Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 07, 2004 FBO #0893
MODIFICATION

R -- DEFINITIONAL MISSION FOR ADVISORY AND ASSISTANCE SERVICES BY NON-GOVERNMENTAL SOURCES FOR ALTERNATIVE ENERGY PROJECTS IN COLOMBIA

Notice Date

5/5/2004
 

Notice Type

Modification
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

United States Trade and Development Agency, TDA Contracts Office, USTDA, 1000 Wilson Boulevard, Suite 1600, Arlington, VA, 22209-3901
 

ZIP Code

22209-3901
 

Solicitation Number

USTDA-04-Q-5-181
 

Response Due

5/18/2004
 

Archive Date

6/2/2004
 

Point of Contact

Forestine Winters, Contract Specialist, Phone 703-875-4357, Fax 703-875-4009, - Della Glenn, Contracts Officer, Phone 703-875-4357, Fax 703-875-4009,
 

E-Mail Address

contract@tda.gov, contract@tda.gov
 

Small Business Set-Aside

Total Small Business
 

Description

SCOPE OF WORK ?DEFINITIONAL MISSION? FOR ADVISORY AND ASSISTANCE SERVICES BY NON-GOVERNMENTAL SOURCES FOR COLOMBIA? PROJECT TITLE: COLOMBIA: ALTERNATIVE ENERGY PROJECTS DEFINITIONAL MISSION 1 SCOPE OF WORK The U.S. Trade and Development Agency (?USTDA?) requires services under this non-personal services Contract to support or improve its decision-making relative to the funding of projects and activities in developing and middle income countries. The Contractor shall provide a report to USTDA, which will: 1.2 assess and justify whether or not USTDA should provide funding for the proposed feasibility study or other activities; 1.3 assess any alternative study or activities which the Contractor sees as viable options for USTDA consideration; and 1.4 provide supporting analysis and recommendations on the above information in a final report that analyzes all the relevant issues. 2 DELIVERY & PERFORMANCE REQUIREMENTS 2.1 KICK-OFF MEETING WITH THE USTDA PROGRAM OFFICE Upon award, the Contractor shall contact USTDA?s Contracting Officer?s Technical Representative to schedule a meeting to discuss details of the Contract assignment. Unless otherwise advised by the COTR, this meeting will be held at USTDA?s office in Arlington, Virginia. The COTR shall provide the Contractor with names and addresses of the project sponsor(s), other pertinent entities to contact in the United States and overseas, and any other relevant details that may impact upon the design and/or evaluation of the proposed project(s). 2.2 PRE-VISIT REPORT Prior to departure to the host country, the Contractor shall provide the COTR a pre-visit written report of 3-5 pages containing the proposed schedule or itinerary, preliminary strategies or findings on project viability, financing options, U.S. company interest in the project, a list of contacts to be made during the visit and a pre-visit checklist of issues, information and questions to be utilized during the visit. 2.3 USTDA RESPONSIBILITY USTDA will advise the U.S. Embassy in the host country of the Contractor?s proposed travel itinerary prior to departure and request that the Commercial Section of the Embassy provide the Contractor with names and addresses of appropriate host country officials with whom to meet. 2.4 CONTRACTOR?S HOST COUNTRY TRAVEL The Contractor shall travel to the host country to meet with relevant project officials and with the U.S. Embassy. The Contractor shall contact the Commercial Section at the U.S. Embassy upon arrival and prior to departure for briefing and debriefing meetings. While the Embassy may be able to assist the Contractor in arranging some initial meetings with host country officials, the Contractor is responsible for arranging the meetings as well as logistics for the visit, i.e., hotel accommodations, transportation, and interpretation services. In some cases, the Contractor may need to Contract with a local entity to assist with these logistics. Local entities may not provide the technical work of substance for the creation of the DM report. 2.5 CONTRACTOR MEANINGFUL DISCUSSIONS The Contractor shall hold meaningful discussions with appropriate contacts to determine and gauge the interest of potential project financiers and potential U.S. suppliers and assess whether the proposed project(s) is economically, financially, and technically viable. The Contractor shall analyze the potential procurement of U.S. goods and services for project implementation by categories and dollar values. The analysis shall include an assessment of the project risks and its financial viability, the priority of the project and political/social/organizational support it has, potential sources of financing, and the capability and experience of the project sponsor. The analysis shall also include an assessment of the social and economic development impacts of the proposed project. 