SOURCES SOUGHT
C -- Open-Ended Multi-Discipline Architectural & Engineering Desig= n Services
- Notice Date
- 6/2/2003
- Notice Type
- Sources Sought
- Contracting Office
- Attn: Department of Veterans Affairs Great Lakes Health Care System= , Great Lakes Acquisition Center, 5000 West National Avenue, Bldg. No. 5, M= ilwaukee, Wisconsin 53295-0005
- ZIP Code
- 53295-0005
- Solicitation Number
- 537-03-OEAE
- Response Due
- 7/3/2003
- Point of Contact
- Point of Contact - Ricky Bond, Contracting Officer, (414) 902-5412= , Contracting Officer - Ricky Bond, Contracting Officer, (414) 902-5412
- E-Mail Address
-
Email your questions to Ricky Bond
(ricky.bond@med.va.gov)
- Description
- The Area of consideration is restricted to 100 miles of VA Chicago Health Care System Lakeside Div., 333 Huron Street, Chicago Illinois 60611, and West Side Div., 820 South Damen Ave, Chicago, IL 60612. The following information is provided in accordance with FAR, 19.804-2(a): =20 Selection criteria will be based on: (1) past performance on similar projects, maintaining project schedules and project budgets; (2) Overall engineering design experience and capability with architectural, mechanical, and electrical renovation projects; (3) Qualifications of staff to be assigned, with special emphasis on field personnel to be utilized; (4) knowledge in design and construction requirements; (5) Cost control effectiveness; (6) Location of office supporting project; and (7) Ability to produce all plan documents on a CAD system fully compatible with Autocad.=20 NAICS code 541310 applies. No bid packages are available. This is not a request for proposal. A/E firms that meet the requirements listed in this announcement are invited to submit two copies of Standard Form 254 and Standard Form 255 by July 3, 2003. If you have any questions, please contact Ved Gupta at extension (312) 569-8599. Service include: SCOPE OF WORK 1.=09SUPPLEMENTAL MULTI-DISCIPLINE ENGINEERING DESIGN SERVICES Provide professional services necessary for the design of various in-house and nonrecurring maintenance construction projects at this Medical Center that are multi-discipline engineering in nature (i.e., mechanical, electrical, architectural, civil structural, etc.) including, but not limited to, the preparation of designs, plans, specifications, cost estimates, and miscellaneous reports. The services to be provided by a firm whose primary business is to provide Architectural Design services and coordinate related Engineering Services by outside consultants and/or in-house engineering staff. Services shall be provided for one (1) year, with the option to extend two (2) additional years for multi-discipline engineering consultant services. For any one project, a work order will be issued not to exceed $75,000, and the total cumulative contract amount for work orders shall not exceed a maximum of $450,000. Issuance of a work order shall not be affected until agreement has been reached by the Architect/Engineer (A/E) and the Contracting Officer. Work to be performed shall begin after issuance of the work order. The services to be supplied shall include: =09a.=09Cost to be based on salary rates as specified under SP. 2. =09b.=09A completion date. =09c.=09A progress report shall be submitted monthly by the A/E to the Contracting Officer=92s Technical Representative (COTR). =09d.=09Payment to the A/E shall be based on percentage of work completed for each work order. =09e.=09Work is to be coordinated with the Chief, Engineering Service. =09f.=09Visits to the site, holding conferences and discussions with the Government representatives, and any other action necessary to obtain the necessary data. =09g.=09Preparation of drawings and submissions during the design period. =09h.=09Review of shop drawings and submissions during the construction period. =09i.=09The A/E shall employ professional personnel to perform the services required. No substitution of assigned personnel to be made without the advance written approval of the Contracting Officer. 2.=09MASTER CONTRACT =09A.=09This is a master contract obligating the A/E to provide the supplemental input of multi-disciplines by work order for projects being designed primarily in-house by the Government staff personnel. =09B.=09On certain projects, the A/E may be requested to provide most or all of the professional services necessary. 3.=09TYPES OF SERVICES =09Under this contract, the A/E may be required to furnish multi-discipline engineering services for reports, planning, and programming studies, investigations, site selection, design concepts, tentative design, working drawings and specifications; review of shop drawings, samples, equipment, data, and other related documents. Drawings to be completed on AutoCad Release 2000 or higher, compatible with the existing CADD System and software.=20 Work shall be accomplished in accordance with the following codes and standards: =09A.=09PLUMBING: =09=09(1)=09VA Plumbing Design Criteria H-088C2-15300, H-008C2-15400, VHA Directive 10-92-115 =09=09(2)=09National Plumbing code =09B.=09HVAC: =09=09(1)=09VA HVAC Design Criteria =09=09(2)=09ASHRAE =09C.=09ELECTRICAL:=09 =09=09(1)=09Electrical Design Handbook H-088C3-1600 =09=09(2)=09National Electric code =09D.=09H-08-1, Master Construction Specifications =09E.=09H-08-3, Construction Standards =09F.=09H-08-4, Standard Details =09G.