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FBO DAILY ISSUE OF FEBRUARY 27, 2004 FBO #0823
SOLICITATION NOTICE

Q -- Rx Pharmacy Services

Notice Date

2/25/2004
 

Notice Type

Solicitation Notice
 

Contracting Office

Attn: Department of Veterans Affairs New Mexico Health Care System, (501/90C), 1501 San Pedro Drive SE, Albuquerque, New Mexico 87108
 

ZIP Code

87108
 

Solicitation Number

501-14-04
 

Response Due

3/4/2004
 

Archive Date

4/3/2004
 

Point of Contact

Contracting Officer - John Avvampato, Contract Specialist, Ph:(520) 629-4929, Fx:(520) 629-1817
 

E-Mail Address

Email your questions to John Avvampato
(john.avvampato@med.va.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation emergency order for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13. This announcement constitutes a Request for Proposal (RFP) and a written solicitation WILL NOT be issued. The solicitation document and incorporated provisions and clauses are those in effect through FAC 2001-18. The RFP 501-14-04 number should be referenced on all proposals. The VA intends to solicit proposals to award an estimated quantities, firm-fixed priced, non-personal services contract for Health Care Resources in accordance with Public Law 104-262 and the authority of Title 38 USC Section 8153. Multiple awards will not be made. The New Mexico Veterans Administration Health Care System (NMVAHCS), 1501 San Pedro Blvd SE, Albuquerque, NM 87108, is soliciting for a contract to provide pharmacy services in support of a NMVAHCS Community Based Outpatient Clinic (CBOC) in Santa Fe, New Mexico. The prospective pharmacy will fill and dispense Rx drugs listed in the VA National Formulary (VANF), http://www.vapbm.org/PBM/natform.htm, excluding supplies within a ten (10) mile radius of the Santa Fe CBOC at 2213 Brothers Road Suite #600, Santa Fe, NM 87505. The contractor shall provide prescription services to VA beneficiaries treated at the Santa Fe CBOC, in accordance with all terms, conditions and provisions of this combined synopsis/solicitation for one (1) base year with four (4) one (1) year renewal options. The estimated requirement is for approximately 1000 prescriptions to be filled per year. (See Attachment A: Schedule of Items) The Government may exercise the option to extend the period of this contract four (4) additional years in accordance with Clause 52.217-9. Contract award shall be made considering the dispensing fee, the discount off the AWP, and may also include other technical factors. The award will provide the _Best Value_ to the Government. This service is anticipated to start on March 8, 2004. Services shall include the dispensing of formulary medications as prescribed by the Santa Fe CBOC practitioners. A list of the Santa Fe CBOC practitioners will be provided to the Contractor after award. The NMVAHCS utilizes a closed formulary system with a list of drugs approved by the VA Pharmacy Benefit Group. Only medications rated by the orange book as (AA) or (AB) are eligible for substitution. The contractor will fill only approved formulary drugs posted on the VANF website http://www.vapbm.org/PBM/natform.htm. The contractor shall not provide non-formulary or restricted agents, unless pre-authorization is obtained from the NMVAHCS Pharmacy Services. The contractor shall not dispense sample medications to NMVAHCS patients enrolled in this plan. Quantities of medication may be dispensed in quantities not to exceed a fourteen (14) day supply. No refills are allowed. The exception to this will be discrete dispensing units (i.e., inhalers, insulin) that would exceed the fourteen (14) day amount based on the practitioner_s directions. It is then permissible to dispense one (1) unit. All information concerning VA beneficiaries shall be kept confidential and shall not be disclosed to any person, except as authorized in writing and according to all applicable laws. Prior to pre-dispensing the Pharmacist will collect, synthesize and interpret patient, prescription and disease data. Pharmacist will also identify, clarify and resolve drug-related problems with the practitioner and patient including: therapeutic duplication, drug-disease contraindications, drug-drug interactions (including interactions with over-the-counter drugs), incorrect drug dosage, inappropriate duration of treatment, drug-allergy interactions, clinical abuse/misuse, and food-allergy interactions. The NMVAHCS will incur the costs of the prescription benefits program. There will be no charge to the eligible veterans at any time by the contractor. All invoices shall be submitted to the NMVAHCS Accounts Payable Office (04) NMVAHCS, 1501 San Pedro Drive SE, Albuquerque, NM 87108 by the tenth of the month with the following information: Contract Number, Name of provider, CBOC Address, Quantity/Dose, Full veteran_s name (including middle name), last four numbers of the veteran_s social security number, RX prescription number, Name of medication and NDC number of dispensed drug, Date of Script, Date of Filled, Days supplied, Dispensing fee, Amount due, and the contracted price. The VA shall randomly audit all billings. Payments shall be made monthly in arrears upon receipt of properly prepared invoices. Periodic visits by the NMVAHCS staff may occur on the premises of the pharmacy filling the prescriptions during business hours for the purpose of audit and evaluation of the contractor to ensure compliance with this contract. Services performed by the Contractor shall be under the guidance of the NMVAHCS Chief of Pharmacy Service. The contract is subject to the availability of NMVAHCS appropriations funds. The Contractor shall perform no services after September 30th of each current year until the Contracting Officer authorizes such services in writing. Personnel assigned by the contractor to perform the services covered by this contract shall be licensed in accordance will all applicable State and Federal Regulations. