply to the work being specified may be deleted. All other portions and sections of the specifications shall be used verbatim. This also applies to the editing of Oregon Construction and Material Specifications. e. Word Processing Requirements (1) Construction specifications and reports or documents prepared as required by this contract shall be written using a computer and word processing software. (2) Text files submitted to NRCS by the A&E shall be fully compatible with "Microsoft Word for Windows, Version 2002 software including all formatting and the use of embedded commands. f. Computer Aided Drafting (1) Construction drawings prepared as required by this contract shall be drawn using a computer, plotter and computer-aided drafting software. One copy of the final construction drawings on 3 1/2" diskettes shall be delivered to the NRCS at the completion of this contract. Drawing files submitted to the NRCS by the A&E shall be fully compatible with "AutoCAD" software Version 2004. The number of objects on any single drawing shall be less than the maximum number of objects permitted by the AutoCAD software. Each page of the construction drawings shall be saved as a separate file with a unique filename. g. Electronic Storage of Design Documentation (1) A copy of all computer generated design documentation for each design shall be included with the design report. The medium shall be a compact disk that contains all files associated with a design. 12. PERFORMANCE SCHEDULE The NRCS shall issue a Request For Estimates to the contractor which list landowners names and NRCS contact names and numbers. The Request For Estimates form will be used by the contractor to provide an estimated cost of work to the NRCS. The contractor shall submit to the CO the estimated cost of work for listed landowners no more than 20 working days after receipt of the Request For Estimate form. Once the Request For Estimate is approved by the NRCS the contractor will be issued a Task Order to complete the task not more than 20 working days after receipt of said Task Order. Either 20 working day period may be exceeded by written permission from the CO. 13. REVIEW PROCEDURES a. Work submitted by the A&E will be reviewed by the COTR or their designee and approved by the CO. b. At any stage in the development of a design it may be necessary to obtain the concurrence of the COTR or their designee in the selection of alternate details or other matters affecting the development of specific elements of the design. In each case where this is found necessary, a design memorandum shall be prepared containing a full presentation of pertinent facts and enclosing copies of pertinent computations, sketches, notes, and drawings that are necessary for complete review of the proposal. Such memoranda shall be sent to the CO with a copy to the COTR or their designee and shall be incorporated into the design report. 14. CONFERENCES a. General: In addition to the specified conferences, other conferences shall be held whenever requested by the CO or the A&E in which questions relating to the project need to be discussed, work previously performed needs to be reviewed, or decisions need to be made with intent to expedite the completion of the contract. All conferences, unless specified otherwise or conditions warrant another location, shall be held at the Natural Resources Conservation Service office or at the offices of the A&E, or by phone as mutually agreed upon. Interested offerors are requested to submit Standard Forms SF 254 and 255 on or before the close of business (Pacific) on June 18, 2004.
- Place of Performance
- Address: Southwest Oregon
- Country: U.S.A.
- Country: U.S.A.
- Record
- SN00598170-W 20040606/040606111125 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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