=09HANDICAPPED CRITERIA: =09=09(1)=09H-08-13, Barrier Free Design Handbook =09=09(2)=09Uniform Federal Accessability Standards (UFAS) =09H.=09FIRE PROTECTION: =09=09(1)=09Latest edition of the National Fire Codes (NFPA) are adopted for the design of all fire and safety features. =09=09(2)=09Fire protection features not included in the National Fire Codes shall be designed in accordance with the latest edition of the Uniform Building Code (UBC). =09I.=09TUBERCULOSIS REQUIREMENTS: =09=09(1)=09VA Design Criteria for Tuberculosis Requirements, 4/20/93 (2)=09Designated Agency Safety & Health Standards =09J.=09INTRIM LIFE SAFETY MEASURES: =09K.=09INFECTION CONTROL GUIDELINES AND CRITERIA: 4.=09WORK ORDER PROCEDURE =09A.=09As the need for services covered by this contract may arise, the Government will issue to the A/E a draft work order with all necessary documentation or project requirements under cover of a written request for a proposal to perform the required services. =09B.=09The A/E shall promptly submit a proposal which includes a detailed cost or pricing breakdown on contractor=92s letterhead. =09C.=09When agreement has been reached on services to be performed, fee, and time for completion, the parties shall execute a work order to this contract, reflecting all terms agreed upon. =09D.=09If agreement cannot be reached, neither party will be under any obligation to the other, with respect to the services covered by the particular draft work order. =09E.=09No work shall be performed on an individual work order until the work order has been signed by the Contracting Officer. 5.=09REPETITIVE FAILURE TO AGREE If, in the opinion of the Contracting Officer, the A/E has unreasonably failed to agree during negotiations on a number of work orders, the Government may terminate this contract, subject to the satisfactory completion of all previously executed work orders. 6.=09SALARY RATES, OVERHEAD AND PROFIT =20 =09A.=09Direct salary rates shall be the actual rates as of the date of award. =09B.=09Profit for the type of projects proposed for the life of the contract can be anticipated and made a single percentage. =09C.=09The purpose for having predetermined the salary rates, overhead rates, and profit is to limit work order negotiations. 7.=09GOVERNMENT NEEDS The Government is under no obligation to issue work orders in connection with this contract, unless the Government subsequently determines a special need for the services of the A/E. At its own discretion, the Government may perform the services or similar services itself, or employ others separately to perform them. 8.=09CONTRACT ITEM work orders under this contract may be mutually signed by the A/E and the Contracting Officer at any time within the contract period, provided that the total contract amount and the maximum contract amount for one project are not exceeded. The actual performance of the work may extend beyond the contract period. 9.=09RENEWAL This contract may be renewed at the completion of the first and subsequent years, but, under no circumstances, is the contract to exceed three (3) years in duration. 10.=09SUBMISSIONS Each work order will establish a schedule for submissions. Failure by the A/E to diligently prosecute his work to successfully meet the required delivery dates will be sufficient grounds for the Contracting Officer to terminate this contract. The completion dates may be extended in the event performance is delayed due to causes beyond the control and without the fault or negligence of the A/E as determined by the Contracting Officer. 11.=09STANDARD SERVICES A.=09The A/E shall: 1. Provide Architectural design, Interior design and Engineering design services for the remodeling of existing areas. =09=09(2)=09Furnish progress reports of his work. =09=09(3)=09Furnish shipping charges on all charts, sketches, drawings, and documents he sends to the Contracting Officer. =09=09(4)=09Closely coordinates the A/E=92s work performed in his office with the related work of the Government staff personnel. =09=09(5)=09Promptly reports to the Contracting Officer any ambiguities or discrepancies he finds in the project requirements, criteria, or documents, involving his work or the work of the Government. =09=09(6)=09Assist VA Medical Center in conferring and coordinating with state and local Government agencies as required. =09=09(7)=09Visit the project sites, hold conferences and discussions with the Government representatives in the A/E=92s office or in VA=92s office, and take such other action as may be necessary for the design development, and to coordinate and complete the required services and documents under each work order. =09=09(8)=09Where relevant for a work order, check and recommend to the Government approval or rejection of shop drawings, samples, equipment lists, and data applicable to the A/E=92s part of design work during the construction period. =09=09(9)=09Where relevant for work orders, prepare any additional explanatory drawings required for the A/E=92s part of the design during the construction period. =09B.=09The Government will furnish: =09=09(1)=09A work order specifying the services to be performed by the A/E. =09=09(2)=09VA design data, standard details, guide specifications, and other information as required. =09=09(3)=09VA Form 08-6298, A/E fee proposal, if requested. =09C.=09The Government will: =09=09(1)=09Review all material submitted by the A/E. =09=09(2)=09Obtain bids, award contracts, approve material and samples, and administer and inspect the construction when required. 