SOLICITATION NOTICE
T -- Manage the assembly, storage and distribution of training mater= ials.
- Notice Date
- 7/31/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Mather Training Center P.O. Box 77 STORER COLLEGE PLACE &=20 FILLMORE STREETS HARPERS FERRY WV 25425
- ZIP Code
- 80225-0287
- Solicitation Number
- R2670030021
- Response Due
- 8/29/2003
- Archive Date
- 7/30/2004
- Point of Contact
- Maia Browning Training Manager 9286387985 ;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP = DESK for assistance=20
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- Fulfillment House for NPS Fundamentals Training Program=20 Scope of Work Statement Program Description "National Park Service Fundamentals" is a five-part course of study that en= compasses a broad understanding of the mission and goals of the National Pa= rk Service. Vendor is required to manage the assembly, storage and distrib= ution of training materials related to this training program (hereafter "Fu= ndamentals"). The primary need is the assembly, storage, and distribution = of approximately 2000 notebooks during Federal fiscal year FY2004 (October = 1, 2003 - September 30, 2004). =20 The NPS Training Manager for Universal Competencies provides program oversi= ght and is the vendor's principal contact, but may appoint a designee. The= Training Manager is duty-stationed at the Albright Training Center, Grand = Canyon, Arizona. =20 Vendor should note that Fundamentals is a new, evolving program. The follo= wing description is as accurate a view of the current workings of the progr= am as possible, but circumstances may require reasonable accommodation of e= merging program needs. An example of an accommodation is handling fluctuat= ions in the numbers of mailings to individual employees, either fewer or gr= eater than the numbers provided below, which are based on averages.=20 Materials Two notebooks are used in the program, one for Fundamentals I-II, and one f= or Fundamentals III-V. The notebooks, ideally, are shipped directly to emp= loyees at any or all of the approximately 400 National Park Service units a= nd offices in the United States. Occasionally, a shipment of notebooks for= a group of approximately 30 employees must be shipped as a whole to a spec= ific training location. =20 Materials currently used in the Fundamentals training program consist of in= dividual items that the vendor must assemble into sets as follows: =20 Item #1=20 =09NPS Fundamentals I-II binder (12" x 11 =BE" x 3 =BD") =09Cardboard Fundamentals shipping carton (13 1/8" x 12 1/8" x 3 =BE") =09Tabs for Fundamentals I (9 tabs total, hole-punched, to be put on the bi= nder posts) =098 =BD" x 11" plastic CD-Rom sleeve, hole-punched, to be put on the binde= r posts =09CD-Rom to be inserted into the sleeve (above) =09LMS Learner's Desk Aid (11" x 17" single fold, pre-folded), to be laid o= n top of the tabs =09Letter from the Chief of Training (single 8 =BD" x 11" sheet), to be lai= d behind the Learner's Desk Aid on top of the tabs Item #2 =0924 tabs for Fundamentals II (approximately 5/16" thick) =09Fundamentals II binder contents (currently 220 pages, approximately =BE= " thick) Item #3 =09NPS Fundamentals III-V binder (12" x 11 =BE" x 3 =BD") =09Cardboard Fundamentals shipping carton (13 1/8" x 12 1/8" x 3 =BE") =09Tabs for Fundamentals III (9 tabs hole-punched, to be put on the binder = posts) =09Tabs for Fundamentals IV (9 tabs, hole-punched, to be put on the binder = posts) [approximate thickness of Fundamentals III & IV tab= s together is 5/16" per package] Item #4 =0924 tabs for Fundamentals V (approximately 5/16" thick) =09Fundamentals V binder contents (currently 114 pages, approximately 3/8"= thick) Tasks The following services are required:=20 1)=09Transfer (removal from the current warehouse and receipt into vendor's= warehouse) of existing materials from current fulfillment house. Transfer = of materials must be completed no later than September 30, 2003.