2.6 USTDA REPORT OBJECTIVES If the Contractor recommends that USTDA fund the study (ies) in a phased approach, and/or if any outstanding issues should be resolved or conditions met before funding is approved, those phases, issues and/or conditions should be clearly explained in the recommendation. 2.6.2 The Contractor shall provide a final report to the USTDA, which will: 2.6.2.1 assess and justify whether or not USTDA should provide funding for a feasibility study of the proposed project(s); 2.6.2.2 assess any alternative or other activities which the Contractor sees as viable options for USTDA consideration; and 2.6.2.3 provide recommendations on the above information in a final report that analyzes all relevant issues 2.6.3 Contractor recommendations shall be based upon USTDA funding criteria, which are that the project must: 2.6.3.1 be likely to receive implementation financing, and in addition, have a procurement process that provides ?equal access? to U.S. firms; 2.6.3.2 represent an opportunity for sales of U.S. goods and services that is many times greater than the initial investment of USTDA assistance; 2.6.3.3 be a development priority of the project sponsor and country where the project is located and have the endorsement of the U.S. Embassy in that nation; and 2.6.3.4 involve U.S. companies that are facing strong competition from foreign companies receiving subsidies and other support from their governments. 3 DEFINITIONAL MISSION FINAL REPORT 3.1 EXECUTIVE SUMMARY (1-2 PAGES) The Contractor shall submit an executive summary of the report?s findings and recommendations. 3.2 PROJECT DESCRIPTION (3-5 PAGES) The Contractor shall submit a description and history of the project, including, among other things, host country and/or other project sponsors, sector, project location, source of raw materials, infrastructure requirements, proposed technological approach, legal and regulatory framework (licenses, permits, etc.), implementation schedule, economic fundamentals (estimated capital cost, operating costs, expected revenues, etc), and any other key variables or issues that the Contractor deems critical as part of a thorough activity/project evaluation. 3.3 DEVELOPMENTAL IMPACT (2-3 PAGES) The Contractor shall submit an assessment of the development impact of the project on the host country. In this section, the Contractor shall discuss two aspects of ?developmental impact?. 3.3.1 Primary Developmental Benefits - The Contractor will discuss the most important benefits that the project will provide to the host country. Items of interest to USTDA include, but are not restricted, to the following: number of new jobs created by the project; technology transfers; and new service etc. 3.3.2 Alternatives ? Are there competing ways to achieve host country objectives? At the Definitional Mission stage, it will not be possible to address these questions definitively, but the Contractor, at a minimum, is expected to define and comment on the broad alternatives available to the host country project sponsor. 3.4 PROJECT SPONSOR?S COMMITMENT (1-2 PAGES) The Contractor shall submit a description of the host country project sponsor(s) business/government operations or authority and an assessment of the project sponsor?s ability to implement the project. 3.5 IMPLEMENTATION FINANCING (2-4 PAGES) The Contractor shall submit a review of the financing options for project implementation, including an assessment of the overall cost estimate of the project and, for projects involving potential U.S. equity investment, the project?s proposed debt-equity structure to ensure that it corresponds to the requirements of the prospective lenders (this aspect is critical to USTDA?s decision making). As part of this review, the Contractor is required to contact officials from the potential financing institutions, including, where appropriate, multilateral lending institutions, Ex-Im Bank, OPIC, and private/commercial sources, to assure that the project sponsors have adequately explored their financing options. The Contractor shall provide names and phone numbers of contacts at the potential lending institutions and summarize their comments. The Contractor must determine the most likely source(s) of implementation financing and ensure that the terms of reference for any proposed feasibility study fulfill the requirements of the most likely source(s). 3.6 U.S. EXPORT POTENTIAL (1-2 PAGES) The Contractor shall submit a best estimate of potential procurement of U.S. goods and services for project implementation. This estimate should be supported by a breakdown by category and dollar value of goods and services likely to be imported for the project and an illustrative list of potential U.S. suppliers of the goods and services for those goods and services listed as likely U.S. exports. A report of discussions with a reasonable number of U.S. companies that could be exporters, and their level of interest in the project, should also be included. 