SOURCES SOUGHT
R -- AVIATION SAFETY REPORTING SYSTEM (ASRS)
- Notice Date
- 11/19/2003
- Notice Type
- Sources Sought
- Contracting Office
- NASA/Ames Research Center, JA:M/S 241-1, Moffett Field, CA 94035-1000
- ZIP Code
- 94035-1000
- Solicitation Number
- RFI2-38285-GVW
- Response Due
- 12/19/2003
- Archive Date
- 11/19/2004
- Point of Contact
- Gail V. Woll, Contract Specialist, Phone (650) 604-0734, Fax (650) 604-3020, Email Gail.V.Woll@nasa.gov - Joanne A. Comstock, Contracting Officer, Phone (650) 604-6038, Fax (650) 604-3020, Email Joanne.A.Comstock@nasa.gov
- E-Mail Address
-
Email your questions to Gail V. Woll
(Gail.V.Woll@nasa.gov)
- Description
- THIS IS NOT A SOLICITATION. This document is for information and planning purposes and to promote competition. This notice is issued by the National Aeronautics and Space Administration's Ames Research Center (NASA ARC) to post a draft Statement of Work via the internet, and solicit responses from interested parties. This document is for information and planning purposes and to allow industry the opportunity to verify reasonableness and feasibility of the requirement, as well as promote competition. This presolicitation synopsis is not to be construed as a commitment by the Government, nor will the Government pay for the information submitted in response. Respondents will not be notified of the results. AVIATION SAFETY REPORTING SYSTEM (ASRS) SUMMARY DESCRIPTION NAICS Code: 51821 / Size Standard: $21M PURPOSE: NASA ARC seeks industry comments and input on its summary description of the work statement for ASRS, as well as information on potential sources for the purposes of determining the appropriate level of competition and/or small business subcontracting goals for this requirement. BACKGROUND NASA, by agreement with the Department of Transportation, Federal Aviation Administration (FAA), has operated and managed the Aviation Safety Reporting System (ASRS) program since 1976. The ASRS reporting model has become one of the primary tools recognized as a necessary complement to other safety efforts. NASA has operated and managed the Aviation Safety Program (AvSP) since 1999. AvSP deals with the operations systems and research concerning aviation safety data. The ASRS and AvSP requirements are currently combined in NASA contract, NAS2-99091, the Aviation Operations Measuring Systems (AOMS) Contract NAS2-99091, valued at approximately $44M, is currently being performed by Battelle Memorial Institute and will expire on November 8 2004. To promote competition, the recompete effort for the AOMS will split the requirement into two procurements. This sources sought notice is for the ASRS requirement. The mission of the ASRS is to acquire information concerning current and potential safety concerns in the operational performance of the National Aviation System, and to assist in the effective use of that information in the furtherance of aviation safety and system improvements. The ASRS deals with the maintenance and operation of a voluntary, confidential incident reporting program that, by agreement with the FAA, complements the FAA?s Aviation Safety Reporting Program (ASRP). A separate sources will be posted for the AvSP requirement, which will now be addressed as Safety Vulnerability Analysis and Strategic Management (SVASM). The point of contact for the SVASM requirement is Natalie LeMar, Contract Specialist at Natalie.R.LeMar@nasa.gov. The Contracting Officer is Jill Willard. GENERAL REQUIREMENTS A five (5) year contract period of performance is planned, consisting of a two-year base period and 3 one-year options. The contractor shall provide all labor, materials, tools, equipment, facilities, supervision, and management necessary to perform the requirements of this contract. The contractor shall operate the ASRS and the new applications of the model in medicine, security, and other potential environments to be determined. As part of any capabilities package submitted to this sources-sought synopsis, potential offerors must demonstrate an understanding of the requirements to operate complex, confidential reporting systems; maintain security protections over data; and manage large databases. Additionally, demonstrated expertise in safety management, information technology development, web-based applications, and access to subject-matter experts to work as safety analysts in the areas of aviation, medicine and security is required. Demonstrated knowledge of aviation, medicine, and security is required. OPERATION OF THE ASRS The ASRS currently receives approximately 35,000 reports/year from aviation professionals such as pilots, air traffic controllers, flight attendants, mechanics, and other front-line professionals. These reports are processed through a well-defined path of procedures and requirements to assure confidentiality of the person reporting and any third-party references. Aviation analysts must screen each report within 3-5 working days. In this initial and final screening process, the analysts must decide the disposition of each report according to NASA-established categories, including alert messages for any report describing significant aviation hazards and/or having accident prevention potential. Typically, 200-300 of these alert messages are distributed/year. Following screening, all submitted reports are further evaluated for potential multiple report matching. The contractor shall verify the matching of separate reports describing the same event and retain these reports as one record to the database. Typically, 20% of the incident reports received can be matched (e.g., a Captain report with a First Officer report on the same incident). In some cases, several reports will be received on the same incident from flight crew, cabin crew, maintenance, and air traffic control. One of the categories established by NASA is Full-Form Records. These are incident report records