=20 2) =09Begin distribution of notebooks/materials for first quarter of the fi= scal year (October 1 - December 31, 2003) no later than October 7, 2003. Ne= eds for the first quarter are:=20 =09Item #1: approximately 300 =09Item #2: approximately 300 =09Item #3: approximately 300 =09Item #4: approximately 240 3)=09Changes in the course content, specifically in the notebook contents (= Item #2 and Item #4), will be implemented on or about January 1, 2004. Ven= dor must anticipate the receipt of these new materials (approximately 1000 = sets of each) in late December or early January. Vendor must ensure that n= ew materials are distributed by: removing outdated materials from notebook= s that may have been assembled but not used; re-cycling outdated materials;= and providing for the smooth transition to and distribution of the new con= tents. Within one week of the receipt of new materials, the vendor must be= distributing those new materials to NPS staff. =20 4)=09Vendor will follow the process outlined in the attached flow charts, o= r will propose an acceptable alternative for consideration. Three flow cha= rts of the required work are attached. Each is based on a unique clientele= or need as follows: 1) New Employees; 2) Experienced Employees; and, 3) S= pecial Needs. Vendor will track and maintain separate accounts, one for ea= ch of the three identified categories (i.e., new, experienced, special need= s).=20 5)=09Occasionally, items may be misdirected or fewer numbers will be needed= than anticipated. In either case, the NPS will be entitled to return the = items to the fulfillment house for storage and re-issuance, as needed.=20 Additional Requirements =09All materials shall be stored in a secure, dry environment protected fro= m rodents, dust, and other elements of deterioration. The storage facility= will be available for unannounced inspection by NPS staff at least twice a= nnually.=20 =09Vendor will provide at least two contact names who will be available to = NPS staff. Factors to Consider =09Approximately 1400 new employees and 600 experienced employees are enrol= led in the NPS Fundamentals program each year. Training materials must be = delivered on time to individuals and training locations. Accountability is = paramount.=20 =09Item #1 and Item #3 are shipped to individual NPS employees. These empl= oyees are stationed at approximately 400 parks and offices administered by = the National Park Service. Bids should provide a minimum and maximum cost = for shipping, and/or an average cost by which to calculate shipping these i= tems for the year. Only actual costs will be reimbursed and must be docume= nted in writing in the invoice. =20 =09The NPS will provide an excel spread sheet listing individual employees = scheduled to receive Item #1 and Item #3, including street addresses and ph= one numbers. =20 =09Shipping information for group or bulk shipments (e.g., 30 sets of Item = #2 to a specific training location) will be provided according to a pre-arr= anged schedule. The schedule will probably be set for the year, with addit= ional locations added as need arises. The schedule will cover both new and= experienced employee courses.=20 =09The majority of group/bulk shipments (at least 54 shipments) of Item #2 = and Item #4 will be to two shipping addresses only: Albright Training Cent= er, Grand Canyon, Arizona and Mather Training Center, Harpers Ferry, West V= irginia. =20 =09Invoices may be submitted monthly but not less than quarterly, beginning= October 1, 2003. =20 Line Item Costs to be Identified in Bid 1)=09Transfer of materials from current vendor and receipt into new vendor'= s warehouse.=20 2)=09Cost of assembling each item, by item.=20 3)=09Cost of storage of materials (bulk estimate is acceptable).=20 4)=09Cost of processing new materials to arrive in late December/early Janu= ary.=20 5)=09Shipping costs by Item and by either individual employee or training l= ocation as applicable to the item.=20 6)=09Handling costs per item.=20 7)=09Additional costs identified by the vendor that NPS needs to consider i= n awarding the contract.=20 Flow Charts are available upon request.
- Web Link
-
Please click here to view more details.
(http://www.eps.gov/spg/DOI/NPS/APC-IS/R2670030021/listing.html)
- Record
- SN00389400-F 20030802/030731223822 (fbodaily.com)
- Source
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