SOLICITATION NOTICE
G -- Social Services
- Notice Date
- 6/2/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-03-00005
- Response Due
- 6/13/2003
- Archive Date
- 7/13/2003
- Point of Contact
- Point of Contact, Denise Jones, Purchasing Agent, Phone (215) 814-5195
- E-Mail Address
-
Email your questions to U.S. Environmental Protection Agency
(jones.denise-t@epa.gov)
- Description
- NAICS Code: 813319 US ENVIRONMENTAL PROTECTION AGENCY, REGION III HAS A REQUIREMENT FOR THE IMPLEMENTATION OF A STUDENT ENVIRONMENTAL DEVELOPMENT PROGRAM IN THE PHILADELPHIA, PA AREA FOR THE PERIOD OF ONE BASE YEAR AND TWO OPTION YEARS ACCORDING TO THE BELOW-NOTED STATEMENT OF WORK: N1.2 Statement of Work Under this Work Assignment, the contractor will help in the design, development and implementation of the Student Environmental Development Program (SEDP) in Philadelphia, PA. The SEDP will run from July 7, 2003 until September 19, 2003. The contractor will provide the following activities: Project evaluation, measurement of success or failure and, recruit students and hire staff as needed, handle and coordinate transportation issues, provide finance and budget activities. The contractor will conduct each of these activities in consolation with EPA SEDP Coordinators who will be the primary contact for this assignment. The contractor Work Assignment Manager (WAM) will not take direction from other EPA personnel under this Work Assignment. During the course of the project payment will be made based on the submission of a request for fund in the form of an invoice. There should be at least two, or as necessary not to exceed three, invoices submitted approximately three weeks a part, one just before the program starts, one in the middle, and one at the end as needed. This method is necessary to have the funds to administer the program including the salaries, supplies, transportation and student stipends etc. The contractor will conduct the activities detailed below on an as-needed basis, unless otherwise indicated. 2.0 PROJECT APPROACH This section of the work plan describes, in detail, the approach the contractor will use to accomplish the goals of this Work Assignment, It describes specific tasks to be performed and major deliverables to be performed. 2.1 Activities Activity 1: Perform Project Management Tasks The contractor will perform the following project management tasks; Develop a work plan and budget; Manage personnel and direct activities; Develop a revised work plan and cost budget if necessary; Perform on-going financial reviews to ensure that cost overruns do not occur; Prepare weekly progress reports; Provide compensation and position descriptions for staff; Provide Stipends of $300 per student for 25 students. Provide logistical support as needed Activity 2: Perform Project Evaluation Activities Develop program evaluation though measurable objectives; Develop and conduct pre and post test criteria; Develop measures of success and failure for the program; Provide tools for measurement; and Develop and conduct pre and post survey of program effectiveness. Activity 3 Perform Recruitment Activities Develop and implement recruitment strategies for the selection students and schools; Recruit and/or provide a Program Director/inter agency coordinator; Recruit and/or provide a middle school science teacher .Recruit and/or provide mentors; and Recruit and/or provide other staff as necessary. Activity 4: Perform Travel Related Tasks Provide transportation for the students in the form of trans passes, tokens and rail passes. Provide maps, directions and advice on travel itinerary. Setup, coordinate and arrange buses for field trips. Provide financial management for all travel activities. 2.2 Deliverables Activity Deliverable Due Date 1 Work Plan and Cost Estimate June 27, 2003 1 Weekly Progress/Financial Reports Each Friday by 9 A.M. 1 Provide Compensation for staff Every other Friday by 9:00 A.M. 1 Provide weekly stipends for students Every other Friday by 9:00 A.M. 4 Provide final stipend for students By 4:30 P.M. August 18, 2003 2 Review and conduct pre and post test criteria By June 27, 2003 2 Develop success/failure measurement tools By June 27, 2003 1 Identify/recruit students, teachers and other staff By June 2, 2003 3 Provide/determine student transportation needs By July 8, 2003 4 Manage/arrange all field trip At least 2 weeks prior to trips or as needed. 2 Provide draft of project evaluation report by September, 19, 2003 and all final reports by September 30, 2003. 3.0 PERSONNEL Project Director/Inter agency Coordinator Environmental Teachers 25 Middle School Students and stipends of $300 per student Up to six High School Mentors paid at minimum wage. Program Director/Inter agency Coordinator: has the overall responsibility for the administration of the program and supervision personnel. The director also will lead and supervise all on site SEDP activities. Works with the EPA planning committee on all SEDP related issues. Monitors the program and measure of success. Acts as liaison between EPA and contractor. Assists with class room activities. Helps recruit students and coordinates with the EPA planning committee. Issues tokens and coordinates with the parents and students. Coordinates transportation for field trips. Environmental Teacher (Science Teacher): full-time monitor, teaches classes. Helps develop curriculum, rules, pre and post test. Directs student projects. Works with the EPA planning committee. Prepares students for graduation performance. Keeps attendance and administrative records and maintains discipline. Students: 25 Seventh Grade students from 10 Philadelphia area middle schools Will be trained as Environmental Outreach Trainees. High School Mentors: Up to four high school mentors will mentor the students and assist the teacher and EPA officials in the running of the program. It is helpful if the contractor has access to a highs school work study program that allows the student's income to be supplemented by other program, thereby reducing the cost to the contract. 4.0 GENERAL Payments are due every 2 weeks because of contractual agreements made with the staff and students. To minimize additional administration on the contractor and EPA, invoices should be planned and budgeted as to minimize the number of invoices (bi-monthly versus weekly). The contractor will communicate with the EPA CO WAMs daily or as the volume of work dictates to discuss the progress of the assignment task(s). The contractor will, develop and maintain files supporting each task in the Work Assignment. This procurement is being conducted under the Simplified Acquisition Procedures (SAP) FAR 13. This acquisition is a 100% set-aside for small businesses. Firm Fixed-Price contract with anticipated award date on or about June 18, 2003. BASIS OF AWARD WILL BE ON LOWEST PRICE TECHNICALLY ACCEPTABLE. Written and facsimile quotation must be submitted by 4:00 p.m. Friday, June 13, 2003. Facsimile quotation can be sent to (215) 814-5211. TELEPHONE REQUESTS WILL NOT BE HONORED. The following clauses are hereby incorporated by reference: 52.204-3 Taxpapyer Identification (June 1997) 62.213-4 Terms and Conditions Simplified Acquisitions (Other than Commerical Items) (Aug 1998) 52.219-1 Small Business Program Representations (Oct 1998) 52.222-25 Affirmative Action Compliance (Apr 1984) 52.227-14 Right in Data General (Jun 1987) 52.243-1 Changes Fixed Price (Aug 1987) 52.249-1 Termination for Convenience of the Government (Fixed Price) (Short Form) (Apr 1984) 52.217-7 Option for Increased Quantity Separately Priced Line Item (Mar 1989) The Contract will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon receipt, the contractiang officer will make their full text available. Also, the full text of any clause may be accessed electronically at this address: http//www.arnet.gov/far. See Note 1***
- Record
- SN00337946-W 20030604/030602213525 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |