Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 28, 2003 FBO #0576
SOLICITATION NOTICE

R -- Senior Acquisition and Assistance Specialist for USAID/Mozambique

Notice Date

6/26/2003
 

Notice Type

Solicitation Notice
 

Contracting Office

Agency for International Development, Overseas Missions, South Africa USAID-Pretoria, Dept of State, Washington, DC, 20521-6120
 

ZIP Code

20521-6120
 

Solicitation Number

674-03-005
 

Response Due

7/10/2003
 

Archive Date

7/11/2003
 

Point of Contact

Celeste Fulgham, Regional Contracting Officer, Phone +(27-12)452-2158, Fax +(27-12)452-2399,
 

E-Mail Address

cfulgham@usaid.gov
 

Description

SUBJECT: US/TCN PSC Vacancy for Senior Acquisition and Assistance Specialist for USAID/Mozambique ISSUANCE DATE: June 26, 2003 CLOSING DATE: July 10, 2003 The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (SF-171 or OF-612) from persons interested in providing the PSC services described in the below statement of duties. This position is open to US and Third-Country National citizens. Applicants must be available to begin work on or about September 1, 2003 for a two year period. This availability shall be indicated on the SF-171 or OF-612. Any questions may be directed to Zanele Radebe, who may be reached at fax #: +27 12 452 2399; e-mail zradebe@usaid.gov. Application forms: USG Standard Form-171 and Optional Form 612 may be located at the USAID website: http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/forms.html USAID anticipates awarding one (1) PSC contract as a result of this solicitation. USAID reserves the right not to award any contract as a result of this announcement. Applicants should retain for their record copies of all enclosures that accompany their submissions. Please reference the number of this solicitation when sending in your application. 1. SOLICITATION NUMBER: 674-03-005 2. ISSUANCE DATE: June 26, 2003 3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS at USAID/South Africa, July 10, 2003 at 10:00 a.m. local time 4. POSITION TITLE: Senior Acquisition and Assistance Specialist for USAID/Mozambique 5. MARKET VALUE: The classification of this position is pending at GS-14, with salary ranging from $72,381 to $94,098 per annum. Final compensation will be based on the individual's salary and work history, experience, and educational background. 6. PERIOD OF PERFORMANCE: Starting on or about September 1, 2003 for two years. 7. PLACE OF PERFORMANCE: USAID/South Africa with regular travel to Mozambique. 8. JOB DESCRIPTION: BASIC FUNCTION OF POSITION: The incumbent shall assist and train the New Entry Professional (NEP) Contracting Officer (CO) in providing efficient, timely and effective service to USAID/Mozambique whose procurement portfolio is currently valued at $200 mn. In the absence of the NEP CO the incumbent shall manage the USAID/Mozambique Procurement Management Unit. MAJOR DUTIES AND RESPONSIBILITIES: Duties and Responsibilities: The incumbent shall provide personal services as a Senior Acquisition and Assistance Specialist to USAID/Mozambique to train and assist the NEP CO in executing: 1. Direct contracts, task orders, purchase orders, grants and cooperative agreements, US Government Interagency Agreements such as PASAs and RSSAs, host country contracts and other agreements; 2. Modifications to all of the above; and 3. Other miscellaneous administrative requirements associated with acquisition and assistance (A&A) awards. Specifically, the incumbent shall assist SO Teams and train the NEP CO in preparing A&A plans, preparing announcements and solicitations, preparing and submitting pre-solicitation notices, creating pre-award documents, reviewing host country invitations for bids, instructing and providing expert guidance to technical evaluation committees, performing cost and price analyses, conducting negotiations, preparing award documents and award file documentation for the NEP CO?s review and signature as more fully described below. The incumbent also shall be available for consultation on A&A issues with Cognizant Technical Officers (CTOs) and Activity Managers. This effort requires extensive knowledge of USAID and Federal Acquisition Regulations, USAID assistance regulations, OMB Circulars, assistance cost principles, the USAID Automated Directive System and USAID A&A Policy Directives and Contract Information Bulletins. In addition to execution of direct basic awards and modifications as identified above, the incumbent shall also research issues contained in, and draft responses to, miscellaneous items of correspondence as assigned. Examples include, but are not limited to the following: subcontract consent requests, authority to make grants under contracts, salary and personnel approvals, equipment approvals, and Congressional inquiries. 