Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 11, 2003 FBO #0653
SOURCES SOUGHT

70 -- Upgrade Software/Hardware for Laboratory Information System - FMC Rochester, Minnesota

Notice Date

9/9/2003
 

Notice Type

Sources Sought
 

Contracting Office

Department of Justice, Bureau of Prisons, FBOP - Field Acquisition Office, U. S. Armed Forces Reserve Complex 346 Marine Forces Drive, Grand Prairie, TX, 75051
 

ZIP Code

75051
 

Solicitation Number

RFQ41207-008-4
 

Response Due

9/16/2003
 

Archive Date

1/1/2004
 

Point of Contact

Darren Doggett, Contract Specialist, Phone 972-352-4510, Fax 972-352-4545, - Melvin Gardner, Section Chief, Mount/Pac, Phone (972) 352-4505, Fax (972) 352-4545,
 

E-Mail Address

ddoggett@bop.gov, mgardner@bop.gov
 

Description

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas intends to negotiate on a sole source basis under the authority of FAR Part 6.302-1 with Opus Healthcare Solutions, 10713 North Road 620, Austin, Texas 78726 for the following requirement: Software/Hardware Upgrade to existing Opus Laboratory Information System at the Federal Medical Center, 2110 East Center Street, Rochester, MN 55904. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 13.5 and the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quotation (RFQ) as RFQ 41207-008-4. The solicitation document and incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2001-15. The North American Industry Classification System code is 423430 with a small business size standard of 100 employees. The requirement at FMC Rochester is for a Software/Hardware Upgrade to the existing Opus Laboratory Information System which was originally installed in October 1994. The software is unique to the vendor since the data is maintained in a proprietary format which must be maintained in a readily retrievable format for long-term reporting and database mining. The upgraded laboratory information system will be used for ordering and processing lab information while maintaining compatibility with other BOP patient databases for sharing existing data. The software must translate the current BOP custom database definitions and all clinical data utilizing current patient report structures. The upgraded laboratory information system will have the capability to process and transmit laboratory final reports and track laboratory work for FMC Rochester and other Bureau of Prison medical institutions. Opus Healthcare Solutions is the developer and has proprietary rights to the software for the existing Lab Information System at FMC Rochester and other BOP medical institutions. The laboratory information system has the capability of on-line entering and editing of patient demographic data and test requests, including duplicate test check for inconsistent/illogical orders with a user defined time window. The system will allow for automatic or manual assignment of accession numbers, which will be user definable. The system will allow for specimen or aliquot labels to be printed automatically for scheduled pickups or to be printed dynamically. The software must be able to bi-directionally interface with the existing lab equipment which includes the Rocha Integra 800 Chemistry analyzer, Rocha Integra 400 Chemistry analyzer, Rocha Elecsys Immunoassay analyzer, and Bayer Advia 120 Hematology analyzer. The software must convert/import the existing database into the new application with guaranteed integrity. Additional interfaces must be readily available to support the evolving technology in the clinical lab. The system must provide capability for real-time data extraction to allow interface with the current web-based applications at FMC Rochester. Installation must include importing current system data into the new system. All start up costs must be included in a proposal, to include training for laboratory staff by the vendor, on-site expenses, air fare, per diem, rental car, and accommodations for the vendor installation staff. The system is needed by October 1, 2003, because of the age of the present system. To prevent a loss of patient data, the new system should be available immediately. The vendor staff will agree to adhere to all regulations and policies prescribed by FMC Rochester and the Bureau of Prisons during and after the installation of the laboratory information system. The estimated system life is 7-10 years, with the inclusion of system enhancements and upgrades as they become available. The RFQ incorporates the following provisions and clauses that are in effect through Federal Acquisition Circular 2001-15. FAR Provision 52.212-1 Instructions to Offerors?Commercial Items (JULY 2003), subsection (a), (b), (f), (g), and (j); Provision 52.212-3 Offeror Representations and Certifications-Commercial Items (JUN 2003); Clause 52.212-4 Contract Terms and Conditions?Commercial Items (FEB 2002); Clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders?Commercial Items (JUN 2003), subsection (b)1,3,7,10,13-19 and 30 applies; Clause 52.228-5 Insurance - Work On A Government Installation (JAN 1997); Clause 52.237-2 Protection Of Government Buildings, Equipment, and Vegetation (APR 1984). The full text provision or clause may be accessed electronically at www.arnet.gov/far. The following requirements apply to those individuals delivering services inside the institution: 1. National Crime Information Center (NCIC) Check 2. DOJ-99, Name Check 3. FD-258 Fingerprint Check 4. Law Enforcement Agency Checks 5. Vouchering of employers over the past five years 6. Resume/Personal Qualifications 7. OPM-329-A, Release of Information 8. NACI Check (if applicable) Any individual who does not pass the security clearances will be unable to work within the secure perimeter of the institution. The final determination and completion of the security investigation procedures will be made at the sole discretion of FMC Rochester. Once a contractor employee clears the initial screening requirements, a urinalysis test will be required before the individual is allowed access into the institution. If the results of the urinalysis test are positive, that individual will be disqualified from performing under the contract. If the individual clears both the initial screening requirements and the urinalysis test, that individual will be issued a pass for access into the institution. Contractor employees shall adhere to all institution regulations regarding conduct and performance. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his or her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts. The contract will require contract staff to access a system of medical records which will require adherence to the Privacy Act of 1974. The system of records will be maintained in accordance with community standards for medical records. The contractor and/or staff are not authorized to disclose any information pertaining to an inmate to any non-BOP source. Any requests for such information shall be forwarded to the HSA for proper disposition. This will be a firm fixed price contract and will be awarded utilizing Simplified Acquisition Procedures. Any firm that believes it can meet the requirements may give written notification to the Contracting Officer by the deadline for receipt of quotes. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement listed. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the sole source acquisition to Opus Healthcare Solutions. All contractor responses shall be submitted to the address listed no later than September 16, 2003 at 1:00 pm central standard time. All quotes shall be clearly marked with RFQ 41207-008-4. All vendors are hereby notified that if your quote is not received by the date/time and location specified in this notice, it will not be considered. This solicitation is distributed solely through the General Service Administration?s Federal Business Opportunities website at www.fedbizopps.gov. All future information concerning the acquisition, including amendments, will be distributed solely through the website. Interest parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition. Responses may be faxed to (972) 352-4545 or emailed to the following address: ddoggett@bop.gov. See Numbered Note 22
 

Place of Performance

Address: Federal Medical Center, 2110 East Center Street, Rochester, Minnesota

Zip Code: 55904

Country: United States
 

Record

SN00429723-W 20030911/030909213119 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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