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The qualifications of such personnel shall also be subject to review by the Chief of Pharmacy Service or his/her designee at the NMVAHCS. Offerors are required to obtain all Federal, State, and/or local licenses and certification(s) applicable to the provision of Pharmacy Services. Licenses shall be current and a copy forwarded to the NMVAHCS Contracting Office at the time of award. The Contractor shall develop a record keeping system for prescriptions filled for the Artesia CBOC. The Contractor shall provide its employees working under this contract with the following: workers compensation, professional liability insurance, income tax withholding and social security withholdings. Payment for any leave, including sick leave, holiday or vacation time is the responsibility of the Contractor. The parties agree that the Contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. Maximum waiting time for all new prescriptions presented by the eligible veteran will be one hour. Normal operating times for dispensing and pick-up of new prescriptions will be no less than Monday through Friday, 9am to 6pm local time. A toll free number for NMVAHCS Pharmacy Service will be provided to the Contractor. The NMVAHCS Pharmacy Service is available for questions Monday through Friday 9 am-6 pm local time excluding Federal Holidays. The Contractor will have in place a quality control program designed to minimize patient, personnel, and public risks and to maximize the quality of pharmacy services. A copy of the Quality control plan with plan of action will be submitted to the Contracting Officer annually, sixty (60) days prior to the current year expiration date. Contractor shall participate in appropriate Quality Assurance/Quality Improvement (QA/QI) activities as requested by the NMVAHCS. Any changes from what is proposed under this contract shall be submitted to the Contracting Officer for review and approval prior to implementing any such change. Upon award of a contract, the Contracting Officer will appoint a Contracting Officer_s Technical Representative (COTR) to assist with the contract monitoring requirements. A customer feedback survey will be developed by the contractor to ascertain that customer courtesy and speed of service meets customer expectations. The following clauses and provisions apply to this acquisition and may be obtained from the web sites: Full text of Federal Acquisition Regulation clauses and provisions are available at: http://www/arnet.gov/far. Veterans Affairs Acquisition Regulation clauses and provisions are available at: http://www.va.gov/oa&mm/varr/. 52.212-1 -- Instructions to Offerors -- Commercial Items (Jan. 2004), the offeror shall submit a competed copy of provisions at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Jan 2004), 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Oct. 2003), The following clauses and provisions also apply to this acquisition 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2004), 52.216-8 -- Fixed Fee (Mar 1997), 52.216-21 _ Requirements (Oct 1995), 52.217-8 -- Option to Extend Services (Nov 1999), 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), 52.222-21 _ Prohibition of Segregated Facilities (Feb 1999), 52.222-26 -- Equal Opportunity (Apr 2002), 52.222-36 -- Affirmative Action for Workers With Disabilities (Jun 1998), 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.224-1 -- Privacy Act Notification (Apr 1984), 52.232-33 _ Payment by Electronic Funds Transfer--Central Contractor Registration (Oct. 2003), 852.270-4 Commercial advertising, 852.271-70 Services provided beneficiaries. (APR 1984), 852.219-70 Veteran-owned small business, 852.203-71 Display of VA hotline poster, 52.216-70 Estimated quantities for requirements contracts, 852.237-70 Contractor responsibilities, 852.271-75 Extension of contract period. Proposals shall be due by close of business, 4:30 p.m., Mountain Standard Time (MST) March 4, 2004. All proposals shall be faxed to the Contracting Officer at 505-256-2894. ATTN: Cesar Fausto. Cesar Fausto may be contacted at 505-265-2712 to answer any questions. A copy of the Pharmacist_s licenses and Certificate of Insurance along with a copy of the Quality Control Plan shall be submitted with the proposal. A pharmacist from the NMVAHCS will visit the contractor_s facility before initiation of the contract to review procedures and answer any questions that the contractor may have in regards to the contract. The anticipated annual cost for this contract is estimated to be under $100,000 annually. NAICS Code is 446110.
 

Web Link

RFP 501-14-04
(http://www.bos.oamm.va.gov/solicitation?number=501-14-04)
 

Place of Performance

Address: VA CBOC at 2213 Brothers Road Suite #600, Santa Fe, NM

Zip Code: 87505

Country: United States
 

Record

SN00530557-W 20040227/040225222142 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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