1. Representative Duties: Assist and train the NEP CO in the planning, design, negotiation, administration and termination of contracts and grant agreements for the USAID/Mozambique program. Advise on, negotiate and coordinate the A&A management program for several Strategic Objectives. This includes, but is not limited to providing advice on policy, regulatory and statutory issues. The incumbent shall assist and train the NEP CO in performing the following duties: (i) Review procurement/assistance requests and recommend to the NEP CO/Strategic Objective Teams, the type of action necessary to satisfy the requirement. (5%) (ii) Coordinate the development of Acquisition and Assistance Plans with the SO teams. (10%) (iii) Prepare all necessary pre-award and solicitation documents for direct and host country awards, and assist in development of USG budget estimates. (10%) (iv) Receive proposals/applications and oversee the technical evaluation process. This includes briefing the technical evaluation committee and participating in discussions as necessary. (5%) (v) Conduct cost/price analyses of the proposals/applications. This includes coordinating audits or field support reviews of the cost proposals. (10%) (vi) Negotiate contracts, assistance awards, claims, and termination settlements. (20%) (vii) Prepare award and file documentation for signature by the NEP CO. (10%) (viii) Ensure timely completion of Contract Performance Reports. (5%) (ix) Ensure timely submission of Acquisition and Assistance data to OP using the automated reporting system, ProDoc. (5%) (x) Administer contracts and assistance, responding to protests or disputes and administer the close out process (5%) (xi) Serve as Administrative CO in absence of NEP CO (15%) 2. Supervisory Duties: The incumbent shall report directly to the NEP Contracting Officer. In the absence of the NEP Contracting Officer, the incumbent shall report to the Regional Contracting Officer at USAID/South Africa. The incumbent shall work independently with limited supervision over day-to-day activities and in the absence of the NEP CO, serve as team leader for the local professional staff of three acquisition specialists and a secretary, providing direction, assigning work, establishing priorities, mentoring and conducting on-the-job training. In the absence of the NEP CO, prepare annual performance evaluations for the three acquisition specialists and a secretary. 3. Overall Management Functions: Serve as Acting PMU Team Leader in the absence of the NEP CO for internal administrative purposes only. The incumbent will not have the authority to sign A&A instruments or other documents that require a warrant, nor the authority to make legal determinations that have the effect of binding the Government. Manage A&A staff work and leave schedules to ensure adequate coverage and completion of all work. Monitor PMCP compliance and training program for three acquisition specialists. 4. Utilization of Regulations: Reference and guidance materials to be used by the incumbent in performing the duties shall include, but not limited to, the following: Federal Acquisition Regulations (FAR) USAID Acquisition Regulations (AIDAR) Code of Federal Regulations OMB Circulars A&A Policy Directives (AAPDs)/Contract Information Bulletins (CIBs) USAID Automated Directive Systems (ADS) QUALIFICATIONS: A. Education: BA in public law, accounting or business required. 5 additional years of progressively responsible duties in the procurement field may be substituted for a BA. B. Prior Work Experience: A candidate with numerous years of actual experience in all the desired specific assignments may be substituted for the degree requirements. The training/experience requirement of the position is that the incumbent has completed or has substantially completed the requirements for certification under the USAID Procurement Management Certification program PMCP). Certification requires successful completion of eight specified courses in procurement, plus the achievement of certain competencies through a combination of training and experience. At least ten years of continuous, progressive experience in Acquisition (contracts, purchase orders), US Government Agreements (PASAs and RSSAs), host country contracting and Assistance (grants and cooperative agreements) execution, administration, termination, cost and prices analysis, procurement planning, and analysis and evaluation of proposals is required. At least three years working overseas preferred but not required. Demonstrated comprehensive knowledge of USAID contracting and assistance procedures and a thorough knowledge and understanding of Federal Acquisition Regulations, practices, and procedures is necessary. Knowledge of USAID project development and implementation regulations and practices, experience with ProDoc (A&A document writing system) advantageous. Experience as a U.S. Government Contracting Officer, with a warrant, in an overseas setting is highly desirable. C. Post Entry Training: The incumbent is expected to be an expert in the field of USG acquisition and assistance procedures. If required, USAID specific training will be offered. D. Language Proficiency: Level VI (fluent) in both spoken and written English. E. Knowledge: A thorough and complete knowledge and understanding of how to execute and administer a complex acquisition and assistance portfolio in accordance with USG regulations. F. Skills and Abilities: Attention to detail, good analytical skills, and excellent organizational skills to execute and administer awards. Discretion, tact and the ability to work under extreme stress to meet deadlines and to effectively complete required actions. Excellent interpersonal skills and the ability to work independently are a must. Computer skills in Word and Excel are highly desired. WEIGHTING OF