12.=09KEY PERSONNEL The A/E shall employ the required professional personnel to perform the services required under this contract. No substitution will be made without the advance written approval of the Contracting Officer. The A/E shall provide an explanation of the necessity for the change. No increase in salary rates will be allowed when personnel substitution is authorized. 13.=09FEE AND PAYMENT The Government shall pay the A/E for all services and materials outlined in this contract. The actual fee will be established by subsequently issued work orders. No work order for a specific individual project shall exceed $75,000, or a minimum amount of $100. The fee for each work order shall be paid based on the percentage of services completed and approved by the Government.=20 Completion of work orders shall constitute final payment for all services furnished in connection with the work order under this contract. The A/E shall furnish the Government with a release of all claims against the Government, other than such claims as the A/E may expect for each work order issued. He shall describe and state the amount of each expected claim. 14.=09TRAVEL Travel required to be performed in connection with a work order will be included in the detailed cost breakdown, when the A/E makes his proposal for the particular project. All other travel expenses shall be without additional expense to the Government. 15.=09RELEASE OF INFORMATION The A/E during the performance of this contract will not disseminate any information concerning the specific projects without prior approval of the Government. =20 ADDITIONAL MINIMUM REQUIREMENTS 1.=09Provide Professional Engineering services to prepare working drawings, specifications, cost estimates, and possible impact costs for multi-discipline services for various projects at the VA Chicago Healthcare System, West Side Division, Chicago, Illinois. =20 2.=09A/E must analyze and verify utility systems and structure as necessary as part of the proposal. 3.=09A/E must modify original tracings from construction drawings to make final as-builts. 4.=09A/E to follow applicable NFPA and VA Construction Codes. 5.=09The Construction Period Services are for review of contractor submittals and site investigation. 6.=09A preliminary and final design construction cost estimate is required. 7.=09Phasing Schedule and Network analysis, as applicable, are required as part of the working drawings. 8.=09Typical design times allotted will be as indicated below. However, the actual design times will be negotiated with each individual project. =09A.=09Start preliminary drawings - =09=09=09=09At Award =09B.=09Receive 35% =93Design Development=94 - =09=09=096 weeks from Award=20 =09 =09drawings, specifications, and estimates=09=09=09 =09 =09=09 =09C.=09Review 35% =93Design Development=94 - =09=09=097 weeks from Award =09 =09by Veterans Affairs (VA) Medical Center =09D.=09Receive 65% working drawings - =09=09=09=A8 11 weeks from Award =09=09and specifications =09E.=09Review 65% working drawings - =09=09=09=A8 12 weeks from Award =09=09by Veterans Affairs (VA) Medical Center =09F.=09Receive 95% drawings and - =09=09=09=09=A8 14 weeks from Award =09 =09specifications =09G.=09Review 95% drawings - =09=09=09=09=A8 15 weeks from Award =09=09with Veterans Affairs (VA) Medical Center =09H.=09Receive 100% drawings and -=09=09=09=09=A8 16 weeks from Award =09=09and specifications =09=A8=09Can be negotiated depending on the complexity of project. 9.=09A/E to provide four (4) copies of working drawings and specifications, and estimate at each review. Engineering Service, West Side VA Medical Center, will provide existing drawings as needed and available. 10.=09Final original drawings and specifications to be turned over to the VA at 100% drawings and specifications. Auto Cad drawings, compatible with existing CADD system at the West Side VA Medical Center, are required, and drawings shall be turned over to the VA in Mylar form and computer disk copy. Current VA Auto Cad is Auto Cad 2000. 11.=09A/E to stamp drawings and specifications as to which review (35%. 65%, 95%, or final). Also, note on drawings =93NOT FOR CONSTRUCTION=94. 12.=09A/E to advise as to construction time they recommend, for each bid item and entire project. A/E to design project for multiple bid items as discussed. 13.=09All technical correspondence to be mailed to the Chief, Engineering Service. All contract correspondence to be mailed to the Contracting Officer. 14.=09Design includes all related work for complete project, including separation of basics as required for multiple bid items. 15.=09Actual Design Engineer or Architect to be present at reviews. 16.=09A/E to use Veterans Affairs Master Specifications edited to suit project. 17.=09A/E to sign in/out at Engineering Office, Lake Side, and West Side VA Medical Center, Chicago, Illinois. 18.=09Asbestos Impact Statement (if applicable). 19.=09Phasing and coordination of utility shutdown with VA representative =96 A/E to provide specification. 20.=09A/E is responsible for survey of existing conditions, sewer surveying hydrant flow analysis, and accuracy of existing study and data.
- Web Link
-
RFP 537-03-OEAE
(http://www.bos.oamm.va.gov/solicitation?number=3D537-03-OEAE)
- Record
- SN00337713-W 20030604/030602213246 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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