SOLICITATION NOTICE
X -- AmeriCorps*VISTA Pre-Service Orientation August 9-13, 2004
- Notice Date
- 5/27/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Corporation for National and Community Service, Procurement, Office of Procurement Services, 1201 New York Avenue, NW, Washington, DC, 20525
- ZIP Code
- 20525
- Solicitation Number
- HQKMR0406
- Response Due
- 6/18/2004
- Archive Date
- 7/18/2004
- Point of Contact
- Kelly Mitchell-Baynes, Contract Specialist/Contracting Officer, Phone 202-606-5000, x123, Fax 202-565-2804, - Kelly Mitchell-Baynes, Contract Specialist/Contracting Officer, Phone 202-606-5000, x123, Fax 202-565-2804,
- E-Mail Address
-
kmitchell@cns.gov, kmitchell@cns.gov
- Description
- The Corporation For National and Community Service, a wholly owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space and meals for the AmeriCorps*VISTA Pre-Service Orientation in August 9-13, 2004 in the Washington, DC metropolitan area. The facility should be no more than 10 miles from downtown Washington, DC. Double Occupancy Sleeping Rooms: 60-75-August 9, 2004; 60-75-August 10, 2004; 60-75-August 11, 2004; 60-75-August 12, 2004: Meeting Space: (Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals). General Session: 2 rectangle tables at front of general session room each day for presenter materials. 1-August 9, 2004 for 140-175 attendees set in rounds of six to eight 2:00pm-8:00pm; 1-August 10, 2004 for 140-175 attendees set in rounds of six to eight 8:00am-6:00pm; 1-August 11, 2004 for 140-175 attendees set in rounds of six to eight 8:00am-6:00pm; 1-August 12, 2004 for 140-175 attendees set in rounds of six to eight 8:00am-6:00pm; 1-August 13, 2004 for 140-175 attendees set in rounds of six to eight 8:00am-6:00pm. Breakout Rooms: 1 rectangle tables at front of the breakout room each day for presenter materials; 5-August 10, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6:00PM; 5-August 11, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6:00PM; 5-August 12, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6:00PM; and 5-August 13, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6:00PM. Office or Boardroom: 1-August 9, 2004; 1-August 10, 2004; 1-August 11, 2004; 1-August 12, 2004 and 1-August 13, 2004. Meals: (At least 25% of all attendees at meals will be vegetarians or vegans). AM Breaks should include coffee, team refresh; PM Breaks should include coffee, tea, soft drinks, and light snacks. All meals should be served in a space other than meeting space. Full Breakfast: 140-175-August 10, 2004-7:00am-8:30am; 140-175-August 11, 2004-7:00am-8:30am; 140-175-August 12, 2004-7:00am-8:30am; and 140-175-August 13, 2004-7:00am-8:30am. AM Break: 140-175-August 10, 2004-10:00am-10:30am; 140-175-August 11, 2004-10:00am-10:30am; 140-175-August 12, 2004-10:00am-10:30am; and 140-175-August 13, 2004-10:00am-10:30am. Lunch: 140-175-August 10, 2004-12:00pm-1:00pm; 140-175-August 11, 2004-12:00pm-1:00pm; 140-175-August 12, 2004-12:00pm-1:00pm and 140-175-August 13, 2004-12:00pm-1:00pm. PM Break: 140-175-August 10, 2004-3:00pm-3:30pm; 140-175-August 11, 2004-3:00pm-3:30pm and 140-175-August 12, 2004-3:00pm-3:30pm. Dinner: 140-175-August 9, 2004-6:00pm-7:30pm, 140-175-August 10, 2004-6:00pm-7:30pm, 140-175-August 11, 2004-6:00pm-7:30pm and 140-175-August 12, 2004-6:00pm-7:30pm. Audiovisual Equipment: Message board needed throughout conference dates. (Six large tables and a message should be set up in the assigned registration area starting at 12:00pm, August 9-13, 2004, and remaining there until conference conclusion). -Flip chart stands (flip chart pads not needed) 1-August 9, 2004-registration area; 6-August 10, 2004-registration area and in each breakout room; 6-August 11, 2004-registration area and in each breakout room; 6-August 12, 2004-registration area and in each breakout room; and 6-August 13, 2004-registration area and in each breakout room. -Overhead projector and screen: 5-August 10, 2004-1 in each breakout room; 5-August 11, 2004-1 in each breakout room; 5-August 12, 2004-1 in each breakout room and 5-August 13, 2004-1 in each breakout room. - Microphones: 2-August 9, 2004-in general session (1 lavaliere and 1 wired); 2-August 10, 2004-in general session (1 lavaliere and 1 wired); 2-August 11, 2004-in general session (1 lavaliere and 1 wired); 2-August 12, 2004-in general session (1 lavaliere and 1 wired) and 2-August 13, 2004-in general session (1 lavaliere and 1 wired). -Sound Mixer 1-August 9, 2004-in general session; 1-August 10, 2004-in general session; 1-August 11, 2004-in general session; 1-August 12, 2004-in general session and 1-August 13, 2004-in general session. ?VCR: 1-August 9, 2004-in general session. -TV/VCR: 2-August 11, 2004-in the designated breakout rooms. -LCD Projectors: 2-August 10, 2004-in designated breakout rooms and 2-August 11, 2004-in designated breakout rooms. -Telephone with line: 1-August 9, 2004-registration area; 1-August 10, 2004-registration area; 1-August 11, 2004-registration area; 1-August 12, 2004-registration area and 1-August 13, 2004-registration area. Transportation: Shuttle service needed on August 9th and August 13th, 2004 to and from area airports. Please include prices for parking. Miscellaneous Items-please include prices for the following: Phones, faxing, copying, needed by CNCS staff. Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements, the FEMA, Fire Prevention and Control Guidelines and be registered with Central Contractor Registration (CCR) database (http://www.ccr.gov). Proposals not complying with these requirements shall be considered non-responsive. All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicable. This announcement is for solicitation of proposals for upcoming training event. The solicitation number is HQKMR0406 and is issued as a request for quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 02-05. The North American Industry Classification System (NAICS) number for this requirement is 721110, Hotels (except casino hotels) Motels and the small business size standard is $5M. The provisions at 52.212.1, Instructions to Offers, Commercial, applies to this acquisition. This is best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract terms and conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions required to implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 5.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225.3; and 52.232-34. Proposal must be submitted in writing, signed by a person authorized to negotiate on behalf of the vendor with the government and sent to the address in this announcement. Bids should be submitted in writing, signed by a person authorized to negotiate on behalf of the vendor with the Government and sent to Danielle Neveaux at Corporation for National and Community Service, 1201 New York Avenue, N.W. Washington, D.C. 20525. Phone number is (202) 606-5000 extension 126; fax number is (202) 565-2789 no later than June 18, 2004. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your proposal will arrive in time to be considered. Therefore we suggest that you use USPS priority mail or a commercial overnight delivery service. Only those vendors located in the Washington, DC metropolitan area need to respond.
- Record
- SN00593373-W 20040529/040527211537 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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