SOLICITATION NOTICE
X -- Conference Room Rental for 2004 FDA Science Forum and Scientific Achievement Awards Ceremony
- Notice Date
- 3/19/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, MD, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- 00112204
- Response Due
- 3/5/2004
- Archive Date
- 3/20/2004
- Point of Contact
- Susan Pearlman, Contract Specialist, Phone (301) 827-7046, Fax (301) 827-7101, - Susan Pearlman, Contract Specialist, Phone (301) 827-7046, Fax (301) 827-7101,
- E-Mail Address
-
spearlma@oc.fda.gov, spearlma@oc.fda.gov
- Description
- This is a combined synopsis/solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) No. 001122. The solicitation clauses and provisions are those in effect through Federal Acquisition Circular 97-27. The Standard Industrial Classification System (NAICS) Code is 721110. The FDA intends to issue a purchase order on a sole source basis to the Washington Convention Center, 801 Mount Vernon Place, NW, Washington, DC, for the rental of conference room space for the 2004 FDA Science Forum and Scientific Achievement Awards Program. The Food and Drug Administration intends to issue a purchase order on a sole source basis to the Washington Convention Center for the rental of conference room space for the 10th Annual FDA Science Forum and Scientific Achievement Awards Ceremony on May 18-19, 2004. The Washington Convention Center at Mount Vernon Square is the only facility that meets all of the requirements cited below. All responsible sources may submit a quotation via fax to (301) 827-7101, which shall be considered by the agency. FDA reserves the right to award on a sole source basis. All questions should be submitted in writing by fax. Specific Requirements for this annual forum are to have a facility that is: 1. located in Washington, DC in close proximity to the federal workforce of the Washington area and no more than thirty (30) miles from the Rockville FDA offices; must be located near a major airport for speakers, field employees, and outside stakeholders; must be located on or near a Metro stop (up to two blocks away) for ease of transportation and accessibility for the dispersed FDA employees to gather, other federal workforce participants, speakers, and outside stake holders; must be located near a hotel (up to two blocks away) for lodging of speakers, guests, field employees, and outside stakeholders in order to have the lodging costs within the per diem threshold for that area. 2. The facility that will be used for two (2) full days and one (1) day for set-up must provide a room (with dimensions of at least 15,000 square feet) with riser/stage area, two (2) large screen exhibits, and seating for 1900 for plenary, general session, and achievement award ceremony (a minimum of 16,000 square feet); must provide four (4) additional rooms with riser/stage area, two (2) large screen exhibits, and seating for 400 in each of the simultaneous break-out session; must provide an additional large exhibit hall (with dimensions of at least 100,000 square feet) for a full exposition including over 300 scientific poster exhibits, 100 vendor exhibits, seating for 1000 throughout the room and full food service area; must provide an additional five (5) small meeting rooms for FDA office, cosponsor office, speaker ready room, press office, and audiovisual storage; must provide a large receiving area or pre-function room (with dimensions of at least 15,000 square feet) for full registration set-up and reception; must provide sufficient accommodations such as multiple restroom facilities that will allow for breaks throughout the day. 3. The facility must provide all items listed in #5 as close as possible (no more than 2-3 floors apart) to allow for the greatest opportunity of networking among attendees and to allow for ease of transition of 2000 attendees between each session in a timely manner. 4. The facility must be completely handicapped accessible. 5. The facility must offer full catering services to accommodate 2000 attendees and can serve all food and beverage in the exposition hall with seating. 6. The facility must have adequate lighting, sound and speaker, and technological capabilities for sound systems, webcasting, and general audiovisual requirements. 7. The facility must ensure a secure and lockable environment for all meeting, office, and equipment storage rooms and areas including the exposition hall where valuable research data will be on display and the open registration reception area. 8. The facility must have pleasant surroundings and areas that will give attendees a variety of activities, including physical activity and relaxation, after the daily activities of the conference. 9. The facility must accommodate all of these requirements as part of one package. The following FAR clauses shall apply to this solicitation: 52.212 Instruction to Offerors-Commercial ; 52.214-4 Contract Terms and Conditions-Commercial Items; and 52.232-33 Electronic Funds Transfers. All responsible sources that can provide and meet the requirements shall submit written quotations by the due date referenced above.
- Place of Performance
- Address: 801 Mount Vernon Place, NW, Washington, DC
- Zip Code: 20001
- Country: United States
- Zip Code: 20001
- Record
- SN00550476-W 20040321/040319211818 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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