SOLICITATION NOTICE
X -- X-LEASE OR RENTAL FACILITIES
- Notice Date
- 9/26/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Pacific Service Center, 2201 Broadway, Suite 510, Oakland, CA, 94612-3024
- ZIP Code
- 94612-3024
- Solicitation Number
- Reference-Number-FY04PSOESTSP
- Response Due
- 10/23/2003
- Point of Contact
- David Madison, Grants Management Officer, Phone (510) 273-0154, Fax (510) 273-0150,
- E-Mail Address
-
dmadison@cns.gov
- Description
- Corporation for National & Community Service, a wholly-owned Government Corporation, intends to award a contract to qualified vendor(s) who can provide meeting space, lodging accommodations, audio visual needs, and meals for five (5) AmeriCorps*VISTA Pre-Service Orientation, five (5) Supervisor Training Events, and four (4) Early Service Training Events. Vendor (s) can apply for any week in the month as long as it doesn’t include a holiday. The training events will be held in the months of January 25th – February 7th, April 18th – May 1st, July 11th – 24th, August 15th – 28th, October 24th -30th and November 14th – 20th. The Pre-Service Orientation (PSO) and the Supervisory Training (ST) events will be held at the same time. The Early Service Training (EST) will be held in the month of January, April, July, October and November. All AmeriCorps*VISTA training events must occur within the same week. The training events can be held in the following locations: Seattle, WA, Portland, OR, Salt Lake City, UT, Provo UT .These events will require separate training rooms and will share registration and meals only. The meeting room and A/V equipment needs are listed below. (1) AmeriCorps*VISTA Pre-Service Registration: Day 1 – Sunday A registration area with (3) six foot tables and 9 chairs for the morning and early afternoon on Sunday. This should be an area shared with Supervisors registration. Orientation: Day 2- Monday A general session room set up in rounds for 150 people. One (1) six-foot table is needed at the back of the general meeting room for resource materials. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart that includes a VCR and CD player, wiring for client’s laptop and LCD projector, a podium with microphone, overhead projector, and two (2) easels with flipcharts in the general meeting room. Up to seven (5) breakout rooms are needed concurrently with the general session room. Each breakout is to be set-up with four to five round tables and chairs for 30-36 people, one (1) six-foot rectangular table, two (2) easel with flipcharts, an overhead projector and screen. Breakout rooms must be at least 800 sq. ft. Participants will be eating Breakfast, Morning Break, Lunch, Afternoon Break and Dinner. Day 3- Tuesday General session room set up in round tables for 150 people with one (1) six-foot table for resource materials. Audio-visual needs will be the same as Day 1. Up to seven (7) breakout rooms set-up with same set up and AV needs as Day One. Participants will need Breakfast, Morning Break, Lunch, Afternoon Break and Dinner. Day 4 –Wednesday A general session meeting room set up as for Day 1 for a morning session. In the afternoon, the general session room is set in theatre style for 200 people with a large open area in front. AV needs for morning sessions are same as Day 1. AV needs for the afternoon session include only the podium, microphone, CD player and two (2) easels and flipcharts. Audio-visual needs are the same as Day 1. Up to seven (7) breakout rooms are needed with the same set-up and square footage requirements as Day 1. Participants will need Breakfast, Morning Break, and Boxed Lunch. Training will conclude at about 2:30 PM. (2) AmeriCorps*VISTA Supervisor Registration: Day 1 - Sunday- A registration area with (2) six foot tables and (5) chairs for the morning and early afternoon of Sunday. This should be an area shared with Pre-Service Orientation registration. Training: Day 2 - Monday A registration area with (2) six foot tables and (5) chairs for the morning and the previous afternoon (Sunday). This should be an area shared with Pre-Service Orientation registration. A general session room set up in rounds for 50 people with two (2) six-foot tables. Up to two (2) additional breakout rooms with an area of at least 900 square feet set up in five to six rounds for 30-36 people with two (2) six-foot tables. Audio-visual needs for general session room and all breakouts include a large projection screen, overhead projector, and two easels with flipcharts. Participants will eat Breakfast, Morning Break, Lunch, Afternoon Break, and Dinner with Pre-Service Orientation participants. Day 3 –Tuesday A general session room set up in round tables for 50 people and up to two (2) breakout rooms. Audio-visual needs, room set-up, and square footage requirements will be the same as Day 1. Participants will eat Breakfast, Morning Break, Lunch, afternoon Break, and Dinner with Pre-Service Orientation participants. Day 4 –Wednesday A general session meeting room set up in rounds for 50 people and up to two (2) breakout rooms. Audio-visual needs, room set-ups and square footage requirements are the same as Day 1. Participants will eat Breakfast, Morning Break, and Boxed Lunch with Pre-Service Orientation participants. Participants will join Pre-Service Orientation participants in afternoon closing in larger general session room. Training concludes at approximately 2:30 PM. Total number of meals for Pre-Service Orientation and Supervisor training; Sunday – Dinner, 215. Monday- Breakfast 215, Lunch, 215; Dinner, 215. Tuesday-Breakfast, 215; Lunch, 215; Dinner, 215. Wednesday- Breakfast, 215; Lunch 215; Lodging needs for Pre-Service Orientation and Supervisor training. Sunday: 105 double occupancy rooms. Monday: 105 double occupancy