that are input into the ASRS database following extensive evaluation by the aviation analysts. The ratio of Full-Form records processed to the database and those received at the ASRS will vary due to funding constraints. Currently, 20% of all reports received as fully processed to the ASRS database. The Government considers the achievement of entering 40% of the reports received into the ASRS database as highly desirable. All reports are de-identified and no identifying information is retained after the reporter?s ID strip is returned, which is a legal requirement of the program. The contractor shall provide the capability necessary for the uninterrupted, secure operation of a data storage and database system. The ASRS database utilizes Oracle technology. The minimum expected capability requirement should provide for the data input, data storage, and rapid retrieval of the processed data. The system must be capable of providing an interactive, analytical method for the performance of routine and special searched of the processed incident data. The contractor shall maintain the ASRS Home Page ( http://asrs.arc.nasa.gov ) and update this periodically with new information, as it becomes available. The ASRS products accessed here, as well as distributed through the mail, include the ASRS monthly publication (CALLBACK), data report sets, program information, program educational materials, safety studies and message capability. The contractor shall prepare research and operational reports of several types in response to requests from NASA, FAA, NTSB, and other users of the ASRS. These may include scientific and technical reports on aviation human factors and other safety related work. The contractor shall respond to requests for database information, routine analyses, and special studies, which must be provided according to timelines and under cost controls established by NASA. EXTENSIONS OF THE ASRS MODEL Understanding of the aviation model of confidential reporting is required for its application and replication to two new environments, medicine and security. NASA, by agreement with the Department of Veterans Affairs (VA) and their National Center for Patient Safety (NCPS), began the operation and management of the Patient Safety Reporting System (PSRS) program in May 2000. The PSRS replicates the successful criteria of the ASRS in the environment of health care delivery in the VA system of hospitals, clinics, and outpatient services. The contractor is required to maintain the same provisions concerning this system of reporting medical safety events as the aviation system. This follow on effort has a growth potential to include the development of a prototype Security Incident Reporting System (SIRS) modeled after the ASRS. Based on this draft SOW, NASA is looking for the following capabilities: -Operate complex, confidential reporting systems -Maintain security protections over data -Manage large databases -Expertise in safety management -Expertise in information technology development and web-based applications -Access to subject-matter experts to work as safety analysts in the areas of aviation, medicine, and security -Demonstrated knowledge of aviation, medicine, and security -Utilizes oracle technology to input, store, and rapidly retrieve processed data -Provide an interactive, analytical method for the performance of routine and special searches of processed incident data. -Prepare research and operational reports (may include scientific and technical reports on aviation human factors and other safety related work) -Respond to requests for database information -Respond to requests for routine and special analyses Interested offerors having the required specialized capabilities to meet or exceed the above requirement are asked to submit written comments, questions and a capability statement of 10 pages or less indicating the ability to perform all aspects of the effort described herein to Gail Woll via electronic transmission at Gail.V.Woll@nasa.gov or by facimile transmission to (650)604-3020, no later than 4:30 p.m. local time, December 19, 2003. When responding, reference the ASRS Program. Oral communications are not acceptable in response to this notice. Please include the following information in the capability statement: (1) company capabilities in the areas addressed above (indicate capabilities that are within the firm and those that would be subcontracted); (2) a list of relevant work performed in the past 5 years, contract number, technical description, contract type, dollar value, performance period, and customer reference name and phone number; (3) name, address, contact, telephone number and e-mail address for your firm; (4) teaming arrangements, if any; (5) size of business (number of employees); (6) whether your firm is large, small, small disadvantaged, 8(a), HUBZone, and/or veteran or women-owned, and (7) average annual revenue for past 3 years. An ombudsman has been appointed -- See NASA Specific Note "B". No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps and on the NASA Acquisition Internet Service. The solicitation and any documents related to this procurement will be available over the Internet. These documents will be in Microsoft Office 97 format and will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/ARC Business Opportunities home page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?group=C&pin=21 It is the offeror's responsibility to monitor the Internet cite for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments, if any. Any referenced notes may be viewed at the following URLs linked below.
- Web Link
-
Click here for the latest information about this notice
(http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=21#108108)
- Record
- SN00472916-W 20031121/031119212632 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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