SOLICITATION NOTICE
X -- LODGING ACCOMODATIONS WITH CONFERENCE ROOM AVAILABILITY
- Notice Date
- 8/29/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation P.O. Box 821635, North Richland Hills, TX, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GSA-00P-03-CYM-0001
- Response Due
- 9/12/2003
- Point of Contact
- Lisa Daniels, Events Specialist, Phone (817) 281-1501, Fax (817) 281-9143,
- E-Mail Address
-
lisa.daniels@gsa.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration intends to block single occupancy sleeping rooms, procure meeting space and meals for their 15th Annual Child Care Conference. FIRM DATES: Week of July 12-16, 2004, 19-23, 2004 Preferably Monday-Thursday MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Office for 4 days 24-hour hold DAY ONE PRE-EVENTS 8 am- 5 pm NAEYC Training 50 ppl Day TWO 8 am-11:30 am Coordinators Meeting 25 ppl u-shape 8 am-11:30 am NAEYC Training 50 ppl classroom 10:30 am-11:45 am SAA Meeting 50 ppl classroom 8 am - 5 pm Registration 100-200 ppl 8 am - 5 pm Display area (foyer) 10-20 tables (8ft) & 2-3 floor displays 12:00 - 2:00 pm Luncheon 300-350 ppl rounds 2:15? 3:45pm Concurrent Sessions 6 each 50-150 ppl class. 4 pm- 5 pm Regional Meetings 8 each 50-75 ppl thea. 5:30- 7 pm Awards Reception 300-350 ppl DAY Three 7:30 ? 8:30 am Continental Breakfast 300-350 ppl rounds 8 am - 5 pm Display area (foyer) 8am-5pm General Session 300-350 ppl rounds (also use as luncheon room) 8 am ? 12 noon Concurrent Sessions 6 each 50-150 ppl 12:00 - 2:00 pm Luncheon 300-350 ppl rounds 2:15 ? 5pm Concurrent Sessions 6 each 50-150 ppl class. DAY FOUR 7:30 ? 8:30 am Continental Breakfast 300-350 ppl rounds 8:30 ? 12 noon Concurrent Sessions 6 each 50-150 ppl 12:30- 2 pm Closing Session 300-350 ppl rounds (Luncheon Tentative) 2:00 pm Departure DAY FIVE: Departure for some West Coast attendees Prefer meeting space on one-two floors only. Registration area should be located within close proximity to General Session/Luncheon Room. Breakout locations should be easily accessible to registration/GS/luncheon room, but most importantly they should be located together. Mid morning and afternoon breaks will be provided daily for events held at hotel, time not established. Provide catering menu price list for reception, breakfasts, lunches, and refreshment breaks. Indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Downtown Boston only. 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within or less than Government per diem allowance (rate for this time period is $192.00/night) but we prefer the lower seasonal rate of $159.00/night. 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates above to allow for optional tours of Federal buildings. LODGING: Monday or Tuesday 225 rooms Tuesday or Wednesday 300 rooms Wednesday or Thursday 300 rooms Thursday or Friday 125 rooms Friday or Saturday 75 rooms 1. Cutoff date 3 weeks prior to arrival. 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. 4. No additional charge for double occupancy or children MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 3. General session room setup by 7:00 am each 4. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. 5. Equipment to be provided by either the Government and/or an A/V company that may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: 2003 ? Denver ? Adams Mark 2002 ? Philadelphia ? Marriott 2001 - Las Vegas ? Bally?s 2000 ? New York ? Marriott Marquis 1999 ? San Diego - Marriott Marina CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Reception Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE Friday, September 12th, 2003, by 10:00 am local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable. If interested, you must fill out Representations and Certifications. Please email Lisa Daniels for a copy.
- Record
- SN00416377-W 20030831/030829213953 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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