rooms. Tuesday: 105 double occupancy rooms. Wednesday: 105 double occupancy rooms. . The meeting room and A/V equipment needs are listed above. Lodging needs for staff: We require an additional 10-12 single occupancy rooms for the Sunday, Monday and Tuesday nights for trainers and staff not to be included in this contract. Staff will be responsible for paying for their own rooms. Price must be inclusive. AmeriCorps*VISTA Early-Service Training: Day 1- Wednesday A registration area with (2) six foot tables and 8 chairs for Sunday afternoon/evening and Monday morning. Training: Day 2 - Thursday A general session room set up in rounds for 150 people. Audio-visual needs include a large projection screen, a podium, microphone, overhead projector, and two easels with flipcharts. Up to seven (7) breakout rooms of at least 800 sq. ft. are needed with round tables and chairs for 30-36 people and one (1) six-foot table per room. Each breakout requires an overhead projector, screen, and two (2) easels with flipchart pads. Participants will be eating Breakfast, Morning Break, Lunch, Afternoon Break and Dinner for 150 people. Day 3- Friday – General session room set up in round tables for 150 people. Audio-visual needs will be the same as Day 1. Up to seven (7) breakout rooms with the same audio-visual needs, room set-ups and square footage requirements are the same as for Day 1. Participants will be eating Breakfast, Morning Break, Lunch, Afternoon Break and Dinner. Day 4 Saturday– A general session meeting room set up in a theatre style or rounds for 150 people. Audio-visual needs are the same as Day 1. Up to seven (7) break out rooms with same set-up, audio-visual needs and square footage requirements as on Day 1. Participants will need Breakfast, Morning Break, and Boxed Lunch. Training will end at approximately 2 pm. Total number of meals for Early Service Training: Wednesday, Dinner, 160. Thursday-Breakfast160, Morning Break, Lunch, 160, Afternoon Break, and Dinner, 160. Friday -Breakfast, Morning Break, Lunch, 160 Afternoon Break, Dinner, 160. Saturday – Breakfast 160, Morning Break, Boxed Lunch 160. Lodging needs for Early Service Training. Sunday: 80 double occupancy rooms. Monday: 80 double occupancy rooms. Tuesday: 80 double occupancy rooms. All lodging rooms are non-smoking. Please Note: We require an additional 10-12 single occupancy rooms for the Wednesday, Thursday, and Friday nights for trainers and staff not to be included in this contract. Staff will be responsible for paying for own rooms. All meals must be served buffet style and must include well-balanced vegetarian, vegan, and meat options. Please include in your bid the cost of 30 box lunches for Wednesday afternoon. Also include the cost for an AM and PM break. The AM break should include fruits and assortment of juices, coffee and tea. The PM break should consist of cookies or snacks, coffee, tea and an assortment of drinks. Please indicate if you can offer special meals for participants with allergies, special diets, etc. Water service, wastebaskets, pads and pens are desired in all breakout rooms. Client provides own LCD projector and laptop. Breakouts rooms must meet the minimum square footage of 800 sq ft for Pre-Service Orientation and Early Service Training, and 900 sq ft for Supervisor’s training. Please Note: A staff office for 10-12 people is required with a set up with one (1) round table, 10 chairs, four (4) six-foot tables, and one (1) easel with flipchart pad for the entire week….starting Sunday afternoon. A luggage room for Wednesday AM and Saturday AM is also helpful. Facility must be within 50 miles of nearest airport facility. Please indicate if facility provides airport shuttle service. Meal room separate from the general session room is desired but not required as long as the hotel can bus and turn over the meal room prior to the next general session (i.e. within 30 minutes) or set for a meal after a general session in less than one-hour. Please Note: All cost are Inclusive In your bid provide the cost for a single room. Include with your bid a layout of the facility indicating room sizes for general session and breakout rooms. Incomplete bids will not be considered. Send completed bids to the Corporation for National & Community Service, 1201 New York Avenue NW, Washington, DC 20005, 9th Floor (9108) ATTN: Inez Jackson, Training Coordinator. Direct questions to Inez Jackson at (202) 606-5000 ext. 468. Faxed bids are acceptable and should be sent to David Madison at (202) 565-2789. Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines. All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicable. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FY04 PSOESTSP Pacific Cluster Training and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The North American Industry Classification System (NAICS) number for this requirement is 721110, Hotels (except casino hotels) Motels and the small business size standard is $5M. The provisions at 52.212.1, Instructions to Offerors—Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. The clause 52.212-4, Contract Terms and Conditions—Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders—Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. Quotations must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Responses to this RFQ are due at the above office by COB October 23, 2003. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (26-SEP-2003). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 11-FEB-2004. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/CNS/CFO/OaklandCA/Reference-Number-FY04PSOESTSP/listing.html)
- Record
- SN00521051-F 20040213/040211215438 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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