3.7 FOREIGN COMPETITION (1-2 PAGES) The Contractor shall discuss the foreign competition for goods and services likely to be procured for project implementation by category, including a discussion of U.S. industry competitiveness in each category, taking into account geographic factors, local industry capabilities, technology and licensee issues, past procurement tendencies of the project sponsor, and how the procurement is likely to be conducted. 3.8 IMPACT ON THE ENVIRONMENT (1-2 PAGES) The Contractor shall submit a statement regarding the likely consequences the proposed project may have on the environment and ensure that the terms of reference for the feasibility study include, at a minimum, a preliminary review of the project?s impact on the environment, with reference to local environmental requirements and those areas requiring evaluation by the potential lending agencies. The feasibility study should identify potential negative impacts and discuss the extent to which they can be minimized. 3.9 IMPACT ON U.S. LABOR (1-2 PAGES) The Contractor shall submit an assessment of the impact of the project on U.S. labor. 3.10 QUALIFICATIONS (1-2 PAGES) The Contractor shall submit the feasibility team qualifications required to conduct the study and the evaluation criteria to be used by the Project Sponsor in cases of completed studies. 3.11 JUSTIFICATION (1-2 PAGES) The Contractor shall provide an explanation of why USTDA?s grant funding is needed. 3.12 TERMS OF REFERENCE (1-5 PAGES) The Contractor shall provide Terms of Reference (TOR) for the feasibility study. The TOR which must be endorsed by the Project Sponsor, shall include, at a minimum, the following: 3.12.1 Purpose and objective of the study and; a technical analysis of the project; 3.12.2 An economic analysis of the project (This section will usually include attention to competing alternative methods of achieving the same or similar host country objectives); 3.12.3 A financial analysis of the project; 3.12.4 An appropriate environmental analysis of the project; 3.12.5 A review of regulatory issues related to the project; 3.12.6 A summary of key host country economic development benefits expected from projects (e.g., job creation, new technologies introduced, productivity enhancements, new production/transport/communications capacities that will result from the project). 3.12.7 A list of proposed equipment and services for project implementation, including a list of potential U.S. sources of supply (company names and contact information); 3.12.8 An implementation plan (anticipated next steps necessary to implement the project); and 3.12.9 A Final Report that summarizes the findings of the study and/or other appropriate deliverables. The TOR must be designed to meet the requirements of the most likely source(s) of implementation financing. The requirements of some of the potential financing sources may be found at the following web sites: www.opic.govfinance/home.htm www.exim.gov/tools/index.html www.ifc.org/proserv/ www.adb.org/privatesector/finance/default.asp www.ebrd.com/apply/index.html www.iadb.org/iic/english/pdf.htm www.afdb.org/opportunities/business_general_proc_notices_country.htm 3.13 FEASIBILITY STUDY BUDGET (2-3 PAGES) The Contractor shall provide a budget a detailed budget and task breakdown for the feasibility study prepared in accordance with the Feasibility Study Budget Format and Budgeted Labor Requirements, which can be found at www.tda.gov. The budget should be supported with sufficient detail to enable USTDA staff or others reviewing the material to understand completely, not only the budgeted amounts, but also the methodology that justifies the budget amounts. The budget should include: 1. Labor, budgeted by position title and task for each of the positions on the feasibility study team. Positions should be identifiable, with descriptions of the positions and proposed team members included in the proposal. Person-Days should reflect the proposed number of days of work effort proposed for each position for each task. The unit cost should be the actual loaded daily rate for each position. The proposed budget may not include fee or profit. 2. Itemization should be prepared for per diem, transportation, communications, subcontracts, translation of Final Report, and other direct costs. Per Diem must be based on U.S. Government rates, which are available on the State Department web site (http://www.state.gov/www/perdiems/index.html). The budget should support the feasibility study terms of reference. 