SOURCES SOUGHT
D -- Server-based Accounting System
- Notice Date
- 8/25/2003
- Notice Type
- Sources Sought
- Contracting Office
- Attn: Department of Veterans Affairs Austin Automation Center, (316= ), 1615 Woodward Street, Austin, Texas 78772
- ZIP Code
- 78772
- Solicitation Number
- 200-95-03
- Response Due
- 9/3/2003
- Point of Contact
- Point of Contact - Nancy Lawson, Contract Specialist, null, Contra= cting Officer - Nancy Lawson, Contract Specialist, null
- E-Mail Address
-
Email your questions to Nancy Lawson
(nancy.lawson@mail.va.gov)
- Description
- The Department of VA, Austin Automation Center is seeking sources for= a solution to migrate from a mainframe accounting system to a server based accounting system for the following: The customer is currently using a COBOL home grown solution for General Ledger, Accounts Payable, Accounts Receivables and Fixed Assets. This application was first written in 1984. The user has also implemented Oracle database for Purchasing, Receiving, Inventory Management, Sales and Payroll Deduction. These two systems do not share a real-time integration.=20 Currently, a batch process kicks off nightly to update the Oracle database with data from the COBOL system. The VCS primary business objective is to implement to a next generation architecture and software solution that will allow them to support the growing needs of their business. The client goal is to migrate the General Ledger, Accounts Payable, Accounts Receivable and Fixed Assets to a server based accounting solution which will communicate in real time with existing server based Purchasing, Receiving, Inventory Management, Sales and Payroll Deduction system. The following is a list of additional customer requirements: i.=09The system must support Pre-Pay Payables. The customer has contracts with certain vendors that are paid before the invoice is actually received. Once the invoice is received, then it is marked off in the system as paid. These invoices can be processed in batches using a specific variance.=20 ii.=09The system must support the Prompt Pay Act. Any invoices not paid within a 30 day period automatically accrue interest and is paid to the vendor. The system must calculate the interest due if the invoice is being paid after 30 days.=20 iii.=09The system must support the ability for 300 remote users to access monthly reports without the need for a dedicated user license. The reports should only show the information that is related to the user business unit/location.=20 iv.=09The system must support Certification. Certification is the process of auditing the work of a Technician. Based on specific criteria and dollar amounts, a Technicians=92 work will be audited by two individuals before posting the transaction. =20 v.=09The system must provide the ability to drill down through transactions to see detailed information.=20 vi.=09The new system must support EDI. vii.=09The new system must support charge-backs. For example, the customer must be able to credit a vendor account for damaged goods. The credit is then reflected in the next invoice to be paid to the vendor.=20 viii.=09The system must support multiple Remit To locations for a single vendor. The vendor should have one account number, while the location to where payment is being remitted has a unique identifier that ties it to the master vendor account.=20 ix.=09The system must allow for multiple depreciation methods with various useful life calculations. x.=09The system must allow for Fixed Assets to be tracked by Tag#, Location, Department and Category.=20 xi.=09In the future, the system will need to support Smart Card with Strong Authentication technology.=20 xii.=09In the future, the system should provide the capability for vendors to view the status of their invoices via a secure website.=20 It is requested that sufficient documentation be provided to allow this office to evaluate your company=92s proposed solution to meet the Government=92s requirements. This is not a request for proposal and there is no solicitation document available at this time. All documentation should be submitted electronically to nancy.lawson@mail.va.gov or via fax at 512-326-6028 no later than 3pm CST on September 3, 2003.
- Web Link
-
Draft RFP 200-95-03
(http://www.bos.oamm.va.gov/solicitation?number=3D200-95-03)
- Record
- SN00411261-W 20030827/030825213352 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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