QUALIFICATIONS/EXPERIENCES REQUIRED FOR INITIAL REVIEW: *Relevant BA or 5 additional professional years in procurement* (10%) *10 years of progressively responsible experience in USG procurement ? including host country contracting* (45%) *USAID experience(5 years or more for full marks)* (10%) *Overseas experience* (10%) *Reference checks (20%) *Proficiency in word processing and other relevant computer applications* (5%) Medical and Security Clearances: The selected individual shall be required to obtain a security clearance. All dependents who will be on the Contractor?s orders must also be able to obtain medical clearances. Compensation: The term of the contract will be for two years. The actual salary of the successful candidate will be negotiated within that range depending on qualification and previous earning history subject to funds availability. LIST OF REQUIRED FORMS FOR PSCS Forms outlined below can be found at http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/forms.html 1. Standard Form 171 or optional Form 612.* 2. Contractor Physical Examination (AID Form 1420-62). ** 3. Questionnaire for sensitive Positions (for National security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). 5. Finger Print card (FD-258). ** Standardized Regulations (Government Civilians Foreign Areas) ** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job** BENEFITS/ALLOWANCES As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: A. BENEFITS: Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Eligibility for worker's Compensation Annual & Sick Leave Access to Embassy medical facilities, commissary and pouch mail service B. ALLOWANCES (if Applicable*): (1) Temporary Lodging Allowance (Section 120) (2) Living Quarters Allowance (Section 130) (3) Post Allowance (Section 220) (4) supplemental Post Allowance (Section 230) (5) Post Differential (Chapter 500) (6) Payments during Evacuation/Authorized Departure (section 600) (7) Danger Pay (Section 650) (8) Educational Allowance (section 270) (9) Separate maintenance Allowance (Section 260) (10) Educational Travel (section 280) C. CONTRACT INFORMATION BULLETINS (CIBS)/AAPDs PERTAINING TO PSCS http://www.usaid.gov/procurement_bus_opp/procurement/cib/subject.html#psc 03-02 JAN 2003 ES-06 Maximum Pay Rate 01-13 JUL 2001 Posting USAID Solicitations and other Acquisition & Assistance (A&A) documents on the Business & Procurement Internet Site 01-10 MAR 2001 Revision of Medical Clearance Process ? Personal Services Contracts (PSCs) with US Citizens 01-09 MAR 2001 Competitive Process ? Personal Services Contracts (PSCs) with US Citizens Support of HIV/AIDS and Infectious Disease Initiatives 01-07 MAR 2001 Clarification of the Extension/Renewal Policy Regulation 01-05 MAR 2001 Clarification of the Rest and Recuperation (R&R) Policy Regarding Third Country Nationals (TCNs) 00-08(1)MAR 2001 Revision of Competitive Process ? Personal Services Contracts (PSCs) with US Citizens, SUPPLEMENT 00-08 Oct 2000 Revision of Competitive Process ? Personal Services Contracts (PSCs) with US Citizens 00-05 FEB 2000 Personal Services Contracts (PSCs) Annual Health Insurance Costs 00-03 JAN 2000 FICA & Medicare Tax Rates for Personal Services Contracts (PSCs) 99-22 OCO 1999 PSC Policy 99-22 AUG 1999 Changes to AIDAR Concerning Resident Hires and Deviations 99-09 APR 1999 Personal Services Contracts (PSCs) Annual Health Insurance 99-07 APR 1999 Contractual Coverage for Medical Evacuation (MEDEVAC) Services 98-24 AUG 1998 Use of Compensatory (Comp) Time by PSCs 98-23 AUG 1998 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements 98-19 JUL 1998 Home Leave Under US Personal Services Contract PSCs 98-16 JUN 1998 Annual Salary Increase for USPSCs 98-14 MAY 1998 Change in Required Application Form for USPSCs 98-12 APR 1998 Advertisement of and Requirements for Evaluating Application for PSCs 98-11 APR 1998 Determining a Market Value for PSCs 97-19 AUG 1997 Advertising for Short-Term Personal Services Contracts 97-17 JUL 1997 PSCs with US Citizens or US Resident Aliens 97-16 JUL 1997 Class Justification for Use of Other Than Full and Open Competition for PSCs and for other Overseas Contracts of $250,00 or less 96-23 SEP 1996 Unauthorized Provision in Personal Services Contracts 96-19 JUL 1996 US Personal Services Contract (USPSC) ? Leave Recruited from the US (corrected 2) 94-09 APR 1994 Sunday Pay for US Personal Services Contractors (PSCs) 93-17 NOV 1993 Financial Disclosure Requirements Under a Personal Services Contract (PSC) 89-29 NOV 1989 Use of Government Bill of Lading for Transportation of Personal Service Contractor (PSC) Household Effects, Unaccompanied Baggage, and Privately-Owned Vehicles HOW TO APPLY: Interested applicants are encouraged to send a SF 171/0F 612 with names, titles, phone numbers and e-mails addresses of 3 references and a brief narrative addressing the required qualifications/experiences to Zanele Radebe, Regional Contracting Officer, via fax to 27 12 452 2399 or e-mail to zradebe@usaid.gov. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview.
 

Place of Performance

Address: USAID, 100 Totius St., Groenkloof, Pretoria, ,

Zip Code: 0027

Country: South Africa
 

Record

SN00357426-W 20030628/030626222345 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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