3.14 RECOMMENDATIONS (1-2 PAGES) The Contractor shall provide recommendations as to: 3.14.1 whether or not the project meets USTDA?s basic funding criteria; 3.14.2 the appropriate TOR for the proposed study; and 3.14.3 the appropriate budget for the proposed study. 3.15 CONTACTS The Contractor shall submit a list of individuals contacted during the DM, with their addresses, phone and fax numbers, and e-mail addresses. 4 CONTRACTOR INTERIM STATUS REPORTING AND DELIVERABLES The Contractor shall provide verbal updates to the COTR when necessary. The deliverables may also take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, interim and final reports, or other oral or written work products needed for successful performance. 5 CONTRACTOR -- DEFINITIONAL MISSION REPORTS The Contractor shall prepare a report to USTDA that addresses all the issues in the Definitional Mission requirements as outlined in Section 3.1 through 3.15. Since this report will be available for public distribution, any sensitive or business proprietary information shall be included in a separate confidential attachment to the report. 5.1 REPORT DRAFT -- COTR APPROVAL The Contractor shall provide the report in draft form to USTDA for COTR review within ten (10) working days after completion of the overseas visit. The report should be clearly marked ?Draft? on the cover. 5.2 REVISED REPORT DRAFT ? COTR APPROVAL Within five (5) working days after receiving the COTR?s comments on the draft report, the Contractor shall submit a revised copy for COTR review. The Contractor shall revise the report as necessary until securing final COTR approval. 5.3 FINAL REPORT ? COTR APPROVAL The final report shall incorporate all mutually agreed upon material and revisions. The report shall include any supporting documentation. It shall be grammatically and factually correct in all respects, internally consistent, and all statements and tables shall be clear and easily understood by a competent reader, and contain no typographical errors. Upon notification from the COTR that the report is considered acceptable, the Contractor shall submit twenty (20) copies, and one (1) unbound original to USTDA. All reports must be paginated and submitted in Microsoft Word on a 3.5-inch disk or on a CD-Rom. The Contractor shall also submit the report to the COTR as an e-mail attachment, and also in Microsoft Word format. 6 PROJECT DESCRIPTIONS AND PROFILE Colombia is a relatively well-developed country, with 85% of the population connected to the national grid. According to the Department of Energy?s National Renewable Energy Laboratory (NREL), nearly 2 million people, however, live in the ?non-interconnected zones? (ZNI), located east of the mountains in the Amazon basin and the pacific coastal region, representing 52% of the national territory. ZNI areas are provided electricity through isolated diesel engine/generator sets, where the diesel fuel delivery is by boat or barge (in the Amazon). Due to the high delivery costs, most of these ZNI villages have electric operations for only 6 hours per day. High logistics costs for fuel delivery have created the need for alternative or renewable energy solutions for ZNI villages, and for the servicing of remote infrastructure equipment. Colombia accommodates approximately 70% of the air traffic operations that over-fly the North-South Americas corridor. As its location is quite strategic in terms of international commercial and passenger traffic, Colombia?s civil aviation authority, Unidad Administrativo Especial de Aeron?utica Civil (UAEAC), must service and maintain equipment in remote locations. Equipment such as radar, aeronautical meteorology technology and air-to-land communications systems, and land communications equipment, must be serviced in mountainous and hard to reach locations in Colombia. Currently the aforementioned equipment is being powered by inefficient electric generation plants run by internal combustion engines, which use fuel that must be carried over rustic terrain, raising the cost for servicing indispensable, expensive technology. UAEAC estimates that alternative energy could potentially be used for 260 units of equipment, and foresees expenditures, in the amount of $160 million, for the purchase of a wind energy generation station in 2005. While the UAEAC proposal would represent a significant amount of the DM analysis, the other half would focus on project development with Colombian government institutions responsible for the promotion of new and/or alternate energy solutions in ZNI areas. The projects to be reviewed by the DM contractor are the following: ? UAEAC Alternative Energy Project (TA estimated at $700,000): UAEAC requested USTDA?s support in the development of an alternative energy development plan that would examine various types of alternative energy sources, primarily wind energy, that would help reduce and/or eliminate the cost of transporting fuel to remote locations. The proposed development plan would provide unique specifications for the different components of alternative energy equipment, in terms of operational, technical and financial capacities, for remote area equipment. UAEAC has proposed the evaluation of a potential pilot project for a wind energy farm. ? During the week of April 29, 2004, members of the Inter-Institutional Rational Use of Energy Committee (CIURE) will meet to determine the next steps regarding rational energy usage and alternative energy sources in Colombia. CIURE members include the Ministry of Mines and Energy, Foreign Trade, Environment, CREG (the Electric Energy Regulatory Commission) and Colciencias (Colombian Science Foundation). The DM contractor, with the help of the U.S. Embassy in Bogot?, would meet with CIURE representatives to help Colombian agencies propose alternative energy projects for energy-deficient areas, such as the ZNI. Additionally, the commercial services office in Bogot? has been working jointly with the U.S. Department of Energy?s National Renewable Energy Laboratory (NREL) on its Renewables for Sustainable Village Program, and it is expected that both offices would be able to provide the DM contractor with valuable guidance in the development of project ideas. The DM contractor will evaluate the technical, economic, and financial viability of the recommended projects, working collectively with the U.S. embassy?s commercial services office in Bogot? and Colombian government officials, to determine which projects meet USTDA?s funding requirements in terms of the environmental impact, developmental priority, foreign competition, U.S. export potential and project financing. Additionally, the DM contractor will evaluate the following: ? Review UAEAC?s brief proposal and draft a concrete, detailed terms of reference for identified projects that meet USTDA funding requirements. Revise UAEAC?s budget estimate and prepare an appropriate task-based budget for the recommended scope of work. If applicable, provide additional recommendations for follow-on work. - Additionally, determine whether or not the TA would require an Orientation Visit (Reverse Trade Mission) prior to implementation. If applicable, prepare a detailed OV recommendation that would include a justification, detailed budget estimate, OV destinations, number and names of potential delegates, and potential U.S. participants (e.g. U.S. suppliers, financing agencies, etc.). ? Coordinate meetings, with the help of Julio Carbo-FSN at the U.S. Embassy in Bogot?, private and/or public entities, such as the CIURE members, which include the Ministry of Mines and Energy, Foreign Trade, Environment, CREG (the Electric Energy Regulatory Commission) and Colciencias (Colombian Science Foundation), that are interested in alternative energy development. - Recommend potential projects that meet USTDA funding requirements. Prepare a detailed TOR and a task-based budget for each recommended scope of work. - Contact the U.S. Department of Energy?s National Renewable Energy Laboratory (NREL) for further project leads and/or guidance. ? Determine if the UAEAC project can be combined with other recommended projects for the ZNI remote location areas, and prepare an appropriate scope of work and budget accordingly. ? Evaluate and confirm the potential for possible U.S. exports, listing potential service providers and sources of alternative energy equipment. Additionally, the DM contractor will address potential outcomes of proposed projects and will address the necessary development indicators, writing a development objective for the TOR of each recommended TA. ? Prepare a series of funding recommendations for USTDA and issue a Final Report. Prior to a final recommendation, the DM contractor will collaborate with the USTDA COTR to evaluate whether recommended projects meet USTDA funding requirements. The DM contractor will be charged with researching new opportunities in which USTDA can be of assistance, including feasibility studies, technical Assistance, orientation visits, technical advisors or business briefings.
 

Place of Performance

Address: 1000 Wilson Blvd. - Suite 1600, Arlington, VA

Zip Code: 22209

Country: USA
 

Record

SN00580712-W 20040507/040505212539 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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